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R -- Assisted Reproductive Technology (ART) Database Management

Notice Date
Notice Type
Sources Sought
518210 — Data Processing, Hosting, and Related Services
Contracting Office
Department of Health and Human Services, Centers for Disease Control and Prevention, Procurement and Grants Office (Atlanta), 2920 Brandywine Road, Room 3000, Atlanta, Georgia, 30341-4146
ZIP Code
Solicitation Number
Archive Date
Point of Contact
Angelina H. Waring,
E-Mail Address
Small Business Set-Aside
Synopsis This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice Background The National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP), Division of Reproductive Health (DRH), Women's Health and Fertility Branch, (WHFB), Centers for Disease Control and Prevention (CDC) is requesting information to determine the availability of qualified contractors to collect, manage, monitor, and perform some analyses while ensuring the timeliness and quality of the data reported by U.S. Assisted Reproductive Technology (ART) programs (e.g., clinics) to the CDC. As mandated by the Fertility Clinic Success Rate and Certification Act of 1992 (FCSRCA), P.L. 102-493, U.S. ART programs must report all ART cycles, even those discontinued before all steps were undertaken, along with outcomes to the CDC annually. The FCSRCA also mandates that CDC publish an annual report of ART pregnancy success rates along with the embryo laboratory certification status of each program. Programs that do not report are not in compliance with the FCSRCA and are listed in the annual report as non-reporters. Purpose and Objectives In 2002, two million women of reproductive age were infertile. There were 142,435 ART cycles reported and 43,412 live-birth deliveries resulting from ART procedures performed in the U.S. and its territories in 2007. CDC's primary objectives in developing the National ART Surveillance System (NASS) are (1) to publish the mandated annual surveillance report for Congress; (2) to provide ART consumers with an accurate and standardized resource for high-quality information about ART procedures and outcomes; and (3) to conduct studies on other questions regarding ART, including safety and efficacy, birth weight, and preterm delivery Project requirements The contractor shall use the NASS. The contractor shall collect, manage, and maintain ART data; develop and implement appropriate data validation strategies; perform some statistical analyses; assess and implement procedures to ensure data quality; and generate required datasets (multiple formats). Activities also include developing technical documentation, training materials, modifying the data collection system, developing and maintaining an electronic tracking system on ART programs, and providing training and technical support to the CDC and ART programs. The contractor shall collaborate with CDC partner organizations; facilitate, document, and participate in meetings; coordinate and conduct site visits; draft reports; and attend conferences as directed. The contractor must address all NASS requirements along with supporting and maintaining the import of data from other electronic data collection systems. The contractor shall ensure and maintain data security and assist with the preparation of materials needed to gain human subjects protections, information systems security, and Office of Management and Budget approvals. The Contractor, as an independent organization and not as an agent of the Government, shall furnish all personnel, facilities, equipment, supplies, materials and any subcontract agreements and procedures necessary to assist CDC in meeting the Fertility Clinic Success Rate and Certification Act of 1992 (FCSRCA), P.L. 102-493. Anticipated period of performance The intent is to award a cost-plus-fixed-fee contract for six (6) phases. The period of performance will be from the date of award through 2017. Capability statement information sought Interested businesses that believe they possess the capabilities necessary to undertake this project should submit an electronic copy of their capability statement, addressing the information regarding respondents': (a) Corporate experience and management capability including key staff expertise, including their availability, and experience; (b) Current in-house capability and capacity to perform the work; and (c) Examples of current and completed relevant projects. Companies must demonstrate their ability and experience in providing these services within the last 36 months. References shall include company name, point of contact, telephone number, fax number, and email address. Capability statements shall identify the business status (e.g. small business, 8(a), veteran-owned small business, service-disabled veteran owned small business, HUBZone small business, small disadvantage business, and women owned small business) of the organization. Responses must be received by the due date/time. Capability statements will not be accepted after the due date/time. Information submission instructions Please limit response to 5 pages or less. Respondents may submit their capability statement to: Angelina H. Waring at fwv2@cdc.gov SUBJECT: 2010-N-11880, Small Business Capability Statement Disclaimer and Important Notes This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
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