Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 26, 2009 FBO #2954
SOLICITATION NOTICE

Y -- Recovery” -- IDIQ Contract to provide Construction Management as Constructor (CMc) at Risk Services to Renovate Building 10, F Wing in Two Phases

Notice Date

12/24/2009
 

Notice Type

Presolicitation
 

NAICS

236220 — Commercial and Institutional Building Construction
 

Contracting Office

Department of Health and Human Services, National Institutes of Health, Office of Research Facilities/Office of Acquisitions, 13 South St., Room 2E43, MSC 5711, Bethesda, Maryland, 20892-5738
 

ZIP Code

20892-5738
 

Solicitation Number

NIHOF2010208PS
 

Point of Contact

Aaron B Crawford, Phone: 301-496-3274, Monali Parikh, Phone: 3014020878
 

E-Mail Address

crawfoa@mail.nih.gov, parikhm@mail.nih.gov
(crawfoa@mail.nih.gov, parikhm@mail.nih.gov)
 

Small Business Set-Aside

N/A
 

Description

Building 10, F Wing will be partially funded with American Recovery and Reinvestment Act funds (ARRA) and non-ARRA funds. The NIH anticipates awarding at least two task orders under an Indefinite Delivery Indefinite Quantity (IDIQ) contract to renovate Building 10, F Wing in two Phases; one task order will be issued to perform Phase A; and the other task will be issued to perform Phase B. (1) Phase B will be funded under ARRA and involves the renovation of approximately 150,000 GSF of former patient care and laboratory areas into modern state-of-the art labs, lab support space, and offices for clinical research programs. Also included in Phase B are supply/exhaust fan and mechanical equipment rooms on floors 9, 13, and 14; and vertical building and lab service distribution risers for mechanical, electrical, and plumbing systems not constructed during Phase A. Approximately 82,500 GSF, consisting of space on floors 2-13 south of the North Corridor (Corridor xF.1), will be immediately available for construction and can be renovated concurrently with Task 1. The balance of the spaces within Phase B will become available for renovation as follows: • Floors 6,7 North Corridor and spaces north of the North Corridor available Oct. 2012 • Floor 9 North Corridor and spaces north of the North Corridor available Jan. 2010 • Floors 8, 10-13 North Corridor and spaces north of the North Corridor available Apr. 2013 (portions of 8, 10, 13 are available Oct. 2012). The contractor is encouraged to take advantage of any early delivery of spaces if approved by the Contracting Officer. (2) Phase A will be funded with non-ARRA sources and consists of converting 64,000 gross square feet of former patient care units on F-Wing floors 2 through 5 to accommodate laboratories, lab support and administrative areas and to install new utilities infrastructure; the infrastructure work will support the renovation of the entire F-Wing and will include the installation of mechanical equipment on floors 4 and 14. Phase A also includes installation of mechanical equipment on the 14th floor and treatment tanks on Floor B-1 and related alterations/piping on Floors 1 and B-2. The projects will stress Energy Efficient Buildings and Sustainable Design and Construction that Optimize Energy Performance, Employ integrated design principles and controls, Protect and conserve water, Enhance indoor environmental quality and Reduce environmental impact of materials. This requirement will not be a set aside and will be procured in the full and open market. For informational purposes only the North American Industry Classification System (NAICS) code is 236220 and the Small Business Size is $33.5 million. Project Description and Scope DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK 1.0 GENERAL As a part of the U.S. Public Health Service under the Department of Health and Human Services, the National Institutes of Health (NIH) is the Federal Government's primary biomedical research agency. Its mission is science in pursuit of fundamental knowledge to extend healthy life and reduce the burdens of illness and disability. Helping to lead the way towards medical discoveries that improve people's health and save lives, the NIH scientist investigate ways to prevent disease as well as the causes, treatments, and even cures for common and rare diseases. Composed of 27 Institutes and Centers, the NIH provides leadership and financial support to researchers in every state and throughout the world. The world's largest clinical research hospital is a complex of buildings on the NIH campus, known Building 10 or the Clinical Center Complex (CCC). With the original Warren Grant Magnuson Clinical Center at the hub, over the years the complex expanded from its original 1951 structure to encompass important additions. The latest is the new Mark O. Hatfield Clinical Research Center, which includes 350 flexible patient bed modules that function as inpatient beds and day hospital stations; research laboratories; a Vivarium; animal surgery suite; offices; hospital support services; and radiation oncology. Portions of the original Building 10 facility are no longer capable of supporting modern research. The infrastructure is undersized, exceeded its useful life and must be replaced with modern state-of-the-art equipment to provide sufficient and reliable support for research. With the completion and occupancy of the new Mark O. Hatfield Clinical Research Center, portions of the original Building 10 are now vacated in sufficient quantities to begin a phased renovation. 1.1 PROJECT DESCRIPTION The proposed project is an incremental renovation of the F Wing of Building 10 (Floors 2-14) on the NIH campus in Bethesda, Maryland. Due to partial occupancy of some areas within the F wing and funding sources, the project is designed to be accomplished in phases. Phase A consists of converting 64,000 gross square feet of former patient care units on F-Wing floors 2 through 5 to accommodate laboratories, lab support and administrative areas and to install new utilities infrastructure; the infrastructure work will support the renovation of the entire F-Wing and will include the installation of mechanical equipment on floors 4 and 14. Phase A also includes installation of mechanical equipment on the 14th floor and treatment tanks on Floor B-1 and related alterations/piping on Floors 1 and B-2. Phase B consists of the conversion of 151,600 gross square feet of former patient care units on F-Wing floors 6 through 13, to accommodate laboratories, lab support and administrative areas; work includes the installation of mechanical equipment on floors 9, 13, and 14. Phase B also includes fit-out of north corridor areas of floors 2 through 5 not constructed in Phase A. 1.2 PROJECT FUNDING AND TASK DESCRIPTION There are two major funding sources for the renovation of the F Wing. Phase A will be constructed through normally appropriated funds and Phase B will be funded using ARRA funding authorities. It is important that strict accounting protocols be maintained to ensure that the proper funding source is used for each project element. For each project element, the CMc shall designate the appropriate funding source. The CMc contract will be awarded as an Indefinite Delivery Indefinite Quantity (IDIQ). Phase A and Phase B will be completed through a series of Task Order awarded under the CMc IDIQ contract 1.2.1 Task 1 - Task 1 is a task under the IDIQ contract to be paid for by normally appropriated funds. The scope of Task 1 is the Phase A Pre-construction; Phase A Renovation of the F Wing as defined on the plans and specifications; Phase A Activation/Occupancy; Phase A Closeout. Task 1 shall be completed as a priority. 1.2.2 Task 2 - Task 2 - Task 2 is a task under the IDIQ contract to be financed by ARRA funding authorities. The scope of Task 2 is Phase B preconstruction; Phase B renovation of the F Wing as noted on the Plans and Specifications; Phase B Activation / Occupancy; and Phase B Project Closeout. Phase B will involve the renovation of approximately 150,000 GSF of former patient care and laboratory areas into modern state-of-the art labs, lab support space, and offices for clinical research programs. Also included in Phase B are supply/exhaust fan and mechanical equipment rooms on floors 9, 13, and 14; and vertical building and lab service distribution risers for mechanical, electrical, and plumbing systems not constructed during Phase A. Approximately 82,500 GSF, consisting of space on floors 2-13 south of the North Corridor (Corridor xF.1), will be immediately available for construction and can be renovated concurrently with Task 1. The balance of the spaces within Phase B will become available for renovation as follows: • Floors 6,7 North Corridor and spaces north of the North Corridor available Oct. 2012 • Floor 9 North Corridor and spaces north of the North Corridor available Jan. 2010 • Floors 8, 10-13 North Corridor and spaces north of the North Corridor available Apr. 2013 (portions of 8, 10, 13 are available Oct. 2012). The contractor is encouraged to take advantage of any early delivery of spaces if approved by the Contracting Officer. 1.2.4 At the completion of Phase A, the Government will conduct an Activation / Occupancy Phase to equip and move occupants into floors 2 through 5 of the F-Wing. A similar Activation / Occupancy Phase will occur at the completion of Phase B construction, equipping and moving occupants into floors 6 through 13. The CMc shall coordinate their activities as required with the Government's Occupancy Phases. 1.3 COMPLEXITY OF WORK The project is a large scale renovation of biomedical research and inpatient hospital spaces into a modern biomedical research facility. Facilities of this type are highly complex and require extraordinary care and coordination to assure a successful completion. This project is demanding and complex due to the following: 1.3.1 The construction is going to take place on the NIH campus which has restricted access; extremely limited parking and very little site construction staging area. 1.3.2 The NIH requires that contractors provide off-site parking and shuttle service for their workers for the duration of their project. This cost shall be borne by the contractor. Construction workers are strictly prohibited from parking their personal vehicles on the NIH campus. 1.3.3 Properly marked company vehicles and equipment required in the performance of their project shall be permitted to park within the project approved staging areas. Personal vehicles are prohibited from parking within the staging areas. 1.3.4 The site is also is surrounded by urban neighborhoods that are sensitive to construction activities, particularly noise, truck traffic and thus has restrictions on work hours. The surrounding neighborhoods are very sensitive to contractor personnel parking on the residential streets. The contractor shall take appropriate measures to mitigate parking by contract employees in the surrounding neighborhoods. 1.3.5 New state-of-the-art mechanical systems 1.3.6 Low floor-to-floor heights - mandating extreme care in the coordination of utility placements and sequencing. 1.3.7 Security - coordination of construction requirements within the operating Clinical Center Complex and the campus wide security efforts. 1.3.8 Occupied facility - Care will need to be taken to minimize the disruption and exposure to the adjacent occupied areas throughout the project duration. For example, a. In the adjacent wing of Building 10 on the second floor sensitive surgeries will be conducted in Operating Rooms with utility and Joint Commission accreditation requirements, which must be addressed and supported at all times. b. On the 11th floor F Wing Biosafety Level 2 infectious disease research with controlled infectious agents will continue to be conducted throughout the Phase A of the project. Loss of control of the directional air flow, interruption of the lab vacuum system, or loss of electrical power could lead to the contamination of those working with these samples and those in adjacent spaces. c. During Phase B of the project, autopsies and critical analysis of patient pathology samples will be evaluated on the second and third floors of the F Wing. These spaces will be connected to the new utility systems which will be under renovation for the upper floors. Loss of utilities could impact the analysis of critical surgical, patient pathology specimens. d. Main computer connections, which are located below the construction area in the F Wing, are critical to allow doctors to retrieve patient data from the Clinical Data Center and to place orders for the treatment of patients. If this utility were lost, patients' lives could be endangered. e. Patient treatment standards for infection control, particularly with immune compromised patients, and sensitive research with optical instrumentation require tight control of dust and debris within and around Building 10. 1.3.9 Restricted space at the loading dock 1.4 CONSTRAINTS 1.4.1 Task 2 is a ARRA-funded project and as such the funds have to be fully obligated by September 30, 2010 and expended by September 30, 2015. • 1.4.2 The contractor must also not interrupt any of the NIH Governmental activities in the performance of his work, including the adjacent occupied areas within Building 10 which will remain operational, throughout the construction process. 1.4.3 The NIH has been declared as a No Smoking Campus. Smoking is not allowed at all on the NIH property; including construction sites 1.5 PROJECT GOALS • To provide a reliable, efficient, flexible, and adaptable facility that best suits its unique user requirements. • To develop a functional and conducive clinical research environment to ensure a high quality of life for staff, and an environment that attracts and retains world-class researchers. • To execute the Project at the most reasonable cost to the Government • To complete the Project in the most efficient and expeditious manner. • To minimize the disruption caused by the Project to ongoing NIH functions. 1.6 CONSTRUCTION MANAGER as CONSTRUCTOR (CMc) The NIH is seeking to obtain the services of a Construction Manager as Constructor (CMc) at Risk. Independently, and not as an agent of the Government and upon acceptance of a GMP, the Contractor shall provide all labor, materials, supervision, coordination, appliances, equipment, transportation, and any other element or item, as required for full and complete execution of the work in accordance with the specifications and drawings for the project. The Contract Documents for Phases A and B were completed by architectural and engineering consulting firms under contract to the Government, and reviewed and checked by the NIH. The designer of Record will remain under contract to the NIH for Design follow-on services. NIH intends to issue a separate contract for a Construction Quality Manager (CQM) to provide services to assist the NIH Project Officer in the supervision of the performance of the A/E and the CMc for the Building 10 F Wing Renovation. The CMc will function as a collaborative member of the project team. The CMc must maintain a team with the ability and expertise to manage and coordinate the timely and orderly execution of the project. The CMc shall provided the Project Team with sound management advice regarding the approach to the project, how to achieve the best value, schedule approach and controls, budgeting and cost management, and problem prevention and risk avoidance. The CMc shall have the complete responsibility for the construction of the facility. 1.7 DEFINITIONS The following definitions shall apply: 1.7.1 The acronym "A/E" shall be defined as the Architectural/Engineering Design Consultants; also defined as "Louviere, Stratton and Yokel, L.L.C. (LSY Architects and Planners)" 1.7.2 The acronym ‘ARRA" shall be defined as The American Recovery and Refinancing Act 1.7.3 The acronym ‘BIM" shall be defined as Building Information Modeling; the process of generating and managing building data during its life cycle 1.7.4 The term "Building 10" shall be defined as the facility complex composed of the CC and all additions including the CRC. Building 10 is also referred to as the Clinical Center Complex (CCC). 1.7.5 The acronym "CC" shall mean the Warren Grant Magnuson Clinical Center constructed in 1951 on the NIH campus in Bethesda, 1.7.6 The acronym "CRA" shall mean Construction Risk Assessment - see Section H, 1.7.7 The acronym "CRC" shall be defined as the new Mark O. Hatfield Clinical Research Center addition to the CC on the NIH campus in Bethesda, 1.7.8 The acronym "CQM" shall be defined as the Construction Quality Manager. 1.7.9 The acronyms "CMc", and "Contractor" shall be defined as Construction Manager as Constructor. 1.7.10 The acronym "CO" shall be defined as the NIH Contracting Officer 1.7.11 The acronym "CPB" shall be defined as NIH's Capital Projects Branch 1.7.12 The acronym "DPM" shall be defined as NIH's Division of Property Management 1.7.13 The acronym "DTR" shall be defined as NIH's Division of Technical Resources 1.7.14 The term "Enabling Projects" shall mean those construction projects that must be completed, activated and occupied in order to vacate space within the F Wing project area. 1.7.15 The acronym ‘EV" shall be defined as earned value 1.7.16 The acronym "GMP" shall be defined as the CMc's "Guaranteed Maximum Price" for the work defined in the RFP. 1.7.17 The acronym "ILSM" shall be defined as the Interim Life Safety Measures -see Section H. 1.7.18 The acronym ‘QCP" shall be defined as the CMc's Quality Control Plan 1.7.19 The acronym ‘LEED" shall be defined as Leadership in Energy and Environmental Design; a rating system devised by the United States Green Building Council 1.7.20 The acronym "NIH" shall be defined as the National Institutes of Health. 1.7.21 The acronym "ORS" shall be defined as NIH's Office of Research Services. 1.7.22 The acronym "ORF" shall be defined as NIH's Office of Research Facilities Development and Operations. 1.7.23 The term "Project" shall be defined as the Building 10 F Wing Renovation on the NIH campus in Bethesda, Maryland. 1.7.24 The acronym "PO" shall be defined as the NIH Project Officer also known as the Contracting Officer's Technical Representative (COTR). 1.7.25 The term "Project Team" shall be defined as the PO, CO, A/E, CQM, CMc. 1.7.26 The term ‘Substantial Completion" shall mean the project (or a specified portion) is complete to the extent it can be occupied or used for its intended purpose in accordance with contract and/or regulatory requirements. 1.7.27 The term ‘Warranty" shall mean Contractor warrants, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. 2.0 CMc CONTRACT PHASES CMc Contract shall be separated into four phases of work as follows: • Pre-construction Phase • Construction Phase • Occupancy /Activation Phase • Project Close Out Phase Each CMc Contract Phase is applicable to each Phase (Phases A and B) of the Project. 3.0 SCOPE OF SERVICE: CMc GENERAL SERVICES 3.1 The Construction Manager as Constructor (CMc) accepts the relationship of trust and confidence established with the Government by this contract, and covenants with the Government to furnish the CMc's reasonable skill and judgment and to cooperate with the Architect/Engineer (A/E) and the Construction Quality Manager (CQM) in furthering the best interests of the Government. The CMc shall furnish construction administration and management services and use the CMc's best efforts to perform the project in an expeditious and economical manner consistent with the interests of the Government 3.2 The NIH requires the CMc to provide all personnel, and equipment to perform the supervisory and administrative services and all subcontracted and self-performed labor, materials and equipment to perform the construction effort, as defined by the plans and specifications and as summarized in the contract documents. 3.3 The services described or specified shall not be deemed to be all encompassing having the effect of excluding services not specifically mentioned but necessary to execute the contract. 3.4 It is the intent of the Government to utilize electronic documentation and e-mail as much as practical for all communications, reports and records in the design and construction of this project. The CMc shall provide all required submissions in an applicable, if not already designated by the contract or specifications, electronic format along with the required hard copies. 3.5 The CMc shall consult with the Government, A/E and CQM regarding site use and improvements, and the selection of materials, building systems and equipment. The CMc shall take active participation and responsibility for identifying and prioritizing elements of work within the project that are to be part of the scope of work for the facility. The CMc shall provide recommendations on construction feasibility, actions designed to minimize adverse effects of labor or material shortages, time requirements for procurement, installation and renovation/construction completion; and factors related to construction cost including estimates of alternative designs or materials, preliminary budgets, and possible economies. 3.6 The A/E team has developed the construction documents in a Building Information Modeling (BIM) electronic format. The CMc will be provided with the Electronic CAD files prepared by the A/E and will be required to create and maintain a complete and full Construction BIM Model. The CMc shall keep this BIM model current throughout the construction project and at the completion of the project shall deliver this BIM model to the government. 3.7 The project has been designed to conform to ‘LEED" Leadership in Energy and Environmental Design; guidelines; a rating system devised by the United States Green Building Council, As such it contains sustainability and energy efficient features and will require recycling of most construction waste materials. 3.8 Earned Value - Contractor shall provide with their Final Schedule Submission, a Monthly Total Invoice Amount with a corresponding description of Work to be delivered for that amount for the duration of the schedule. This Monthly Invoice Amount along with the Narrative description of delivered work and milestone shall be used as the Baseline for delivery of work. The Actual invoice amount and delivered work will be measured against this baseline. 3.9 Problem Solving - Inherent with the performance of the CMc services is the cooperation, advice and actions necessary to identify, resolve, and implement problems arising during the execution of the project. 3.9.1 During Pre-Construction - a. The CMc will make recommendations on how to correct problems with respect to Constructability, cost estimates and other administrative or technical matters, and will notify the A/E, the CQM and the Government in writing of any errors or omissions found. Routine design problems and issues can usually be resolved directly between the A/E, CQM and CMc unless contractual matters are involved. b. The CMc should not take any action, however, that impinges on the A/E's professional and contractual responsibility for the design of the project. The CMc will advise the Project Officer immediately of any problem which the CMc considers beyond it's ability to resolve, particularly problems which have the potential for jeopardizing the project goals relating to the schedule, cost, quality or scope. The Government shall serve as the sole decision maker of disputes between the A/E, CQM and CMc. 3.9.2 During Construction - a. The CMc shall make recommendations on how to correct problems with respect to design document Constructability, omissions, coordination, cost, etc., and other administrative or technical matters, and shall notify the Government in writing of any errors or omissions found. b. The CMc should not take any action that impinges on the A/E's professional and contractual responsibility for the design of the project. The CMc shall advise the Project Officer immediately of any problem which the CMc considers beyond its ability to resolve, particularly problems which have the potential for jeopardizing the project goals relating to schedule, cost, quality or scope. The Contracting Officer shall serve as the final decision maker of issues in controversy. 4.0 SCOPE OF SERVICES: THROUGHOUT CONTRACT PHASES The services described herein are not a complete list of the services the CMc will be required to perform. Throughout all phases of construction, the CMc will perform or assist NIH in performing other various tasks. Examples of other tasks may include recommending solutions to delay problems encountered, and any or all services associated with the design and renovation of the facility. 4.1 PRE-CONSTRUCTION PHASE SERVICES The CMc shall provide, without limitation, the following general Pre-Construction Phase Services: 4.1.1 Constructability Review a. Within twenty one (21) calendar days after Notice to Proceed, the CMc shall provide a Constructability review of the design documents consisting of the following primary elements: (1) Materials, processes, equipment and labor are appropriate, available, non-proprietary and comply with the Buy American Act provisions. (2) Drawings are complete and coordinated among disciplines. (3) Defects, conflicts, ambiguities or lack of clarity in documents are identified for correction. (4) Drawings are coordinated for multiple bid packages if required. (5) The Site accommodates access, logistics and storage. (6) Identification of any existing conditions not shown correctly and adequately. (7) All required construction work is included in the contract documents. (8) Selected building systems are compatible and viable. (9) Construction details are workable. (10) General condition items are properly addressed (if applicable). b. The CMc will consolidate all Constructability review comments into a single design review report. The CMc shall include as part of the Constructability Report recommendations on how to correct any problems identified during the review. The CMc will advise the Project Officer immediately of any problems which the CMc considers beyond it's ability to resolve, particularly problems which have the potential for jeopardizing the project goals relating to the schedule, cost quality or scope. 4.1.2 Schedule Optimization a. See specifications for schedule requirements and submission requirements. b. The CMc shall coordinate and integrate the schedule with the services and activities of the Government, A/E, CQM, subcontractors, and other designated Government representatives and contractors. c. Portions of Building Phase B will are available at differing times. The CMc will work with the PO and CQM in identifying areas for early construction to accelerate the scheduled completion date. 4.1.3 Submittal of Reports and Plans a. Unless noted otherwise on the design documents and specifications, all Plans identified in the Specification and on the Design Documents shall be submitted and approved before starting any construction activities unless otherwise explicitly authorized in writing by the CO. See specifications for required Plans. b. Unless noted otherwise on the design documents and specifications, all Report formats are to be submitted and approved before starting any construction activities unless explicitly authorized in writing by the CO. See specifications for required Reports. c. The CMc shall, working with the PO and A/E finalize the Transportation and Logistics Plan and the Site Utilization Plans submitted as part of the CMc's proposal. These shall include: (1) Transportation and Logistics Plan, • Employee parking and transit to the site • Means of access control to Building; to occupied areas within the Building. • Describe means and methods to minimize disruption to on-going operations • Coordination of deliveries (2) Site Utilization Plan - Including material deliveries, Security control, field office, control of personnel during work hours, staging and temporary construction, cranes, during the various phasing of construction. (3) Consolidated Submittal List- The CMc will develop a complete list of submittals from the construction contract and forward a copy of the list to the PO for approval.. 4.1.4 Verification of Existing Conditions The CMc shall verify through surveys, the status of the areas to be renovated and prepare a report of all discrepancies between the drawings and the existing conditions, and any issues affecting construction. The intent is to identify any discrepancies so corrective action can be implemented prior to start of construction. The CMc shall begin the survey immediately after issuance of Notice To Proceed. The final report shall be completed and submitted to the PO within 21 days. The CMc shall work cooperatively and expeditiously with the project team to identify the best course of action to proceed. 4.1.5 Long Lead Items The CMc shall recommend to the PO, A/E and CQM a schedule for procurement of any long-lead items which will constitute part of the Project work as required to meet the Project Schedule. The CMc shall expedite the delivery of all long-lead items. 4.1.6 Security Preparation of a Project Specific Security Plan. The Security Plan will have to adhere to the security requirements set forth in Section H 4.1.7 Risk Mitigation Plan a. Unless noted otherwise on the design documents and specifications, the CMc shall identify the risks associated with each phase of work and develop a risk mitigation plan. b. The Risk Mitigation Plan shall included the identification of risk, associated work element(s), probability of the risk, recommended actions to mitigate the risk, and area responsibility. The CMc shall implement their portions of the risk plan at no increase in the GMP. c. Benchmarking and Mock-up - The contractor shall develop a benchmarking and mock up plan to establish standards of quality and finish for significant systems and components. 4.1.8 Project Manual The CMC shall meet with the Project Officer, NIH stakeholders, A/E and CQM to refine the CMC's processes for the specific Project. At a minimum the processes to be refined / developed are: • Submittals • Potential Change Orders • Requests for Information (RFIs) • Utility Shut Downs • Working after hours • Road closures • Deliveries and removal of waste • Payment Requisitions • Reports (see specifications and RFP) include approved report formats and processes for each report. • Plans (see specifications and RFP) include approved Plans and processes for each Plan activity. • Coordinating work between the CMc, CQM, A/E, and NIH in processing modifications (The CMc shall verify that with each contract modification, time and cost are properly delineated) • Other processes as required for the execution of the project. • Benchmarks • Rolling Completion List • Final Punchlist 4.1.9 Construction Buy-Out Plan a. The CMc shall develop lists of possible bidders and pre-qualifying bidders. This services shall include the following: (1) Preparation and transmission of questionnaires. (2) Receiving and analyzing complete questionnaires. (3) Interviewing possible bidders, bonding agents and financial institutions. (4) The CMc shall also conduct a telephonic and correspondence campaign to attempt to create interest among qualified bidders. b. The Owner retains the right of refusal on first and second tier subcontractors and will provide a timely reply in writing to the CMc if the Owner knows of any objection to such subcontractor or supplier. c. The CMc is required to have buy-out on all subcontracts within 120 calendar days after issuance of the Notice to Proceed. d. Preparing weekly summary reports the status of the buy-out to the PO. e. Coordinate with the PO the quantity and type of attic stock required to be included in each trade buy-out solicitation. 4.2 CONSTRUCTION PHASE SERVICES The CMc is responsible for the construction (including all labor, equipment, materials and inspections) necessary to meet the requirements identified in the Specifications, Drawings, and this RFP. The CMc shall provide, without limitation, the following services throughout the construction phase of the Project. 4.2.1 General Requirements a. The General Requirements for the Construction Phase are considered to be inclusive of the following for all CMc personnel, consultants and contract employees: (1) Wages and salaries. (2) Employment taxes, insurance, contributions, assessments and benefits required by law or agreements or customary to the industry, provided that such costs are based on the above wages and salaries. (3) Expenses of the CMc's principal office and other offices, including temporary facilities, including project signs, and office equipment and furnishings used on the site. (4) Reproduction, facsimiles, long distance telephone calls, postage and express delivery charges and cash expenses, in direct support of the CMc's functions and within reason. (5) Telephone/communication services at the job site. (6) That portion of the reasonable travel and subsistence expenses incurred while traveling in discharge of duties connected with the CMc responsibilities. (7) Insurance premiums, not included above, as required by this solicitation. b. All other costs will be considered Cost of the Work and will be included in the GMP proposal. However, the following costs are not allowable and shall not be included in the General Requirements or the Cost of the Work.: (1) Overhead and general expenses, except as noted above. (2) The CMc's capital expenses, including interest on the CMc's capital employed for the work. (3) Costs due to the negligence or failure of the CMc or the CMc's Subcontractors or suppliers to fulfill a specific responsibility to the Government as set forth in this solicitation. (4) Costs which would cause the Guaranteed Maximum Price to be exceeded. 4.2.2 Field Office a. The CMc shall maintain an on-site office for the duration of the CMc contract. The Government will make available for the CMc use, space within the E Wing of Building 10. b. The electrical utility service to the office space will be provided by the Government at no expense to the CMc. c. Telephone and high speed IT services for the entire office space shall be provided by the CMc Constructor as part of their scope of services. d. The CMc shall provide all computers, printers, any furniture and other equipment as required for its own staff. e. The Office space within the E Wing of Building 10 shall be available for CMc staff and construction subcontractors, and may be shared with CQM, A/E or other project-related personnel. 4.2.3 Construction Utilities a. Electrical, water and sewage utilities will be provided by the Government during construction as approved by the CO. b. Electrical service is provided for field office, temporary lighting, general use and the tower crane(s) if any, c. The CMc is responsible for providing and installing any temporary transformers and secondary distribution as required, and making all connections required. d. Electrical service is not to be used for resistance heating to fulfill contractor requirements of temporary heating of the facility e. The CMc reasonable usage of Government water and sewage is allowed. 4.2.3 Records / Reports The CMc shall keep accurate and detailed written records of project progress during all stages of construction and prepare progress reports in the format and frequency required by the PO as approved in the Pre-construction Phase. The Reports shall provide periodic status reports, including daily diaries, weekly reports, monthly status reports as required by the contract documents, etc. The CMc shall maintain a detailed daily diary of all events, which occur at the job site or elsewhere, which affect or may be expected to affect project progress. 4.2.4 Monthly Reports a. Monthly Reports shall be submitted on or before the 5th working day of each month in 8.5x11 formats. The CMc shall distribute eight (8) copies and one electronic copy of each monthly report, via pre-paid express mail for next day delivery to the Government (including CO, PO, A/E and CQM). CMc shall coordinate with the Project Officer, CQM, and A/E to assure report accuracy. Information to include in Monthly Reports: (1) Narrative and Earned Value report (2) Update of the master project schedule with analysis (3) Percentage of construction in place, planned and actual (4) Summary Budget Status (5) Inspection report, list of deficiencies and omissions (6) Summary of outstanding problems/issues (7) Summary of issues resolved, decisions reached, clarifications, instructions, etc. (8) Summary report on submittals and Requests for Information (9) Open non-compliance / deficiencies (10) Safety Report (11) Actual percentages set aside contract values as compared to contractual set aside goals. (12) Progress Photographs (13) Minutes from meetings during the month (safety and trade coordination) (14) The Project Officer shall identify other required reports such as on-site logs (such as RFI and Submittals Logs) and shall furnish reporting formats. All such progress reporting information shall be entered into the ePM system as it is generated. (15) Any approved or potential changes to the GMP. This report shall identify all potential and approved changes to the GMP. b. The CMc will submit weekly reports to the Project Officer on the status of construction, including updated copies of all logs maintained at the site for change orders, claims, submittals, etc. 4.2.5 Records The CMc shall maintain at the job site, on a current basis, contract records including copies of all correspondence, submittals, progress reports and related documentation throughout the duration of construction. Files shall be logically organized and indexed according to a filing system. The records shall be organized and maintained so they are easily accessible. All CMc files relating to this contract and/or project will be made accessible to the Government throughout the contract duration. Such files will be turned over to the Government for record purposes prior to close out of the CMc contract. Examples of files to be maintained are: (1) Correspondence. (2) Up to date Plans and specifications that include Supplemental Instructions, Amendments, RFI clarifications (3) Annotated submittals. (4) Formal and pending contract modifications with documentation. (5) Value engineering change proposals. (6) Claims and supporting documentation. (7) Minutes from progress meetings. (8) Approved payment vouchers. (9) Documentation of significant clarifications and decisions. (10) Inspection and progress reports. (11) CMc's monthly status reports. 4.2.6 Schedule Control throughout Construction Phase a. The CMc shall coordinate and integrate the schedule with the services and activities of the Government, A/E, CQM, subcontractors, and other designated Government representatives and contractors. b. See Specification for updates and reporting requirements. 4.2.7 Meetings The CMc shall participate in the pre-construction conference and other meetings as required by the contract documents and as necessary or as requested by the PO.. 4.2.8 Submittals a. The submittals required of the CMc (e.g., shop drawings, samples, certificates, catalog data, test reports, warranties, and operating manuals) are specified in the construction contract. b. The CMc will establish a submittal control system for processing all construction submittals. The CMc's submittal control process will include target time periods for delivery, review, and return consistent with the review periods specified in the construction contract. The submittal control process will include initial delivery and distribution, logging, review, mark-up, approval/rejection, return distribution, resubmittal processing, and tracking/monitoring. The A-E will review submittals and recommend approval, approval as noted, or rejection. The Government will have the ultimate approval authority. Allowable review times are identified in the contract specifications. c. Submittal Processing Time - The CMc is responsible for facilitating the review and approval of submittals so as to keep processing times to the minimum. Under the terms of the construction contract, the CMc shall be required to prepare submittals in time to support corresponding construction activities, allowing sufficient time for NIH and the A/E's review. If delays are encountered or anticipated in the receipt of submittals or in the processing of submittals, the CMc shall develop strategies for mitigating the delays and assist NIH with remedial follow-up actions. 4.2.9 Tests and Inspections a. The CMc is responsible for the inspection of its subcontractors' workmanship, materials, and equipment for conformity with requirements of the construction contract, as well as its own work. The CMc shall verify that all work is done in conformance with contract drawings and specifications, subsequent contract modifications, and approved submittals. The CMc shall promptly report to the Project Officer, in writing, observed variances from the contract requirements with a copy to the CO. Throughout construction the CMc shall maintain an up-to-date list of defects and omissions. The CMc shall prepare and maintain inspection reports. b. The CQM, along with the A/E, will assist the Project Officer in reviewing the CMc and subcontractors' workmanship, materials, and equipment for conformity with requirements of the construction contract, i.e., against the contract drawings and specifications, subsequent contract modifications, and approved submittals. The Project Officer will promptly notify the CMc of any deviations from the contract documents. The CMc will track the deficiencies until corrected and accepted. The NIH shall conduct the final inspection with the assistance of the A/E, CQM, and CO. 4.2.10 Request for Information (RFI) a. A Request For Information (RFI) is a question posed by the CMc seeking clarification of contract requirements. All RFI's shall be submitted in writing. The RFI and response provide a documented history of the issue, and are considered a no-cost clarification to the contract for construction. An RFI can result in a contract modification for unforeseen conditions relating to excavation, hazardous materials or errors relating to design errors and/or omissions, but such modifications must be approved and processed as formal contract modifications, with cost and time delineated. b. The CMc shall initiate any needed RFI's and maintain a log of all RFI's and coordinate RFI's among the subcontractors, A/E, Project Officer and CQM. The CMc shall formalize procedures for processing RFI's so all parties understand and agree to their respective roles and responsibilities. c. All RFIs shall be submitted to the CQM with copies to the Project Officer and CO. If the CMc can demonstrate to the PO that the information contained in the contract documents is insufficient to formulate a response to the RFI, the CQM shall forward the RFI to the A/E for a written response, who shall respond within two weeks on normal RFIs, which may include additional design documents. The CQM shall then review the A/E's response and, with the written concurrence of the Project Officer, forward the response to the CMc. d. The CMc shall advise the A/E and the Project Officer of all RFI responses, and confirm that all parties agree with the contract interpretation contained in each response. If the CMc determines that the A/E response will result in a cost or schedule increase, the CMc shall notify the CO of this increase. Work is not to start until authorized by the CO. 4.2.11 Building Information Model (BIM) a. The Contractor shall be responsible for the development and creation of Revit/BIM Model for construction and shall keep current through the construction project in accordance with the Project plans and specifications. b. The information and shop drawings by all trades, field changes, and any other as-built condition shall be incorporated into the BIM model. c. Contractor shall provide presentation of BIM model and report status of work at regular construction progress meetings. 4.2.12 Maintenance of Installed Equipment a. The CMc shall provide all manufacturer's recommended maintenance during construction until final acceptance by the Government. b. All maintenance will be scheduled and recorded in a maintenance log. 4.2.13 Record Documents a. The CMC is responsible for maintaining a record set of plans and specifications at the site. b. The A/E and/or CQM shall verify on a monthly basis that the CMc is maintaining a complete and up to date set of Record Drawings. The Project Officer shall be notified if the CMc is neglecting to maintain an accurate set of Record Drawings, including an up-to-date BIM model. 4.2.14 Safety Plan a. The CMc is responsible for safety at the construction site. The CMc is also responsible for preparation of a safety plan and for carrying out the safety plan in accordance with the Project plans and specifications. The CMc staff shall maintain conformance to the safety plan throughout the course of construction. b. CMc inspectors shall consider safety a key element of their daily inspections. c. The CMc is required to cooperate with officials of other agencies (Federal and/or state) who are vested with authority to enforce requirements of the Occupational Safety and Health Act. If required, the CMc will assist the Government in preparing accident and fire reports. d. See Specifications for additional requirements. 4.2.15 Subcontracting Plan a. The CMc shall, on a monthly basis, certify that their approved Subcontracting Plan is in effect. CMc verification shall include reviewing subcontractor records (such as subcontracting reports, source lists, contract guidelines, documentation of outreach efforts, etc.) and conducting interviews with subcontractor employees. A letter report shall be prepared by the CMc and sent to the CO, summarizing the Contractor's subcontractor activity and the Contractor's adherence to goals within the Subcontracting Plan each month. b. Performance against subcontracting goals shall be identified in the Monthly Report. 4.2.16 Commissioning Services a. The Government will provide the services of a professional Commissioning Agent. The CMc shall cooperate with the Commissioning Agent and coordinate and ensure completion of all commissioning requirements by the Subcontractors, including start-up, testing, O&M manuals, training, spare parts, tools and record documents. b. The Commissioning Authority (CxA) will be procured by the Government outside of the construction contract. However, the CxA, who shall direct and oversee the commissioning process, shall work with the CMc in execution of that process. c. The CMc Contractors scope of work is detailed in the construction specification but generally includes the following: (1) Collaborating with the CxA in execution of the Commissioning Process (2) Incorporation of the Commissioning process and tasks into the CMc construction schedule (3) Attendance at Commissioning Meetings, (4) Preparation of construction documentation in support of the Commissioning process (5) Review and completion of startup and prefunctional documentation (6) Execution of start-up and prefunctional activities required by the CxA process including the basic construction quality control (7) Review of functional testing procedures and Functional performance tests (FPT's) (8) Collaboration with commissioning agent in the execution of functional performance testing. d. Costs incurred by the CMc for full participation in the commissioning process, including submission of waste management and IAQ (Indoor Air Quality) compliance reports to the Government, shall be borne by the CMc. 4.3 ACTIVATION/OCCUPANCY PHASE SERVICES (REQUIRED UPON COMPLETION OF EACH OF PHASE A & PHASE B) 4.3.1 Coordination The Government will also conduct a Coordinated Occupancy / Activation Phase to equip and move occupants into the new facility. The CMc shall coordinate their activities, including, but not limited to, completion of punch list items, delivering O&M manuals and as-built drawings, training maintenance personnel, delivering turnover packages, etc,as required with the Government's Occupancy Phase, which shall span from substantial completion through the commissioning and project closeout phases. 4.3.2 Pamphlets The CMc shall work with the CQM in developing pamphlets as necessary to describe overall building operation, features/services, building service telephone numbers and other information required for tenant orientation to the building. 4.4 CLOSE-OUT PHASE SERVICES 4.4.1 Record Documents The CMc shall finalize project record documents, incorporating all "As-Built" conditions. Submit record documents in accordance with project specification requirements to the Government for review and approval at the completion of the construction. Record documents include Building Information Model, record drawings, record specifications, record product data, and other miscellaneous documents. 4.4.2 Operations and Maintenance Manuals The Project specifications contain the requirements for the Operational and Maintenance documentation. The CMc shall provide and administer the preparation of manuals/documentation reflecting "As-Built" constructed building features/systems including specifications, shop drawings, design calculations and operation/maintenance requirements in accordance with the Project Plans and specifications. 4.4.3 Training a. The requirements for testing are included in the Project Specifications. The Draft Instruction Program/ Training Plan, Draft Training Modules, and Instructor/Facilitator qualifications are to be submitted and approved prior to Closeout training. b. The software supplier's User Manual(s)/course material shall be provided for each employee attending the training. c. All classroom instruction shall be videotaped for future reference. A copy of each video shall be provided to the Government for future training and reference. 4.4.4 Attic Stock Items / Parts / Special Tools a. The CMc shall provide attic stock items to meet servicing and modification needs. The CMc shall provide an inventory of all attic stock items within the Operating & Maintenance (O&M) manual. Inventory sheets shall indicate item name, model number, manufacturer, quantity, and storage location. Inventory sheets must be signed by the CO or their duly authorized representative, indicating receipt of stock items. b. The CMc shall provide spare parts, operating supplies and maintenance items/materials as recommended by the manufacturer to fully meet the needs of the first year of operation. All unused stock at the completion of the O&M period shall remain the property of the Government. If stock items are depleted before the end of the O&M period, the CMc shall be responsible to provide additional stock as needed. c. The CMc shall provide all specialized tools, testing apparatus and other devices as recommended by the manufacturer to operate, adjust and calibrate equipment provided under this contract. The Government shall receive one (1) complete set of said tools, testing apparatus and other devices upon construction completion. The CMc shall provide an inventory of these items with location designations within the Operation and Maintenance manual. Inventory sheets must be signed by the CO or a duly authorized representative, verifying receipt of tools and operation/maintenance apparatus. 4.4.5 Warranties and Guarantees Submit specific warranties and guarantees, final certifications and similar documents at the time of completion of each phase Participation of Small Businesses The Office of Research Facilities (ORF), National Institutes of Health (NIH) is encouraging the participation of small businesses in this renovation project. Accordingly, when the final solicitation is released, the participation of small businesses will be one of the evaluation factors for making a best value award to the successful offeror. Small businesses are encouraged to sign up on the Interested Vendor's List under Solicitation Number NIHOF2010208. The ORF, NIH does not guarantee that another business will team with your company while pursuing this acquisition. This information is provided to make subcontracting award opportunities available for capable and qualified small business firms under this CMc requirement. It is anticipated that the solicitation will be released approximately fifteen (15) days after the posting of this notice, with a pre-proposal conference held approximately fifteen (15) days after the release of the solicitation. The government will not accept and/or respond to e-mail inquiries and/or phone calls regarding the status of the solicitation. Interested parties should continue to monitor the Federal Business Opportunity website for the release of the solicitation and any amendments thereto. This notice does not obligate the Government to issue a solicitation, award a contract or otherwise pay any costs. Contracting Office National Institutes of Health Office of Research Facilities/Office of Acquisition Place of Performance National Institutes of Health Bethesda, Maryland 20892
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/ORS/NIHOF2010208PS/listing.html)
 

Place of Performance

Address: National Institutes of Health, Office Research Facilities, NIH, Bethesda, MD 20892, Bethesda, Maryland, 20892, United States

Zip Code: 20892
 

Record

SN02031244-W 20091226/091224233808-ff3a87a4ee5b62c69a66748a308a985a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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