SOLICITATION NOTICE
65 -- Medical cylinders rental and gases
- Notice Date
- 12/22/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Oklahoma Area Ofc Claremore Service Unit, Claremore Indian Hospital, 101 South Moore, Claremore, Oklahoma, 74017
- ZIP Code
- 74017
- Solicitation Number
- CLA-10-R-0009
- Archive Date
- 1/13/2010
- Point of Contact
- yolanda c reyna, Phone: 918/342-6511
- E-Mail Address
-
yolanda.reyna@ihs.gov
(yolanda.reyna@ihs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is CLA-10-RFQ-0009 Airgas used in cylinders. This solicitation is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-24. This acquisition is 100% set-aside for small businesses. The NAIC code is 325120 and the small business size standard is 1,000 employees EVALUATION CRITERIA: Technical capability of the item offered to meet the agency need; past performance within the last 3 years with references and price.. Offerors are to include a completed copy of the provision found at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items with its offer. The clause found at FAR 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition. The clause found at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. FAR 52.212-1 Instructions to Offerors - Commercial applies to this acquisition. http://www.arnet.gov/far/ Offers are due July 18, 2008, 4:30 p.m. CDT at Claremore Indian Hospital, Support Services, 101 South Moore Avenue, Claremore, Oklahoma 74017. Contact Yolanda Reyna at yolanda.reyna@ihs.gov for information regarding the solicitation or fax number 918-342-6675. 1. PURPOSE OF CONTRACT The Contractor shall provide for medical cylinder rental and gases include, but are not limited to compressed Medical Air USP, Oxygen USP, Carbon Dioxide USP, Nitrogen NF, Nitrous Oxide, USP, Helium USP, bulk liquid oxygen and specialty medical as mixtures. 2. PERIOD OF PERFORMANCE The contract period of performance shall be for base year with four (4) prepriced option years beginning January 1, 2010 through December 31, 2010 3. SCOPE OF CONTRACT The items will be ordered by and delivered to the Claremore Indian Hospital listed in the schedule. The quantities shown in the schedule are estimates of Claremore Indian Hospital's annual requirements. The schedule also indicates the contractor will provide contractor owned (C) cylinders and will be servicing the facility with a combination of both (C/G). 4. PRODUCT SPECIFICATIONS 4.1 All medical gases shall conform to specifications prescribed in the United States Pharmacopeia and the National Formulary. All medical gas manufacturers and fillers of medical gases shall be registered with the FDA; and all medical gases shall be manufactured, processed, packed, transported and stored according to the FDA's Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210.211 and 201 for labeling. 4.2 In addition, the following specifications are incorporated into the solicitation and resulting contracts: a. Federal Specification BB-A-1034B, Air, Compressed, for Breathing Purposes Dated 20-Dec-1985 b. Federal Specification BB-C-101B, Carbon Dioxide (C02) Technical and USP Dated 15-Apr-1971 c. Compressed Gas Association (CGA) Publications G-7 - Compressed Air for Human Respiration, dated1/1/90 and ANSI/CGA G-7.1- Commodity Specification for Air, dated 12-29-97 4.3 All products, equipment, and services provided under the contracts awarded under this solicitation shall be in compliance with all applicable Federal, state and local regulation. 5. DELIVERY REQUIREMENTS 5.1 The delivery time is specified in the schedule for and the number of days specified shall be the number of calendar days after receipt of order. FOB point is destination. All transportation charges for cylinders shall be included in the price of gas. Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. 5.2 Material Safety Data Sheets shall be provided to the facility COTR upon request at no additional charge. 6. NON-REPAIRABLE GOVERNMENT PROPERTY 6.1 Prior to disposing of non-repairable governmental-owned cylinders, parts, fittings, and appurtenances, the contractor shall contact the ordering (owning) activity. Contractor shall make disposition in accordance with the ordering activity's instructions. 6.2 Contractors shall be paid for all services performed and authorized by the ordering activity, up to the determination that a cylinder is non-repairable, at the prices listed in section 6.2. 6.3 Contractor shall not charge any additional types of fees, other than those specified above in paragraph 4.2, for the return of non-repairable cylinders to the ordering activity. 6.4 If the activity requests and the contractor agree to dispose of any non-repairable government-owned property, the fee shall be negotiated and agreed upon between the two parties prior to the disposal of the property. 7. CYLINDERS AND OTHER CONTAINERS 7.1 Laws and Regulations Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transporation, Code of Federal Regulations.) Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug and Cosmetic Act. Gauges, thermometers and relief valve shall be included in new bulk oxygen tank installation. 7.2 Marking In addition to marking required by the aforementioned laws and regulations, marking shall comply with CGA Publication C-7 - Guide to Preparation of Precautionary labeling and Marking of Compressed Gas Containers, dated 6/27/00. 7.3 Color Coding Cylinders shall be color coded in accordance with CGA Publication C-9 - Standard Color Marking of Compressed Gas Containers Intended for Medical use, dated 1/1/88. 7.4 Valves Valves shall comply with CGA Safety Bulletin SB-26 and CGA Publication V-1 Compressed Gas Association Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, dated 12/31/00. Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area. For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 380 degree cyrob and applied at the top of the container with the drug product name repeated around the entire container. 7.5 Hydrostatic Testing: 7.5.1 Retest Date: If applicable DOT regulations would require retesting of cylinder within three (3) months after scheduled date of shipment to Continental U.S. destination or within six (6) moths after scheduled date of shipment to overseas destination, cylinder shall be retested. Contractor will be required to retest any Government-Owned cylinder when requested by ordering activity, regardless of scheduled retest data. 7.5.2 Method: Government-owned cylinders which are eligible for extended hydrostatic retest period, testing by modified hydrostatic method, or visual inspection in lieu of hydrostatic testing, shall be serviced by the most economical means which will comply with Department of Transportation regulations (49 CFR 173.34) unless otherwise specified by the ordering activity. When modified or reduced DOT test requirements are contingent upon past usage of the cylinders, a written statement from the ordering activity indicating that the cylinders have been used exclusively for a specific gas may be considered acceptable evidence of the cylinder's eligibility for modified testing or inspection. 7.5.3 Hydrostatic testing shall be performed in accordance with CGA's Publication - C-1, Methods for Hydrostatic Testing of Compressed Gas Cylinders, dated 12/01/96. 7.5.4 Visual inspection shall be performed in accordance with the applicable CGA Publications C-6, Standards for Visual Inspection of Steel Compressed Gas Cylinders, dated 4/1/95. 7.5.5 The contractor shall be responsible for all testing of contractor-owned cylinders at no additional cost to the Government. The government shall pay for the hydrostatic testing of government-owned cylinders at the prices listed in 6.2. 7.6 Cylinder Sizes Cylinder sizes shown in the item description indicate product capacity of the cylinder currently being used. All capacities are approximate and the Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label. 7.7 Individual Agency Ownership of Cylinders Government-Owned cylinders shall remain the property of the individual ordering (owning) agency and shall not be exchanged for other cylinders, either government-owned or contractor-owned, without authorization of the ordering agency. 7.8 Lost or Damaged Contractor-Owned Cylinders For each contractor-owned cylinder lost or damaged beyond repair while in the Government' possession, the Government shall pay to the Contractor the replacement value, less the allocable rental paid for that cylinder. These cylinders shall become Government property. If any lost cylinder is located within 30 calendar days after payment by the Government, it may be returned to the Contractor by the Government, and the Contractor shall pay to the Government an amount equal to the replacement value, fewer rentals computed in accordance with section B of this Statement of Work. 7.9 Method of Shipment Empty Government-owned cylinders that are picked up from an ordering facility for re-fill or servicing shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to cylinders. 7.10 Transportation of Cylinders All transportation charges for empty government-owned and contractor-owned cylinders from the ordering facility to the contractor's facility shall be at the expense of the contractor. 8. PRICE OF SERVICES FOR GOVERNMENT-OWNED AND CONTRACTOR-OWNED CYLINDERS 8.1 Services Included in the Price of Gas (Both Govt. and Contractor-Owned Cylinders) The offeror's price for the gas shall include the furnishing, at no additional cost, of all services which are required at each and every filling of a cylinder to comply with applicable regulations, specification, and normal good practices. Such services shall include, but not be limited to: tags indicating cylinder is "Full" In Use" or "Empty"; inspection, testing, evaluation and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government-furnished warning tags, when required. Attaching of oxygen cylinders to manifold systems, when required, shall also be performed by the contractor at no additional cost. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of contractor-owned cylinders. 8.2 Services Not Included in Price for Government-Owned Cylinders 8.2.1 When required, the contractor shall perform additional services as described below. The price of these services shall not exceed the prices listed below. These rates are the maximum rates that shall be billed to the facilities. However, the contractor should not bill at a rate that is higher than their standard commercial rate if those rates are lower than the prices listed below. All materials and components shall be furnished by the contractor. SERVICE NUMBER DESCRIPTION PRICE PER CYLINDER Parts, Including Replacement 1. Valve $ 2. Dip (siphon) lube including retreating $ 3. Collar $ 4. Valve Hood $ 5. Safety device cap $ 6. Outlet cap or plug, plastic (not permitted for oxygen service) $ 7. Outlet cap or plug with relating chain and clip $ 8. Frangible disc $ 9. Fusible plug in valve $ 10. Fusible plug in cylinder $ 11. Valve Stem $ 12. Valve Packing $ STRIPPING AND PAINTING: Includes all lettering, stenciling, affixing of decals, metal lettering and/or number stamping when required by applicable regulation. Grit Blast or Caustic Strip, Prime and Paint 13. One Color $ 14. Each additional color $ Wire Brush and Paint: Including Primer: 15. One color $ 16. Each additional color $ 17. Stenciling, Miscellaneous (applicable to stenciling required on cylinders that do not require stripping or painting. $ 18. Hydrostatic, testing, indenting, new test date, drying interior and resetting valve $ 19. Modified Hydrostatic, where permitted by regulations $ 20 Visual inspection in lieu of hydrostatic test where permitted by DOT Regulations $ 21. Dehydrating cylinders (except in conjunction with hydrostatic testing $ 22. Internally clean cylinders prior to hydrostatic tests, to include purge, cleaning and drying $ 23. Internally clean contaminated cylinders as (required by applicable specification. To include pressure test evacuation, purge as many times as required; pressurized valves or plugs, analyze to assure contamination is removed. $ 24. Removal of fractured, rusted or damaged cylinder caps, valves or plugs. $ 25. Stamping valve with name of gas, when repaired by ordering activity $ 8.2.2 Unlisted Services: Unlisted services (including palletizing, when needed) are not covered by this contract and should be obtained by the ordering office according to applicable procurement regulations. 9. MEASUREMENT AND CONVERSION COMPUTATION, ATMOSPHERIC GASES Density data and volume measurement equivalents printed in CGA Publication P-6 - Standard Density Data, Atmospheric Gases and Hydrogen, dated 3/8/00 shall be used when necessary to convert measurement of these gases from one form to another; for example from cubic feet to gallon. 10. MONTHLY RENTAL OF CONTRACTOR-OWNED CYLINDERS AND LIQUID CONTAINERS 10.1 When gases are ordered in cylinders or liquid containers owned by the contractor, the following maximum monthly rental rates shall apply to those cylinders or containers in the possession of the using cavity on the specific day of the month (e.g. 15th, 25th, last day, etc.) indicated by the offieror in paragraph 8.3, regardless of the data full cylinders are delivered. These rates are the maximum rates that shall be billed to the facilities. The contractor shall not bill at a rate that is higher than their standard commercial rate. Gaseous Cylinders $ Cylinder Sizes A,B,C,D, & E Gaseous Cylinders $ All cylinder Sizes other than A,B,,D, & E Liquid Containers (Portable) $ Less than 160 liter capacity Liquid Containers Portable $ Greater than or equal to 160 liter 10.2 Cylinders picked up by contractor's truck: Ordering activities shall notify the contractor of the number and type of empty cylinder ready for return. No rental charges shall be applied to any cylinder five days (Saturdays, Sundays and Holidays-Excluded) after the ordering activity has notified the contractor. The day the contractor is notified is excluded from the five-day period. If the contractor is verbally notified of empty cylinders, the ordering activity will document the notification by making a record of the date, time and contractor's representative contacted. 10.3 Cylinders returned by common carrier: Ordering activities returning empty contractor-owned cylinders will immediately notify the contractor in writing of the quality and size of cylinders and the date they were turned over to the carrier. Rental charges shall not be applied after the date cylinders are picked up by the common carrier. Note: The date used to calculate Rental Charges differs by contractor and is shown on Contractor Profile report. PART # DESCRIPTION MONTH AVERAGE YEARLY AVERAGE OXUSPE OXYGEN SIZE "E" 1 12 NSUSPE NITROUS OXIDE "E" 1 12 COUSPE CARBON DIOXIDE "E" 1 12 AIUSPE COMPRESSED AIR 1 12 NINFLKLT LIQ NITROGEN 20 LITRE 1 12 CDSP50 CARON DIOXIDE 50 LBS 4 48 NINF200 NITROGEN 200 LBS 2 24 NSUSP56 NITROUS OXIDE 3 36 OXUSPBLK BULK LIQUID OXYGEN 2381 gal 28968.83ga 900 CAL TANK = 103,590 CU FT. SHIPPING 6 72 TRANSPORT FEE 6 72 BULK TANK RENTAL 1 12 MAINT ON TANK 1 12 RENTAL CYLINDER BULK OX &MED GAS FUEL SHIP TRANS MAINTENTACE
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