SOLICITATION NOTICE
R -- Fecal Sterol Analysis
- Notice Date
- 11/10/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541380
— Testing Laboratories
- Contracting Office
- RTP Procurement Operations Division (D143-01) Research Triangle Park, NC 27711
- ZIP Code
- 27711
- Solicitation Number
- PR-NC-10-10079
- Response Due
- 11/20/2009
- Archive Date
- 12/20/2009
- Point of Contact
- WILLIAM G. GOINS, Contract Specialist, Phone: 919-541-3567, E-Mail: goins.william@epa.gov; MCDONALD MORRISON, Placement Contracting Officer, Phone: 919-541-4364, E-Mail: morrison.mcdonald@epa.gov
- E-Mail Address
-
WILLIAM G. GOINS
(goins.william@epa.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will be issued via the US EPA RTP website at http://www.epa.gov/oam/rtp_cmd. The solicitation number is PR-NC-10-10079 and the solicitation is being issued as full and open competition FAR Part 13 - Simplified Acquisition Procedures and Part 12 - Acquisition of Commercial Items. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-37. The NAICS Code for this procurement is 541380 and the Small Business Size Standard is $12 Million. A firm, fixed-price contract is anticipated to result from the award of this solicitation. EPA has a requirement to analyze up to 750 water, sediment, and biosolid samples for a number of specified sterols using Standard EPA Method 1698: Steroids and Hormones in Water, Soil, Sediment, and Biosolids by HRGC/HRMS (December 2007) or a modification of the method when approved under Deliverable 1 of this contract. The Offer shall prepare pricing on a per sample basis, not-to-exceed 750 samples for the entire order.EPA will use thirty-six existing plots (0.75 x 2 m) on USDA-owned land in Oconee County, Georgia to conduct a series of rainfall simulation experiments. Rainfall simulators, commonly used for nutrient and pathogen transport studies, will be employed to observe fate and transport of sterols associated with animal manure applied to each simulator. Simulated rainfall will be applied to the plots at a set rate equivalent to a precipitation return period commonly observed in the Georgia Piedmont, sufficient to produce a surface runoff event. Runoff will be collected at the hydraulically lower end of each plot. Baseline simulations will be conducted to determine background sterol levels. The plot treatments will consist of manure applications from three animal types: swine (liquid manure), beef cattle (solid manure), and poultry (broiler litter), and a control treatment (no manure application). Each treatment will have three replications and three manure application timings relative to rainfall simulation time. Manure will be analyzed for sterol loadings previous to application via randomized composite samples. The contractor must state in their proposed methodology the anticipated range of efficiency of extraction from liquid and solid phases, concentration factors for liquid phases and anticipated detection limits for each of the listed sterols below.Up to, but not exceeding, 750 samples will be generated for the sterol analysis from December 1, 2009 through November 30, 2010. Twenty gram sediment and biosolid samples and one liter runoff samples will be collected in the field by EPA staff. Solids samples will be frozen (-10 degrees Centigrade); and liquids samples will be refrigerated (2-4 degrees Centigrade); and all samples will be delivered to the contractor within 24 hours of collection. Filtration of runoff samples and extraction of the filtrate (water phase) must be performed by the contractor within 48 hours of receipt. The filter retentate can be frozen, stored, and then thawed up to 48 hours prior to extraction. Sediment and biosolids samples can be thawed up to 48 hours prior to analysis. All sample extractions should occur within 7 days following receipt of samples. Analysis of extracts must be completed within 14 calendar days following receipt of the samples. Results of the analyses for each sample set will be sent to EPA every 21 calendar days after receipt of the initial samples until all analyses are completed.Sample Description, Collection and Delivery Schedule: Liquid filtrate samples require immediate processing, while processing of the resulting frozen filtered retentate portion of the samples are not as time sensitive. Table A enumerates the total number of samples generated during the four sampling events. - For each of the Sampling Events, samples generated during the day 1, week 1, and week 2 runs will occur over a staggered 2 ? 3 day time frame. Thus, sample shipments will occur each day for 2-3 days as samples are generated for each of the three runs. Liquid sample shipments will not exceed a total of 12 filtrate samples for any given day of sampling and shipping. - Manure and sediment samples will be shipped frozen and will be analyzed within the same time frame as specified for the filter retentate solids. EPA will notify the contractor of the anticipated sample ship dates as soon as they are known.Deliverables: 1) The contractor will set up an initial conference call with EPA within three business days of award of this contract to discuss the anticipated start date for this project which is dependent on the outcome of pilot testing of the rainfall simulators currently being carried out by EPA researchers. The contractor will also at this time discuss, for final details and approval, any other analytical method or any modification to the Standard EPA Method 1698: Steroids and Hormones in Water, Soil, Sediment, and Biosolids by HRGC/HRMS (December 2007) proposed by the contractor in the contract proposal and accepted by EPA for use in this work. 2) The work in this contract will result in the generation of primary data. Consistent with the Agency?s Quality Assurance (QA) requirements, the contractor must prepare a project-specific Quality Assurance Project Plan (QAPP) and analysis plan to assure the quality of the primary data generated. The QAPP shall specify data quality objectives, best practices and frequency, scope of appropriate QA reports, method performance information, recovery information, matrix spikes, and positive and negative controls clearly included in the sample processing protocol. 3) During each rainfall simulation run, EPA will collect samples for analysis of fecal sterols as outlined in table A of the SOW. The samples will be shipped out on ice (filtrate at 2-4 degrees centigrade and filter retentate at minus 20 degrees centigrade) for receipt by the contractor to perform sterol within 24 hours of collection. The fecal sterols to be analyzed are as stipulated in Table B of the SOW. 4) Preliminary data results for sterol analysis shall be provided to EPA no later 21 calendar days after sample receipt. - Sampling Run: Day 1, Week 1, Week 2 ? Preliminary Report of Results for each sampling run are due 21 calendar days after sample receipt. The contractor shall have a 15 day period for preparation of the Sampling Event Final Report. This period starts immediately after delivery of the last (?Week 2?) preliminary report. Sampling Event Final Report ? Due 15 calendar days after completion of last preliminary report. Data described immediately above, should be provided electronically in an Excel file, summarizing samples grouped by run for each sampling event. This reporting procedure will be repeated four times --- once for each of the four sampling events.Refer to the Statement of Work for more details regarding this requirement.Evaluation Criteria: The Government will make an award to the responsible offeror(s) whose offer conforms to the solicitation and is most advantageous to the Government, cost or other factors considered. For this Request for Quotation, all evaluation factors other than cost or price when combined are significantly more important than cost or price. This procurement will be awarded on a best value basis per the following evaluation criteria: 1) Capacity - The vendor must demonstrate that they have the capacity to process all samples according to the sample holding times and sample delivery as outlined in the SOW. 2) Methodology - The vendor must demonstrate that they have the equipment and capability to implement and conduct the standard method as provided, or demonstrate that they have experience conducting a viable, proven modified method for analysis of the sterols as identified. 3) Past Performance - Previous experience as evidenced by references (should provide 2 ? can be other types of analyses, not just sterol. Include telephone number, name of contact, analyses provided, and date(s) service was provided. 4) Price The following FAR provisions shall apply to this solicitation: 52-212-1, Instructions to Offerors--Commercial Items and 52.212-2, Evaluation--Commercial Items. All offerors are to include with their offer a completed copy of provisions 52.212-3, Offeror Representations and Certifications--Commercial Items, 52.204-4 Printed or Copied Double-Sided on Recycled Paper, 52.204-7 Central Contractor Registration. The following FAR clause applies to this acquisition: 52.212-4, Contract Terms and Conditions--Commercial Items. The following additional FAR clauses which are cited in Clause 52.212-5 are applicable to the acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995), 52.232-33 Payment by Electronic Funds Transfer?Central Contractor Registration. The RFQ any subsequent amendments will be available via the Internet World Wide Web at http://www.epa.gov/oam/rtp_cmd only. Hard copies or diskettes will not be available. It will be your responsibility to frequently check the same site where the notice is posted for any amendments. All responsible sources may submit a proposal, via email (goins.william@epa.gov), referencing the Solicitation # PR-NC-10-10079 5:00 p.m. EST, November 20, 2009. No telephonic or fax requests will be honored.
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