SOLICITATION NOTICE
J -- CT Scanner MAINTENANCE
- Notice Date
- 9/28/2009
- Notice Type
- Presolicitation
- NAICS
- 334111
— Electronic Computer Manufacturing
- Contracting Office
- Department of Veterans Affairs;Veterans Affairs Medical Center;Bldg. 9 (03C);135 East 38th Street;Erie PA 16504
- ZIP Code
- 16504
- Solicitation Number
- VA-244-09-RQ-0473
- Response Due
- 10/2/2009
- Archive Date
- 11/1/2009
- Point of Contact
- all questions should be addressed via e-mailstacy schwlabendorf
- E-Mail Address
-
Procurment Technician
(STACY.SCHWALBENDORF@VA.GOV)
- Small Business Set-Aside
- N/A
- Description
- SCOPE OF SERVICE: QUALIFICATION OF BIDDERS: Bids will be considered only from bidders who are regularly established in the service called for and who, in the judgement of the Contracting Officer are financially responsible. The bidder must provide documentation to verify their competency to work on the equipment upon submittal of a quotation. The documentation may consist of a letter from the Manufacturer verifying the service representative has been trained or a Manufacturer's training certificate or experience, with this specific equipment, that can be verified thru references from current and/or previous customers. The Contracting Officer reserves the right to refuse bidders who do not satisfactorily demonstrate these requirements. INSPECTION OF PREMISES AND EQUIPMENT: Bidders shall visit the Medical Center to fully inform themselves regarding the conditions under which the services are to be performed. They shall make technical inspections of the equipment to ensure a thorough knowledge of existing conditions. Submission of an offer to maintain the equipment shall constitute acceptance of equipment in the existing condition. If the equipment is not in acceptable working condition, the cost to bring the equipment into an acceptable working condition will be included in the cost of the contract. The Contracting Officer reserves the right to either order the equipment repaired or delete the specific item of equipment from the contract. SERVICE: Service shall consist of, but is not limited to technical inspections, cleaning, lubricating, adjusting, calibrating, installation of PM kits, replacing parts, CT tube and replacing batteries as needed, troubleshooting, repairing, updating of software and travel or zone charges without additional cost to the government and maintaining the equipment in first class operating condition, including all intervening/emergency calls necessary between regular inspections, but excepting services necessitated by accident, fire or abuse. The bidder will coordinate all services through the Biomedical Engineering Contracting Officers Technical Representative (COTR) and must obtain approval before performing any service or using any parts or supplies that are not covered under the contract. Services will be performed between the hours of 8:00am and 4:30pm, Monday through Friday, unless otherwise approved by the Biomedical Engineering COTR. The Contractor will confirm the date of the preventive maintenance inspection 48 hours prior to the date of the planned visit. REPORTS: The Contractors representative shall report to the Medical Center Police office to sign-in and obtain a contractors identification badge prior to performing any preventive maintenance inspections or repairing of the equipment. After obtaining a contractors identification badge the Contractor's representative shall notify the Biomedical Engineering COTR to inform them of their presences on station. Upon completion of the service call the Contractor's representative shall inform the Biomedical Engineering COTR and provide a copy of the service report. The report shall include 1) date of service 2) equipment serviced 3) action taken 4) parts replaced 5) any costs not covered under the service contract 6) signature of authorized VAMC official 7) copy of all pertinent data and test results against the equipment. EMERGENCY REPAIRS: The Contractor will be required to respond by telephone within two (2) hours after notification, by an authorized VAMC employee, of an emergency repair for the contracted equipment. A service technician must arrive at the Medical Center within twenty-four (24) hours to evaluate or initiate repair of the equipment. Once repair work has commenced, it is expected that the repair will be completed as expeditiously as possible to minimize the downtime. Upon acceptance of the contract, emergency work will only be accepted if ordered by an authorized VAMC employee. 1. Jerry Skalko, Spvr. Biomedical Equipment Support Specialist 2. Steve Sommers, Biomedical Equipment Support Specialist 3. Ann Pesta, Biomedical Equipment Support Specialist 4. Ken Watkins, Medical Equipment Repairer 5. Douglas Pollock, Chief of Engineering Any work directed by any other VAMC employee or unauthorized work completed by the Contractor shall be at the liability of the Contractor. All work shall be performed in accordance with all commercial "good manufacturing practices". REPLACEMENT PARTS, HARDWARE UPGRADES AND SOFTWARE UPGRADES: Only new standard parts (produced by the manufacturer of the equipment or equal thereto) shall be furnished and installed by the Contractor. All parts shall be of current manufacture and shall have full versatility with presently installed equipment. Contractor will maintain an adequate supply of parts so that no delays will occur in returning the equipment to operational status. The Contractor must obtain approval from the Biomedical Engineering COTR or the authorized VAMC employee before using any parts or supplies that are not covered under this contract. FREQUENCY OF INSPECTIONS: The equipment covered under this contract will receive one (1) preventive maintenance inspection per month. In no event shall the schedule be deviated from by more then two (2) weeks without the approval of the Contracting Officer. PAYMENTS: Payments will be made in accordance with the established schedule and after receipt of properly prepared invoices. Invoices shall be billed on a monthly basis. Invoices must contain the Contractors billing address, invoice number, invoice date and current purchase order number. Invoices may be submitted directly to: Financial Services Center P.O. Box 149971 Austin, Texas, 78772. CANCELLATION: If during the contract period the equipment is deemed, by the Government, to be irrepairable, not cost effective to be repaired or is replaced with new equipment, the VA Medical Center reserves the right to delete the applicable equipment from the contract and/or cancel the entire contract thirty (30) days after notifying the Contractor of the intent to cancel the contract. Work not performed by the Contractor will be deducted from the contract on a pro-rata basis. INFORMATION SECURITY AND PRIVACY: Contractor will ensure their employees, under this contract complete, upon contract award and annually thereafter, the Privacy Awareness and Cyber Security training. The training can be completed through the following website: https://www.ees-learning.net Annual training must be completed no later than December 31 of each contract year. Completion certificates will be generated at the end of the training sessions and should be printed and sent to the COTR at the Erie VAMC. PERFORMANCE MEASURES: The Contractors performance will be evaluated for each contract year. Documentation will be maintained by the COTR on the Contractors compliance with the performance measurements. Failure to meet the performance requirements could result in the loss of future consideration for a contract. The performance measurements are: 1.The Contractor must obtain an Identification badge, from the Police office, and notify the Biomed department of their arrival on station. This must occur each time the Contractor arrives on station to perform preventive maintenance inspections or repairs. 2.The Contractor must perform the preventive maintenance inspections during the months scheduled, according to the contract. 3.The Contractor will provide all preventive maintenance and repair documentation to the Biomedical Engineering department. 4.The Contractor must provide copies of the Completion Certificate for Privacy Awareness and Cyber Security training to the COTR before December 31 of each contract year.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ErVAMC562/ErVAMC562/VA-244-09-RQ-0473/listing.html)
- Place of Performance
- Address: EVAMC;135 E. 38TH STREET;ERIE, PA 16504
- Zip Code: 16504
- Zip Code: 16504
- Record
- SN01973508-W 20090930/090929000813-7fd6d77f25063fefebb91b055802dc73 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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