MODIFICATION
J -- PMI For Government Owned Gambro Phoenix Dialisys at VA New Jersey Healthcare System, East Orange Campus
- Notice Date
- 9/22/2009
- Notice Type
- Modification/Amendment
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
- ZIP Code
- 10468-3904
- Solicitation Number
- VA-243-09-RQ-0450
- Response Due
- 9/25/2009
- Archive Date
- 10/25/2009
- Point of Contact
- Myrmetrius PringleContract Specialist
- E-Mail Address
-
Contracting Officer
(myrmetrius.pringle@va.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS AMENDMENT 0002 ADDS (2) SERVICE LOCATIONS TO THE ORGINAL SCOPE OF WORK - SEE BELOW All emails from interested parties must be received by 9:00 AM, September 25, 2009. Email address is as follows, myrmetrius.pringle@va.gov or by fax (718) 741-4722. SCOPE OF WORK Contractor shall furnish all necessary labor, parts (except consumables), equipment, tools, materials, travel, etc., for complete on-site full service and preventive maintenance inspection at the Veterans Affairs New Jersey Health Care System, 385 Tremont Avenue, East Orange, NJ 07018 for 26 Government owned Gambro Phoenix Dialysis Systems #6023006700 in accordance with specifications terms and conditions as described herein from October 1, 2009 through September 30, 2014. The Government will have the option to extend the term of the contract for four (4) additional years at the prices you bid in accordance with FAR Clause 52.217-9 Option to Extend the Term of the Contract (MAR 1989). PERIOD OF COVERAGE BASE PERIOD: October 1, 2009 through September 30, 2010 OPTION YR. 1:October 1, 2010 through September 30, 2011 OPTION YR. 2:October 1, 2011 through September 30, 2012 OPTION YR. 3:October 1, 2012 through September 30, 2013 OPTION YR. 4:October 1, 2013 through September 30, 2014 001Base Period: October 1, 2009 through September 30, 2010 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $ _____ $_____ PH6970, PH6971, PH6974, PH7074, PH7078, PH7086, PH7087, PH7088, PH7095, PH7096, PH7100, PH7102, PH7104, PH7105, PH7108, PH7109, PH7117, PH7120, PH7124, PH7128, PH7145, PH7146, PH7151, PH7152, PH7153, PH7169 101 Option Year 1: October 1, 2010 through September 30, 2011 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers:12 mo $______ $______ PH6970, PH6971, PH6974, PH7074, PH7078, PH7086, PH7087, PH7088, PH7095, PH7096, PH7100, PH7102, PH7104, PH7105, PH7108, PH7109, PH7117, PH7120, PH7124, PH7128, PH7145, PH7146, PH7151, PH7152, PH7153, PH7169 201. Option Year 2: October 1, 2011 through September 30, 2012 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_____ $______ PH6970, PH6971, PH6974, PH7074, PH7078, PH7086, PH7087, PH7088, PH7095, PH7096, PH7100, PH7102, PH7104, PH7105, P147108, PH7109, PH7117, P147120, PH7124, PH7128, PH7145, PH7146, PH7151, PH7152, PH7153, PH7169 301. Option Year 3: October 1, 2012 through September 30, 2013 DESCRIPTIONQTY UNIT UNITTOTAL PRICEPRICE Serial Numbers:12 mo $______ $_______ PH6970, PH6971, PH6974, PH7074, PH7078, PH7086, PH7087, PH7088, PH7095, PH7096, PH7100, PH7102, PH7104, PH7105, PH7108, PH7109, PH7117, PH7120, PH7124, PH7128, PH7145, PH7146, PH7151, PH7152, PH7153, PH7169 401. Option Year 4: October 1, 2013 through September 30, 2014 DESCRIPTIONQTY UNIT UNITTOTAL PRICEPRICE Serial Numbers:12mo$______ $______ PH6970, PH6971, P116974, PH7074, PH7078, PH7086, PH7087, PH7088, PH7095, PH7096, PH7100, PH7102, PH7104, PH7105, PH7108, PH7109, PH7117, PH7120, PJ7124, PH7128, PH7145, PH7146, PH7151, PH7152, PH7153, PH7169 East Orange Aggregate Total Price Base plus 4 Option Years $________ Contractor shall furnish all necessary labor, parts (except consumables), equipment, tools, materials, travel, etc., for complete on-site full service and preventive maintenance inspection at the Brooklyn Campus, Veterans Affairs New York Harbor Healthcare System, 800 Poly Place, Brooklyn, NY 11209 for 26 Government owned Gambro Phoenix Dialysis Machines in accordance with specifications terms and conditions as described herein from October 1, 2009 through September 30, 2010. The Government will have the option to extend the term of the contract for four (4) additional years at the prices you bid in accordance with FAR Clause 52.217-9 Option to Extend the Term of the Contract (MAR 1989). PERIOD OF COVERAGE BASE PERIOD: October 1, 2009 through September 30, 2010 OPTION YR. 1:October 1, 2010 through September 30, 2011 OPTION YR. 2:October 1, 2011 through September 30, 2012 OPTION YR. 3:October 1, 2012 through September 30, 2013 OPTION YR. 4:October 1, 2013 through September 30, 2014 002Base Period: October 1, 2009 through September 30, 2010 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $________ PH6948, PH6949, PH6952, PH6953, PH6963, PH7833, PH7834, PH7835, PH7837, PH7838, PH7839, PH7857, PH7860, PH7932, PH7936, PH7939, PH7968, PH8002, PH8005, PH8008, PH8995, PH8996, PH8997, PH8998, PH8999, PH9001 102. Option Year 1: October 1, 2010 through September 30, 2011 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers:12 mo $_______ $________ PH6948, PH6949, PH6952, PH6953, PH6963, PH7833, PH7834, PH7835, PH7837, PH7838, PH7839, PH7857, PH7860, PH7932, PH7936, PH7939, PH7968, PH8002, PH8005, PH8008, PH8995, PH8996, PH8997, PH8998, PH8999, PH9001 202. Option Year 2: October 1, 2011 through September 30, 2012 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $_______ PH6948, PH6949, PH6952, PH6953, PH6963, PH7833, PH7834, PH7835, PH7837, PH7838, PH7839, PH7857, PH7860, PH7932, PH7936, PH7939, PH7968, PH8002, PH8005, PH8008, PH8995, PH8996, PH8997, PH8998, PH8999, PH9001 302. Option Year 3: October 1, 2012 through September 30, 2013 DESCRIPTIONQTY UNIT UNITTOTAL PRICEPRICE Serial Numbers:12 mo $_______ $________ PH6948, PH6949, PH6952, PH6953, PH6963, PH7833, PH7834, PH7835, PH7837, PH7838, PH7839, PH7857, PH7860, PH7932, PH7936, PH7939, PH7968, PH7002, PH8005, PH8008, PH8995, PH8996, PH8997, PH8998, PH8999, PH9001 402. Option Year 4: October 1, 2013 through September 30, 2014 DESCRIPTIONQTY UNIT UNITTOTAL PRICEPRICE Serial Numbers:12 mo $_______ $_________ PH6948, PH6949, PH6952, PH6953, PH6963, PH7833, PH7834, PH7835, PH7837, PH7838, PH7839, PH7857, PH7860, PH7932, PH7936, PH7939, PH7968, PH7002, PH8005, PH8008, PH8995, PH8996, PH8997, PH8998, PH8999, PH9001 Brooklyn NY Harbor Aggregate Total Price Base plus 4 Option Years $________ Contractor shall furnish all necessary labor, parts (except consumables), equipment, tools, materials, travel, etc., for complete on-site full service and preventive maintenance inspection at the New York Campus, Veterans Affairs New York Harbor Healthcare System, 423 East 23rd Street, New York, NY 10010 for 17 Government owned Gambro Phoenix Dialysis Machines in accordance with specifications terms and conditions as described herein from October 1, 2009 through September 30, 2010. The Government will have the option to extend the term of the contract for four (4) additional years at the prices you bid in accordance with FAR Clause 52.217-9 Option to Extend the Term of the Contract (MAR 1989). PERIOD OF COVERAGE BASE PERIOD: October 1, 2009 through September 30, 2010 OPTION YR. 1:October 1, 2010 through September 30, 2011 OPTION YR. 2:October 1, 2011 through September 30, 2012 OPTION YR. 3:October 1, 2012 through September 30, 2013 OPTION YR. 4:October 1, 2013 through September 30, 2014 003. Base Period: October 1, 2009 through September 30, 2010 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $________ PH7818, PH7832, PH7830, PH7824, PH7825, PH7822, PH7821, PH7819, PH7817, PH7507, PH7511, PH7512, PH7528, PH7529, PH7527, PH15527, PH14361, Portable RO Unit M# WRO-300 S#3797 103. Option Year 1 : October 1, 2010 through September 30, 2011 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $________ PH7818, PH7832, PH7830, PH7824, PH7825, PH7822, PH7821, PH7819, PH7817, PH7507, PH7511, PH7512, PH7528, PH7529, PH7527, PH15527, PH14361, Portable RO Unit M# WRO-300 S#3797 203. Option Year 2: October 1, 2011 through September 30, 2012 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $________ PH7818, PH7832, PH7830, PH7824, PH7825, PH7822, PH7821, PH7819, PH7817, PH7507, PH7511, PH7512, PH7528, PH7529, PH7527, PH15527, PH14361, Portable RO Unit M# WRO-300 S#3797 303. Option Year 3 : October 1, 2012 through September 30, 2013 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $________ PH7818, PH7832, PH7830, PH7824, PH7825, PH7822, PH7821, PH7819, PH7817, PH7507, PH7511, PH7512, PH7528, PH7529, PH7527, PH15527, PH14361, Portable RO Unit M# WRO-300 S#3797 403. Option Year 4 : October 1, 2013 through September 30, 2014 DESCRIPTIONQTY UNIT UNIT TOTAL PRICE PRICE Serial Numbers: 12 mo $_______ $________ PH7818, PH7832, PH7830, PH7824, PH7825, PH7822, PH7821, PH7819, PH7817, PH7507, PH7511, PH7512, PH7528, PH7529, PH7527, PH15527, PH14361, Portable RO Unit M# WRO-300 S#3797 New York Campus, NY Harbor Aggregate Total Price Base plus 4 Option Years $________ WORK SPECIFICATIONS: 1.Work to be performed, which is not covered under this contract, must be preapproved by the biomedical engineer and/or designee and a purchase order issued for the work to be performed. Failure to obtain prior authorization will result in non-payment of charges incurred. 2.Payments are made in Net 30 days in arrears. Submit invoices to: FMS-VA-1-(Location Number), P.O. BOX 149971, AUSTIN, TX 78714. 3.Payments will not be made for parts and or services that are requested by anyone other than the biomedical engineer and/or designee or for incomplete or incorrect invoices. 4.Servicing the equipment consists of but is not limited to troubleshooting, replacement of worn or defective parts, calibration/adjustment, cleaning and lubricating. 5.Preventive maintenance includes, but is not limited to cleaning, calibrating, adjusting, and replacement of worn or defective parts, verification of manufacturers' operational characteristics and specifications and lubrication. 6.It is the intention that all equipment repairs and or PMI will be performed in accordance with manufacturers' guidelines will-result in the equipment operating according to manufacturer's specification and will be done in accordance with industry standard practices. GENERAL REOUIREMENTS: 1.Requests for technical telephone support will be responded to within two (2) hours. Vendor will be on site to begin repairs within eight (8) business hours of initiation of service call by the Medical Center. Repairs will be completed and unit returned fully to manufacturer specifications within sixteen (16) business hours of initiation of service call. 2.Major assemblies* replaced will be guaranteed against defects and/or failure for a period of one (1) year from date of installation. All other components** will be guaranteed for a period of ninety (90) days. HOURS OF COVERAGE: 1. All work performed under this contract will be during the hours of 8:00 AM to 4:30 PM and the days of Monday through Friday. Exclusions: Weekends and Federal Holidays listed below: New Year's Day Martin Luther King's Birthday Presidents Day Memorial Day Independence DayLabor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day 2.Overtime will only be paid for emergencies and pre-approved situations, by the Biomedical Engineering and or designee. 3.Emergency service will be provided at all items in accordance with the above. PRE-BID INSPECTION VISITS: 1. Prospective bidders are urged and expected to inspect the premises where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Failure to do so will not relieve the bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the government. Appointments can be arranged through the contracting officer. PREVENTIVE MAINTENANCE INSPECTIONS: 1. There will be PMIs based upon manufacture's specification during the contract year. PARTS: 1. All parts will be provided and replaced as necessary at no additional charge. Only new parts will be used routinely. Usage of refurbished will be subject to the approval of the Biomedical Engineer and/or designee. DOCUMENTATION: 1.The service representative is required to leave a service record at the time the work is completed prior to leaving the premises with any available Biomedical Shop personnel obtaining a signature. The report will contain at least the following information: a brief description of the purpose of the call; work performed; parts used and time spent for labor and travel. 2. After hour's signatures of service records are permissible with a copy being left with the clinician, additionally under these circumstances it is vendor's responsibility to mail copy of-service record to Biomedical Engineering so that it arrives within two (2) working days. 3.Vendor service representatives must report to Biomedical to sign in upon arrival and sign out upon leaving. 4.If the work is not completed, prior to leaving the premises, a service report will be left, as per the above procedures, indicating the equipment status. 5.NO PAYMENTS WILL BE MADE if the above procedures are not complied with. SPECIAL REOUIREMENTS: 1.The Contractor must supply themselves with their own maintenance/repair manuals along with any other diagnostic software required to properly maintain the equipments as described herein. 2.Service representatives are required to supply the Medical Center with Material Safety Data Sheets (MSDS's) on any chemicals that are brought in to the Medical Center prior to usage. The MSDS's are to be given to the Safety Officer. A set of MSDS's must also remain at the site where the chemical is used. 3.Vendors must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10. 4.Vendors must comply with all VA policies and regulations. VENDOR WILL ADVISE AS TO OUALIFICATIONS: 1. The bidder shall be able to show evidence of reliability, ability and experience by furnishing a list of personnel who will perform under the contract along with documentation of competency (manufacturer Certification, length and type of experience). Names and addresses of other concerns and/or government agencies for which comparable services are/were rendered shall be available upon request. The ability to meet the requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the validity of the bidder. *Assemblies constitute a grouping of components i.e.; printed circuit boards, and/or electronic/mechanical devices, which perform a sub-function within a system, but are not necessarily, stand alone in operation. **Components are defined as; printed circuit boards, motors, relays, keypads, etc. BROOKLYN CAMPUS SPECIFICS Preventative Maintenance: PM inspections as per manufacturer's recommendation (every 4000 hours or every 12 months, whichever comes first). PM Service will be mutually scheduled in advance. It is the contractor's responsibility to schedule preventative maintenance as listed. Upon completion of PM, the units must be clearly labeled with a sticker stating the date the last PM was completed and the due date of the next PM, as well as name of technician that performed said PM. Hours of Coverage: Service will be performed from 7:00am-7:00pm Monday-Friday. Emergency repair service to be included at no additional cost including labor, travel, expenses and all replacement parts (except disposables) within 48 hours. All service engineers must be OEM trained and have two years experience servicing phoenix machines. Documentation requirements: At the completion of each service call/PM, the contractor will provide a written service report to Biomedical Engineering. This report will clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s) a description of the work performed and a list of any parts replaced. The contractor has the option of leaving the service report with biomedical engineering, Bldg #4 after servicing equipment or of sending the service report with the invoice. Leaving service reports with a person in the vicinity may be performed in addition to the previously stated requirement, but is not to be used as a substitution. Certification of invoices is clearly dependent upon receipt of service reports as proof of services rendered. Payment may be delayed if proper documentation is not provided. NEW YORK CAMPUS SPECIFICS FULL SERVICE CONTRACT INCLUDED PARTS AND LABOR SERVICE TO INCLUDE PREVENTIVE MAINTENANCE INSPECTIONS AS PER MANUFACTURERS RECOMMENDATION - EVERY 4000 HOURS OR EVERY 12 MONTHS, WHICH EVER COMES FIRST. SERVICE WILL BE PERFORMED MONDAY-FRIDAY FROM 7AM-7PM. EMERGENCY SERVICE VISITS AND REPAIR SERVICES WILL (WITHIN 48 HOURS, MONDAY THROUGH FRIDAY, 7 AM TO 7 PM, EXCEPT HOLIDAYS) INCLUDE LABOR, TRAVEL, EXPENSES AND ALL REPLACEMENT PARTS (EXCEPT DISPOSABLES). ALL SERVICE ENGINEERS MUST BE OEM TRAINED AND HAVE TWO YEARS EXPERIENCE SERVICING PHOENIX MACHINES. VENDOR MUST PROVIDE SERVICE REPORTS TO BIOMEDICAL ENGINEERING AFTER EACH SERVICE CALL AND PROVIDE COPIES OF PREVENTIVE MAINTENANCE INSPECTION SHEETS.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA-243-09-RQ-0450/listing.html)
- Place of Performance
- Address: VA New Jersey Healthcare System;East Orange Campus;385 Tremont Ave;East orange, NJ
- Zip Code: 07018-1023
- Zip Code: 07018-1023
- Record
- SN01965894-W 20090924/090923002455-b6474b672587896ccd0c4bc8240e4da6 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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