MODIFICATION
G -- Sports Officiating Contract
- Notice Date
- 9/16/2009
- Notice Type
- Modification/Amendment
- NAICS
- 711219
— Other Spectator Sports
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 52 CONS - Spangdahlem, Spangdahlem AB, Unit 3910 Bldg 128, Spangdahlem AB, Germany, 09126-3910, United States
- ZIP Code
- 09126-3910
- Solicitation Number
- F3W3509240A001
- Archive Date
- 10/6/2009
- Point of Contact
- Anja Weber-Sabo, Phone: (49) 6565 61 9232, Elisabeth Garza, Phone: 011-49-6565619232
- E-Mail Address
-
anja.weber-sabo@spangdahlem.af.mil, elizabeth.garza@spangdahlem.af.mil
(anja.weber-sabo@spangdahlem.af.mil, elizabeth.garza@spangdahlem.af.mil)
- Small Business Set-Aside
- N/A
- Description
- (i) This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes (oral quotes will not be accepted) on RFQ reference number F3W3509240A001. The resulting award will be a firm-fixed price contract; the award will be made based on best value to the Government. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36 (iv) The Contractor will be required to provide the following services IAW the Statement of Work for the Season 2009/2010: Performance Period 30 Sep 2009 - 29 Sep 2010 CLIN 0001 Sports Officials, score keepers & timers for Intramural Basketball, 4 Officials (2 referees, 1 score keeper, 1 timer) - 150 games CLIN 0002 Sports Officials & score keepers for Intramural Softball, 2 Officials (1 umpire, 1 score keeper) - 175 games CLIN 0003 Sports Officials for Intramural Flag Football, 3 Officials (1 head referee, 1 linesman, 1 back judge) - 140 games CLIN 0004 Sports Officials & score keepers for Intramural Volleyball, 2 Officials (1 official, 1 score keeper) - 69 games CLIN 0005 Sports Officials for Indoor Soccer, 1 Official - 100 games CLIN 0006 Officials Clinic - 5 Each It is intended to have one option year included in the resulting contract: First Option Period 30 September 2010 - 29 September 2011 *************************************************************************** This is an End-of-Year requirement. Funds are currently not available!! This solicitation may not result in an award pending availability of funds by 30 September 2009! *************************************************************************** (v) The following clauses and provisions apply to this solicitation and are included by reference: 52.204-7 Central Contractor Registration (Apr 2008) 52.212-1 Instructions to Offeror - Commercial Items (Jun 2008) 52.212-4 Contract Terms and Conditions - Commercial Items (Mar 2009) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Apr 2009) (DEVIATION) 52.215-5 Facsimile Proposals (Oct 1997) 52.217-5 Evaluation of Options (Jul 1990) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb2000) 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct2003) 52.232-18 Availability of Funds (Apr 1984) 52.233-3 Protest After Award (Aug 1996) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 252.204-7004 Alternate A - Central Contractor Registration (Sep 2007) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 2009)(DEVIATION) 252.222-7002 Compliance with Local Labor Laws 252.225-7041 Correspondence in English (Jun 1997) 252.225-7042 Authorization to Perform (Apr 2003) 252.229-7001 Tax Exemptions (Germany) - Alt I (Jun 1997) 19% Mehrwertsteuer Germany 252.229-7002 Customs Exemptions (Germany) (Jun 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Mar2008) 252.232-7008 Assignment of Claims (Overseas) (Jun 1997) 252.233-7001 Choice of Law (Overseas) (Jun 1997) 5352.242-9000 Contractor Access to Air Force Installation (Aug 2007) The full text of the FAR, DFARS, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil (vi) Quotes are due to this office no later than 10:00am Western Europe Standard Time, 21 SEPTEMBER 2009. Quotes can be faxed to the following number, (+49)-6565-619106 or sent via e-mail to anja.weber-sabo@spangdahlem.af.mil. All quotes must include the following information: Company's complete mailing and remittance address, CAGE Code, Dun & Bradstreet number (DUNS), and Taxpayer ID number (if a US vendor). Quotes must be valid for a period of no less than 30 days. Primary point of contact: ANJA WEBER-SABO, Contract Specialist, TEL: (+49)-6565-619514 FAX: (+49)-6565-619106 or email: anja.weber-sabo@spangdahlem.af.mil Secondary Point of contact: ELISABETH GARZA-BISDORF, Contracting Officer, TEL: (+49)-6565-619548 FAX: (+49)-6565-619106 or email: elizabeth.garza@spangdahlem.af.mil ************************************************************************ STATEMENT OF WORK OFFICIALS, SCORE KEEPERS & TIMERS FOR SPORTS PROGRAMS at Spangdahlem AB, Germany 2010 GENERAL Provide officials, score keepers & timers for the Sports Program in accordance with the following specifications: Contractor shall furnish Sports Association Certified Officials (paragraph 3) for each scheduled sport to include intramural games & tournaments. Sports to be officiated are basketball, softball, football, volleyball & soccer. CONTRACTOR SERVICES Contractor shall furnish Sport Certified officials (paragraph4) for each scheduled intramural sports. Sports to be officiated are: basketball, softball, football, volleyball and soccer. Officials are required to enforce all pertinent rules, local by-laws and safety requirements, with no deviations. These rules/By-laws are established for each officiated sport conducted, along with current Officials Association Rules established for each particular sport. 3. Official Association Rules are located in the following: Amateur Softball Association National Collegiate Athletic Association United States Volleyball Association NRSA Flag Football Rules CONTRACTOR RESPONSIBILITIES 4. The contractor provides all personnel transportation, equipment, uniforms, tools, materials, supervision and other items necessary to perform intramural, and extramural sports officiating services as defined in this SOW.. 5. Officials shall meet with the Fitness & Sports Director at least two (2) weeks prior to the start of the scheduled sports to go over the specific rules & local by-laws governing the particular sports. A copy of the local by-laws will be provided to the contractor at the meeting. 6. Officials shall be in the proper location a minimum of 15 minutes prior to the scheduled game time & ready to officiate. 7. Officials shall wear required uniforms & have proper equipment in accordance with the rules governing the sport in which they are officiating. 8. Officials shall comply with the Air Force Safety regulations while officiating at Spangdahlem Air Base. 9. The contractor shall supply the Contracting Officer a list of all officials and their qualifications within (30) days after the contract is awarded. The Contracting Officer may reject any official deemed not qualified. All rejections, changes, or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. 10.Officials for outdoors sports shall have the sole responsibility for insuring outdoor lights are turned off and press boxes are properly secured prior to leaving the field of play. 11. The contractor or his designated representative shall coordinate, setup, & run officials clinics no later than a week prior to the start of each sport. Scorekeepers and timers will be included in these clinics. 12. If less than the full amount of officials required for a competition shows, the game or match may be postponed and played at a later date with no charge to the Government. 13. The contractor shall supply the Fitness & Sports Center with a complete roster of officials and score keepers names, duty phones, and home phone numbers; prior to the start of each sport session. 14. The contractor shall provide the Fitness & Sports Center with a monthly schedule for officials and score keepers by the 1st of each month. 15. The athletic director reserves the right to critique each official and score keeper for performance. 16. When passes are required for non-government officials, the contractor provides appropriate point of contact poc's names, passport, and social security numbers no less than five days prior to the scheduled event so authorizations can be obtained. 17. The contractor provides a contract manager (commissioner) who is responsible for the performance of work. The fitness center will be notified immediately of any POC changes. The name of this person and an alternate will be designated in writing to the contracting office prior to the start of performance. The contractor is not allowed to participate as a player, coach, team manager, etc., in the sport they are officiating. Contractor evaluates officials during the season and provides training before each sport begins. If any deficiencies are noted, the contractor takes immediate action to correct the situation. 18. The contractor ensures all game results are provided to the intramural program director's office by 0800 the first duty day after contests. This includes providing scorebooks or score sheets with information recorded on the documents for the record keeping purposes. 19. The contractor must notify the fitness center by 1200 hours if for unforeseen reason the officials will not show up for scheduled games. If the contractor fails to notify the Fitness center they will be charged monetary penalties equal to that days officials/scorekeepers pay. 20. Contractor and Head official for each sport must be in attendance for all Pre-season coaches and Rules meeting. RESPONSIBILITIES OF THE GOVERNMENT 1. The Fitness & Sports Center shall provide all equipment and supplies necessary for team to play each sport (balls, flags, score books, etc.) 2. Appropriate playing fields; the maintenance, repair and care of fields for facilities for competitions, meetings and clinics shall be provided by the Fitness and Sports Center. 3. The Fitness and Sports Center shall provide the contractor with a schedule of games at least one (1) week in advanced of scheduled events. Tournament dates shall be coordinated with the officials as far in advance as possible, but no later than two (2) days before the tournament. This schedule shall be subject to change by the government due to inclement weather, acts of God, or military related problems and commitments. This schedule shall include all pertinent information necessary. 4. The Fitness Center shall inform officials of any modifications to the rules/bylaws at least 24 hours in advance. 5. Officials will be paid for the 1st postponed/cancelled game of the day only, provided they are at the game site15 minutes prior to scheduled start time and no prior notice was given. 6. Officials will not be paid for postponed/cancelled games if Contractor is notified prior to 1500 of the day that the competition by the fitness center. 7. If a game or portion of a game must be replayed due to a valid protest on a rule misinterpretation, the officials will not be paid for that game.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/USAFE/52DCS/F3W3509240A001/listing.html)
- Place of Performance
- Address: Spangdahlem Air Base, Germany, Spangdahlem, Germany
- Record
- SN01958569-W 20090918/090917002409-591d3321cf30cbe7808957f2e7952e0d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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