SOLICITATION NOTICE
X -- Rental Space - HIring Fair for the RAT Board
- Notice Date
- 9/14/2009
- Notice Type
- Presolicitation
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- Office of Personnel Management, Center for Contracting, Facilities & Administrative Services, Contracting, 1900 E Street, N.W., Room 1342, Washington, District of Columbia, 20415-7710, United States
- ZIP Code
- 20415-7710
- Solicitation Number
- OPM_PMF2009_space_RATBoard
- Archive Date
- 10/6/2009
- Point of Contact
- Jean C Speed, Phone: (303) 671-1021, Rob Timmins, Phone: 202-606-2674
- E-Mail Address
-
jean.speed@opm.gov, rob.timmins@opm.gov
(jean.speed@opm.gov, rob.timmins@opm.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- The U.S. Office of Personnel Management’s (OPM) Presidential Management Fellows (PMF) Program has the following requirements for obtaining a venue to conduct a Hiring Fair on behalf of the Recovery Accountability and Transparency Board. I. EVENT DESCRIPTION A. The Recovery Act Hiring Fair is for applicants applying for jobs funded by the Recovery Act at participating Federal Agencies. The event is strictly by invitation only and is not open to the public. Color-coded event identification will be required for this event and a registration counter will be utilized to check in attendees. The Hiring Fair presently consists of 2-days: Day 1 will consist of exhibit hall set-up (via a decorator services contractor providing pipe and drape, drayage, and signage), and Day 2 will consist of the hiring fair for exhibitors to represent their agencies and conduct interviews, and also consists of break-down\move-out. B. These events must transpire over a 2-day period during the last week of October 2009. The preferred workdays are either Monday-Tuesday or Tuesday-Wednesday. C. Venue must be METRO accessible and provide common amenities found at like venues (e.g., restrooms, access to restaurants, business center, etc.). II. ATTENDEES A. The approximate number of attendees is 2,000. The breakdown follows: 1.1,000 invited applicants 2.20 PMF Program Staff and Event Staff 3.980 representatives from participating Federal Agencies III. FACILITY A. The conference space needed is identified in the sections below. The PMF Program requirements for the location of the event consist of the following: 1. Must be located within the immediate Washington, DC, metropolitan area (preferably in Washington, DC); 2. Must be Metro accessible; 3. Must be prepared to provide loading docks for exhibit set-up and deliveries; 4. Must provide a business center that offers copying, internet access, and basic desktop applications for attendees to use at their expense; 5. Must accommodate minimum square footage identified below for each section; and, 6. Must be able to provide services on-site (e.g., audio/visual, catering, electrical, and security needs (if applicable)) as identified below for each section. IV. EXHIBIT HALL A. The exhibit hall must be a minimum of a combined square footage of 95,000 feet for this event. The exhibit hall is divided into two sections: Section 1 consists of 100 exhibitor booths, divided into rows with section breaks, and storage area behind them; and Section 2 consists of 200 interview booths, divided into rows with section breaks, and no storage area behind them. Skirted tables are to be provided on the exhibit floor for attendees to rest and prepare for interviews. Both sections are built in the same area. B. The exhibit floor is to also provide for the following: a Showcase Management Office to serve as a command center for the event and must have the ability to make public announcements within the exhibit hall, electrical outlets for laptops/printers, phone lines to make/receive phone calls and faxes, skirted tables for work surfaces and meetings, and a coat rack to store staff belongings; an event Help Desk at the main entrance which is typically several skirted tables in a square formation; several school-size bulletin boards to post messages; event badge drop-off boxes; access to public restrooms; and a First Aid room to house a contracted Registered Nurse during event hours, if required by facility. Exhibit hall to be minimally accessible by PMF Program event staff from 6:00 am to 7:00 pm each day. V. REGISTRATION A. A registration counter consisting of approximately 6-8 skirted tables outside the exhibit hall or elsewhere on the facility for attendees to register and obtain color-coded event identification and/or event materials. Registration will be staffed and open throughout the event. VI. COAT CHECK A. Facility to provide a staffed coat check at the hours identified on the event agenda. The PMF Program Office will cover hourly expenses to house and staff a coat check, but would prefer the costs to be absorbed by the facility collecting a minimal charge, per item, from attendees. Coat check would need to accommodate attendees needing to check in coats, umbrellas, and/or luggage. Items left after hours or at the conclusion of the event are to be handed over to PMF Program Office staff via the Showcase Management Office or the Event Manager. Neither the facility nor the PMF Program Office will be held liable for any belongings. Coat Check should be prepared for any inclement weather conditions. VII. MISCELLANEOUS A.We request a minimum of 2 parking spaces within the facility for event staff for both days of the event. B.All rooms should be accessible by event staff from 6:00 am to 7:00 pm daily during the event. C.We will prepare all signage to be used for both events. D.All times identified are Eastern Time. VIII. CONTACTS A. The Event Manager for this event will be: Rob TimminsEmail: Rob.Timmins@opm.gov Event ManagerDirect: 202-606-2674 U.S. Office of Personnel ManagementFax:202-606-3040 Presidential Management Fellows ProgramCell:202-497-9167 1900 E Street, NW, Room 1425 Washington, DC 20415 B. The Contracting Officer (purchasing agent) for these events will be: Ms. Jean SpeedEmail: Jean.Speed@opm.gov Contracting OfficerDirect: 303-671-1021 Fax: 303-671-1018 IX. CONTRACT AWARD A. The OPM Contracting Officer, based on the recommendation from the PMF Program Office, will select the contractor (event venue). X. COSTS AND DEADLINES A. The price quote for leasing space to cover these events should be a fixed rate amount. If additional supplementary costs are involved with the lease agreement, please itemize in your price quote. B. Payment to contractor will be made via a government purchase card (e.g., Visa or MasterCard) by the Contracting Officer upon final deposit, invoice, and/or quote, as stipulated in the contractor’s terms. C. The contractor shall perform assigned tasks in accordance with requirements for deliverables and time schedules as defined herein and identified in the event agenda. D. Work on all orders shall begin when authorized by the OPM Contracting Officer or the designated Contracting Officer’s Technical Representative (COTR). E. The deadline for submitting price quotes/proposal is identified in the request for quote. F. As mandated by the Office of Management and Budget, all contractors must have a Dunn and Bradstreet (DUNS) number and be registered with the Central Contractor Registration (CCR) database. To obtain a free DUNS number, you can call 1-866-705-5711 or go to www.dnb.com and register online (this process may take up to 14 business days). To register in the CCR, go to www.ccr.gov. If you have questions or experience difficulty, please call the CCR Assistant Number at 1-888-227-2423. NOTE: You are required to update/renew your information on an annual basis. Registration with CCR must be valid and cover the full performance period (at a minimum, coverage must be through October 2009). 1.If you already have a DUNS number, please provide the 9-digit number in your quote. XI. QUESTIONS A. Questions regarding this request should be directed to the Event Manager identified in “Section X. Contacts” above. The preferred method of communications is via email.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/OPM/OCAS/CD/OPM_PMF2009_space_RATBoard/listing.html)
- Place of Performance
- Address: 3151 South Vaughn Way, #300, Aurora, Colorado, 80014, United States
- Zip Code: 80014
- Zip Code: 80014
- Record
- SN01954239-W 20090916/090915001702-8b7b24cec345bb9359d377650f8eedf5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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