SOLICITATION NOTICE
X -- National Institutes of Health Acquisition Management Symposium - Informational Package
- Notice Date
- 9/14/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892
- ZIP Code
- 20892
- Solicitation Number
- RFQNIHSYN2010
- Archive Date
- 10/9/2009
- Point of Contact
- Idella S Simpson, Phone: 301-435-8781, Jasmine D Snoddy, Phone: 301 594 1571
- E-Mail Address
-
simpsoi@nida.nih.gov, snoddyj@mail.nih.gov
(simpsoi@nida.nih.gov, snoddyj@mail.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Please complete the informational chart and attach to your proposal. This notice is a combined synopsis/solicitation to procure commercial items prepared in accordance with the format of Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be used. The procurement is being issued as a Request for Quotation. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. The North American Industry Classification System (NAICS) for this procurement is 721110 and the size standard is $6.5 million. National Institutes of Health Acquisition Management Symposium 2010 Description: The NIH has a requirement for conference services for the Acquisition Symposium for NIH acquisition staff in 2010, which will require conference facilities, audiovisual support, sleeping accommodations, parking, food services and other related services. In addition, it requires administrative, audiovisual i.e. copier, fax machine, lavaliere, podium with microphone and other business related items. These services are required for a two and one half day symposium to be held during a period in late October 2010 or November 2010 (the actual dates are contingent upon availability and costs); and one day for set up for "15" people, preferably on the day to precede the conference. The proposed dates should not include weekends or weeks that include Federal Holidays during the Symposium. We anticipate a total of 350 federal professionals requiring 350 single occupancy overnight accommodations for 2 nights. Location Site: Must be more than 50 miles from Bethesda, MD, but less than 120 miles for the same point. Conference and Hotel Facilities: Meeting space requirements include a main hall with seating for 350, and 6-8 break-out rooms with classroom style seating for 50 people each. MANDATORY REQUIREMENTS: The hotel must (1) be compliant with the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et seq, (Public Law 101-391) and hold a FEMA certification number; and (2) be compliant with the Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq. (ADA). All responsive hotels may submit a quote that will be considered by the NIH. Federal Emergency Management Agency (FEMA) Certification. Provide the hotel's FEMA certification number. The FEMA number can be verified at www.usfa.fema.gov/hotel/index.cfm. General Requirements: a. Published Prices Provide the hotel's published banquet menus and prices which shall include, but not be limited to, breakfasts, lunches, dinners, morning and afternoon breaks, and receptions. Provide the published costs associated with use of audiovisual equipment list and prices and provide the published business center services list and prices. Provide the labor rate for delivery, setup, test, and dismantle of equipment. b. Contract Administrator and Alternate - Provide the name and title of the hotel representatives who are designated to be the contract administrator and alternate contract administrator. c. List of References - Provide three (3) references that have utilized your services during the past two years. It is important that the references had requirements similar to NIH's requirement (e.g. used multiple meeting rooms on multiple days, blocked and used guest rooms, utilized other hotel services). For each reference provide a point of contact, telephone number and brief description of their requirement. Offeror Representations and Certifications - Commercial Item. Provide a completed copy of the representations and certifications found in provision Far 52.212-3, Offeror Representations and Certifications - Commercial Item. The below information is requested but may be provided on the hotels format: Dates Available 1st Option Rooms Available 1st Option Block Check in/ out times Corresponding Days of the Week Schedule of Events (Name of Breakout Room Schedule of Events (Dates Corresponding with the rooms) Proposed Menu Day 1 Proposed Menu Day 2 Proposed Menu Day 3 Dates Available 2nd Option Rooms Available 2nd Option Block Check in/out times Corresponding Days of the Week Schedule of Events (Name of Breakout Room Schedule of Events (Dates Corresponding with the rooms) Proposed Menu Day 1 Proposed Menu Day 2 Proposed Menu Day 3 Proposed Cost Room Single Occupancy x 15 (day 0) Room Single Occupancy x 350 (day 1) Room Single Occupancy x 350 (day 2) Breakfast x 350 (day 1) Break 1 x 350 (day 1) Lunch x 350 (day 1) Break 2 x 350(day 1) Dinner x 350 (day 1) Breakfast x 350 (day 2) Break 1 x 350 (day 2) Lunch x 350 (day 2) Break 2 x 350(day 2) Dinner x 350 (day 2) Breakfast x 350 (day 1) Break 1 x 350 (day 1) Lunch x 350 (day 1) Site Visit of Offeror's Facility The Government reserves the right to request a site visit to the proposed facility available. The purpose of the site visit is to support the information the offeror submits in its proposal. The site visit will not be separately evaluated. FAR provisions and clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors- Commercial Items and FAR 52.212-2, Evaluation of Commercial Items. Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Condition Commercial Items, applies to this acquisition. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The quotations are due September 24, 2009 and may be submitted hard copy or electronically (simpsoi@mail.nih.gov) to Idella Simpson, Contract Specialist, 31 Center Drive, Room 1B59, Bethesda, Maryland 20892.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-2/RFQNIHSYN2010/listing.html)
- Place of Performance
- Address: Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN01953731-W 20090916/090915000902-c546122d358156fbababb7e121d3e218 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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