SOLICITATION NOTICE
J -- Biannual Onsite Cleaning of Sterilizer Chambers for Three (3) Steam Sterilizers Steris 3053 Autoclave 24x36x60.
- Notice Date
- 9/12/2009
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- N00259 NAVAL MEDICAL CENTER MATERIAL MANAGEMENT 34800 Bob Wilson Drive, Suite # 8 San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0025909T0566
- Point of Contact
- Melissa Brito (619) 532-6457
- Small Business Set-Aside
- N/A
- Description
- The proposed contract action is for commercial item, which the Naval Medical Center San Diego intends to solicit this requirement as 100% small business set-aside under the authority of Far 13.003(b)(1). This is a combined synopsis/ solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-09-T-0566 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 812119; Size: 500. All interested bidders shall submit quotations electronically by email to melissa.brito@med.navy.mil or by facsimile at 619-532-5596, attention Melissa Brito. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 18 September 2009, 07:00AM Pacific Daylight Time to be considered responsive. CLIN 0001 Biannual Onsite Cleaning of Sterilizer Chamber for Three (3) Steam Sterilizers Steris 3053 Autoclave 24x36x60. See Statement of Work below.POP: 10/01/09 through 09/30/2010 QTY 6 Cleanings $______ PER Cleaning CLIN 1001 Option Year One: Biannual Onsite Cleaning of Sterilizer Chamber for Three (3) Steam Sterilizers Steris 3053 Autoclave 24x36x60. See Statement of Work below.POP: 10/01/10 through 09/30/2011 QTY 6 Cleanings $______ PER Cleaning CLIN 2002 Option Year Two: Biannual Onsite Cleaning of Sterilizer Chamber for Three (3) Steam Sterilizers Steris 3053 Autoclave 24x36x60. See Statement of Work below.POP: 10/01/11 through 09/30/2012 QTY 6 Cleanings $______ PER Cleaning CLIN 3003 Option Year Three: Biannual Onsite Cleaning of Sterilizer Chamber for Three (3) Steam Sterilizers Steris 3053 Autoclave 24x36x60. See Statement of Work below.POP: 10/01/12 through 09/30/2013 QTY 6 Cleanings $______ PER Cleaning CLIN 4004 Option Year Four: Biannual Onsite Cleaning of Sterilizer Chamber for Three (3) Steam Sterilizers Steris 3053 Autoclave 24x36x60. See Statement of Work below.POP: 10/01/13 through 09/30/2014 QTY 6 Cleanings $______ PER Cleaning Contractor must be registered to the Central Contractor Registration (CCR) prior to award. The website address for CCR registration is www.ccr.gov Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, when submitting a proposal. The website address is www.acquisition.gov SERVICE ADDRESS: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA, 92134.The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-35. This acquisition incorporates the following FAR clauses: 52.204-7 Central Contractor Registration (APR 2008)52.212-1 Instruction to Offerors-Commercial Item (APR 2008) 52.212-3 Offeror Representations and Certification--Commercial Items (MAY 2008) 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2007)52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAR 2007)52.217-5 Evaluation of Options (JUL 1990)52.217-8 Option to Extend Services (NOV 1999)52.217-9 Option to Extend the Term of the Contract (MAR 2000)52.219-6 Notice of Total Small Business Set-Aside (JUN 2003)52.222-3 Convict Labor (JUN 2007) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2006) 52.222-21 Prohibition Of Segregated Facilities (FEB 1999)52.222-26 Equal Opportunity (MAR 2002)52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) 52.222-36 Affirmative Action For Workers With Disabilities (JUN 1998) 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006)52.222-50 Combating Trafficking in Persons (APR 2006) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006)52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (OCT 2003)52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (APR 2007) 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (MAR 2007) 52.212-2, Evaluation - Commercial Items (JAN 1999), the following factors shall be used to evaluate offers: 1) Technical capability, 2) Price. All responsible sources may submit a quote which shall be considered.52.217-8 Option to Extend Services (NOV 1999)52-217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-18 Availability of Funds (APR 1984)Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offer. In lieu of submitting the full text of those provisions, the offeror may identify the provisions by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the text of a solicitation provision may be accessed electronically at these addresses:www.acquisition.govwww.acq.osd.mil 52.252-2 Clauses Incorporated By Reference (FEB 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:www.acquisition.govwww.acq.osd.mil All responsible sources may submit a quotation which shall be considered by the agency. STATEMENT OF WORKMEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTION GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. The vendor shall provide all services, materials and equipment necessary for the repair/preventive maintenance of the three (3) Steris Model 3053 series Prevac Sterilizer located in the Sterile Processing Department Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. "Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity. NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: A. Perform service repair/preventive maintenance to industry standards. B. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification. The highest standard of professional capability and electrical/mechanica1 workmanship is to be maintained throughout the life of this contract. C. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. D. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. E. Contractor shall perform all scheduled preventive maintenance as agreed upon during initial Contact with the Contract Administrator. NMCSD REPAIR REQUIREMENTS: A. NMCSD Biomedical Engineering will provide the initial assessment. B. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary.C. Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction. D. Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices. E. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes. F. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. G. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. H. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices. TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses. RESPONSE TIME: Contractor shall use commercially reasonable efforts to: A. Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD.B. Provide on-site support within 24 hours of notification by NMCSD personnel. TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof. LIABILITY: Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within (1) day. COMPENSATION: LABOR: All compensation for labor 7:30am - 5:00pm Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services becomes necessary to be performed beyond 5:00pm, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer. CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Medical Repair Branch for Visitor Badges during the hours of 7:30am - 5:00pm, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: Contractor, at Check-In shall pick-up a Government Field Report (Form NMCSD 6700/83)(7-05). Upon completing performance of work and prior to checking-out, Contractor, shall furnish a completed Government Field Service Report (NMCSD 6700/83) to the Duty Staff or:Ann SessionContract AdministratorNaval Medical Center, San DiegoBiomedical Engineering BranchBuilding 1, Ground Floor, Room GD-18H1Phone: (619) 532-5191Fax: (619) 532-8013E-mail: ca@med.navy.mil The contractor, or his representative, shall complete the Government Field Service Report (NMCSD 6700/83) to include the following: Contractor Name, Technician's Printed Name and Telephone Number, SignatureDate and Time of ArrivalECN (Equipment Code Number) and Serial NumberTime expended repairing/servicing; Labor Hours, Rate, and MaterialsSummary of work performed and accepted by end-user(Government Representative's Printed Name and Signature) COMPLETED FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICE PREVENTIVE MAINTENANCE AND REPAIR SERVICESSCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One) __ ____One (1) time per fiscal year_________________________________ __ X___Two (2) times per fiscal year _______________ ________________ _______Four (4) times per fiscal year________/________/________/________ REPAIR: (Check One) ___ ___Monday - Friday, 0800-1700 hrs. __ ____Seven (7) days per week, 24-hour coverage CONTRACTOR POINT OF CONTACT (POC): ___________________________________ (Contractor/Dispatcher/Customer Service) TELEPHONE: __________________________FAX : ______________________________ E-MAIL: __________________________________________________________________ -END STATEMENT OF WORK-
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