SOLICITATION NOTICE
G -- Group Exercise Contract
- Notice Date
- 9/11/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 713940
— Fitness and Recreational Sports Centers
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 52 CONS - Spangdahlem, Spangdahlem AB, Unit 3910 Bldg 128, Spangdahlem AB, Germany, 09126-3910, United States
- ZIP Code
- 09126-3910
- Solicitation Number
- F3W3509167A002
- Archive Date
- 10/3/2009
- Point of Contact
- Anja Weber-Sabo, Phone: (49) 6565 61 9232, Elisabeth Garza, Phone: 011-49-6565619232
- E-Mail Address
-
anja.weber-sabo@spangdahlem.af.mil, elizabeth.garza@spangdahlem.af.mil
(anja.weber-sabo@spangdahlem.af.mil, elizabeth.garza@spangdahlem.af.mil)
- Small Business Set-Aside
- N/A
- Description
- (i) This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes (oral quotes will not be accepted) on RFQ reference number F3W3509167A002. The resulting award will be a firm-fixed price contract; the award will be made based on best value to the Government. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36 (iv) The Contractor will be required to provide the following services IAW the Statement of Work: CLIN 0001 Aerobic Instruction Classes - 400 Each CLIN 0002 Indoor Cycling Classes - 100 Each Performance Period 30 Sep 2009 - 29 Sep 2010 It is intended to have one option year included in the resulting contract: First Option Period 30 September 2010 - 29 September 2011 *************************************************************************** This is an End-of-Year requirement. Funds are currently not available!! This solicitation may not result in an award pending availability of funds by 30 September 2009! *************************************************************************** (v) The following clauses and provisions apply to this solicitation and are included by reference: 52.204-7 Central Contractor Registration (Apr 2008) 52.212-1 Instructions to Offeror - Commercial Items (Jun 2008) 52.212-4 Contract Terms and Conditions - Commercial Items (Mar 2009) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Apr 2009) (DEVIATION) 52.215-5 Facsimile Proposals (Oct 1997) 52.217-5 Evaluation of Options (Jul 1990) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb2000) 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct2003) 52.233-3 Protest After Award (Aug 1996) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 252.204-7004 Alternate A - Central Contractor Registration (Sep 2007) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 2009)(DEVIATION) 252.222-7002 Compliance with Local Labor Laws 252.225-7041 Correspondence in English (Jun 1997) 252.225-7042 Authorization to Perform (Apr 2003) 252.229-7001 Tax Exemptions (Germany) - Alt I (Jun 1997) 19% Mehrwertsteuer Germany 252.229-7002 Customs Exemptions (Germany) (Jun 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Mar2008) 252.232-7008 Assignment of Claims (Overseas) (Jun 1997) 252.233-7001 Choice of Law (Overseas) (Jun 1997) 5352.242-9000 Contractor Access to Air Force Installation (Aug 2007) The full text of the FAR, DFARS, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil (vi) Quotes are due to this office no later than 10:00am Western Europe Standard Time, 18 SEPTEMBER 2009. Quotes can be faxed to the following number, (+49)-6565-619106 or sent via e-mail to anja.weber-sabo@spangdahlem.af.mil. All quotes must include the following information: Company's complete mailing and remittance address, CAGE Code, Dun & Bradstreet number (DUNS), and Taxpayer ID number (if a US vendor). Quotes must be valid for a period of no less than 30 days. Primary point of contact: ANJA WEBER-SABO, Contract Specialist, TEL: (+49)-6565-619514 FAX: (+49)-6565-619106 or email: anja.weber-sabo@spangdahlem.af.mil Secondary Point of contact: ELISABETH GARZA-BISDORF, Contracting Officer, TEL: (+49)-6565-619548 FAX: (+49)-6565-619106 or email: elizabeth.garza@spangdahlem.af.mil ************************************************************************ STATEMENT OF WORK (SOW) For Group Exercise Contract FY2010 C.1 GENERAL C.1.1 SCOPE OF WORK The Skelton Memorial Fitness Center will determine the amount of classes being held per week. The number of classes will range from a minimum of 5 classes to a maximum of 15 classes per week. All classes should be provided at the Skelton Memorial Fitness Center (Bldg. 152), Spangdahlem Air Base and at the Ed O'Connor Conditioning center (Bldg. 2013), Eifel West. Classes will be provided Monday - Saturday. Class times may vary at the discretion of the fitness center director. Class sizes are limited to, Spangdahlem - 30 students, Eifel West - 50 students per class. Classes will not be held on U.S. holidays but will operate during normal hours of operation on German holidays, down days, and family days. The contractor provides all personnel, transportation, music, microphones, uniforms, tools, materials, supervision and other items necessary to perform aerobic classes as defined in the SOW. The fitness improvement programs are the responsibility of the fitness center and target those who do not meet Air Force fitness, strength, and/or weight/body fat standards. These individuals have priority for space in Fitness Improvement Program (FIP) classes. The fitness center must offer the appropriate number of FIP classes per week, as part of or in addition to the required core aerobics classes, as needed to fulfill the requirement. Schedules must accommodate day, swing, and midnight shift personnel. Recommendations for FIPs include, but are not limited to, monitored walking/jogging groups, aerobics classes, circuit training, or a combination of these. Use only APF's to support installation FIP's. Coordination with the HAWC FPM is recommended for the development of program structure. Consider using FIPs during non-peak hours. C.1.1.2 Classes should provide aerobic, strength, and flexibility conditioning appropriate for fitness development. Careful consideration should be given to providing classes meeting these requirements. Examples are hi/lo impact, cardio-kick boxing, spinning, circuit training, abs class, and group strength training. C.1.1.3 All group exercise instructors will be trained be nationally recognized certifying organizations meeting the following standards. C.1.1.3.1 National accreditation through an outside agency which assures the certifying organization has a standard by which exams are developed and monitored, and have current standards of practice within the discipline. Contractor and all his/her instructors must provide and maintain proof of certification to the fitness center director prior to employment for either Red Cross Cardiopulmonary Resuscitation (CPR) or American Heart Association Basic Life Support (BLS). Instructors with expired certifications will not be allowed to instruct classes until they have been re-certified. C.1.1.3.2 Professional, qualified staff C.1.1.3.3 Requirement for Continuing Education Credits C.1.1.3.4 Organizational exercise journal/publication to enhance training C.1.1.4 ACSM, American Council on Exercise (ACE), and the Aerobics and Fitness Association of America (AFAA) currently meet these standards. Other nationally recognized certifying organizations may apply to HQ AFSVS/SVPAF for equivalent recognition. C1.1.5 Fitness Center/Contractor or designated representative may postpone/cancel a class due to base mission commitments, deployments, emergencies, qualified instructor shortage, illness and base closures. The fitness center must be notified in advance when this occurs. C.1.1.6 CLINICS/CERTIFICATION CLASSES/CONTINUING EDUCATION CREDITS Contractor may be required to furnish a qualified individual to certify and/or provided continuing education classes. The government will establish dates, provide a facility and notify all attendees regarding the clinics. The contractor shall be notified in writing not later than 15 days prior to the start date of a clinic. C.1.1.7 Special Events/Sports Day Contractor will be required to provide instructors for fitness center special/wing events at the request of the fitness center. Some events include but are not limited to Sports Day and May Fitness Month C.1.1.8 Make Up Classes When classes are postponed/cancelled the fitness center will determine if classes need to be rescheduled. C.1.2 CONTRACTOR'S RESPONSIBILITIES C.1.2.1 The contractor must provide the number and type of instructors for each aerobics class as specified in the contract. The contractor will provide the fitness center with a list of his instructors and update the list weekly. C.1.2.2 The contractor secures instructors who are certified and registered by the appropriate fitness associations. They must show proof of certification/registration for the aerobic classes being conducted at the fitness center. Provides certification clinics/training classes for instructors and fitness center staff members from a qualified source; other local associations or appropriate stateside fitness associations. C.1.2.3. The contractor ensures assigned instructors arrive at site of the class at least 15 minutes prior to the start of aerobics class and 30 minutes prior to start of special events. All employees must perform duties professionally. C.1.2.4 When passes are required for non-government officials, the contractor provides the appropriate point of contact (POC) names, passport, and social security numbers no less than five days prior to the scheduled event so authorizations can be obtained. C.1.2.5 The contractor provides a contract manager (assistant) who is responsible for the performance of work. The fitness center will be notified immediately of any POC changes. The name of this person and an alternate will be designated in writing to the contracting office prior to the start of performance. Contractor evaluates instructors during the year and provides training/feedback on performance when needed. If any deficiencies are noted, the contractor takes immediate action to correct them. The contractor and his/her personnel must be able to read, write and speak English at a good a proficiency level. The contractor must ensure military members on any mandatory fitness programs have priority access to group class instruction over space available patrons when class is not designated as a FIP class. All customers must be treated with courtesy and respect. C.1.2.6 The contractor provides uniforms, shoes, and the appropriate fitness association guidebooks for events/classes. C.1.2.7 The contractor ensures incidents are reported verbally to the Fitness Director, or his or her designated representative by 1200 and a written report by 1600 the first duty day following the incident. C.1.2.8 The contractor inspects the fitness area ensuring it is properly prepared (from a safety position) and all potential safety hazards were removed prior to any use of the fitness area. The contractor will turn on/off room lights, fans, electronic equipment, and transformers. C.1.2.9 The contractor inspects all members participating in fitness activities to ensure they wear only fitness attire. Contractor is responsible for the safety of all customers and employees. C.1.2.10 The contractor ensures all required paperwork is provided to the program director's office by 0800 the first duty day after classes are completed. This includes providing attendance sheets with proper information recorded on the documents for the record keeping purposes. Ensure all participants' sign in with name, rank, squadron, and duty phone for each class. C1.2.11 Provide fitness center with any suggested modifications to certification changes. Provide inputs to schedules and special events to the fitness staff/program director when necessary. C.1.2.12 The contractor must notify the fitness center by 0730 hours if for unforeseen reason the instructors will not show up for scheduled classes. If the contractor fails to notify the Fitness center they will be charged monetary penalties equal to that days instructors pay. C.1.2.13 The contractor will provide the fitness center with his/her home phone, duty phone, cell phone, fax number, and email address. Provide an alternate point of contact (project manager) who can make decisions on the aerobics contract in his/her absence and provide there contact phone numbers/email address information. Updates will be made the next duty day if there is a change. C.1.3 GOVERNMENT RESPONSIBILITIES C.1.3.1 The fitness center director will provide contractor with class schedule three days prior to the end of the last schedule. Assist contractor when base passes for all non-government officials are necessary. C.1.3.2 Provide locker room and shower facilities for aerobic instructors (daily use lockers are available). Provide the contractor with access to aerobic/spinning rooms for practice sessions. Ensure all equipment provided to contractor is in working condition prior to aerobics classes/special events. C.1.3. 3 Inform instructors of any modifications to aerobics programs/special events 24 hours in advance. C.1.3.4 The government notifies the contractor as soon as possible when schedule changes occur--if notification is not received by the contractor by 1200 due to the fault of the government on the day of the cancelled or postponed event, the contractor is paid 100 percent of unit price for classes. C.1.3.5 Provide the schedule of the aerobic/enhanced fitness programs/fitness improvement programs. Provide equipment/supplies and any other tools needed for instructors to teach scheduled classes. C.1.3.6. Provide the use of copier, DSN/commercial line, fax machine, and place to post officials clinics, supplies and other information needed by contractor for administrative purposes. C.1.3.7 When base emergencies, mission commitments, deployments, and base closures happen the contractor will be paid for all games scheduled that day. The fitness center will give the contractor 48 hours notice when events will resume again. C.1.3.8 Help market the aerobics program through services marketing office, base newspaper, AFN TV/radio, and by other sources available to the fitness center. C.1.3.9 Invite contractor/project manager/representative to attend the monthly/quarterly fitness and sports/HAWC council meetings as a nonvoting member. C.1.3.10 Reimburse contractor for conducting clinics/special events for fitness center staff members and GSU's. Provide contractor with room/area and equipment necessary to conduct fitness clinics when available in the fitness center. C.1.4 PENALTIES. Charge the contractor monetary penalties when instructors do not show up for scheduled classes/special events. Contractor will be penalized officials/scorekeepers pay for each game officials/scorekeeper are a no shows. C.1.5 ACCESS TO FACILITIES. The POC ensures all assigned instructors have access to all facilities at scheduled events. C.1.6 CERTIFICATION OF SERIVCES. The POC certifies that the number of instructors and the dates performed are correct.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/USAFE/52DCS/F3W3509167A002/listing.html)
- Place of Performance
- Address: Spangdahlem Air Base, Germany, Spangdahlem, Germany
- Record
- SN01952286-W 20090913/090912003114-3a9fc8d4852fd3e52e4711036b5fd610 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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