SOLICITATION NOTICE
X -- Conference and resort location in Summit County or Vail, CO.
- Notice Date
- 8/17/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, Army Contracting Agency, North Region, ACA, Fort Carson, ACA, Fort Carson, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
- ZIP Code
- 80913-5198
- Solicitation Number
- W911RZ-09-T-0333
- Response Due
- 8/20/2009
- Archive Date
- 10/19/2009
- Point of Contact
- franklinaw, 719-526-0813<br />
- E-Mail Address
-
ACA, Fort Carson
(amy.w.franklin@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation Number W911RZ-09-T-0333. Fort Carson intends to award a Firm-Fixed-Price Contract for conference services at a mountain ski resort location in Summit County or Vail, CO. The North American Industrial Classification System (NAICS) code for this procurement is 721110. This solicitation will end on 20 August 2009, 10:00 a.m. Mountain Time. The Contractor shall propose the following Contract Line Item Numbers (CLINS): Total lodging costs shall be all inclusive of any resort fees, parking charges, etc. The numbers of adults and children identified below are for estimating purposes only and are maximum numbers. The contractor shall only bill for the final number of attendees that will be reported no later than 24 August 2009. 0001 Total Lodging _________ 0002 Total Food and Beverage Charges _________ 0003 Total Childcare Charges __________ CLIN 0004 Total Conference Room and Audio Visual___________ Total: __________ STATEMENT OF WORK 1. SCOPE OF WORK. The period of performance for this retreat is 4-6 September 2009. The maximum number of attendees is 60 adults and 75 children. The contractor is responsible for providing all necessary materials to assist in the performance of the conference to include room set-up, room tear down, and audio visual hook ups. Services to be provided shall include: a. An off-site location that is located within Summit County or Vail, CO. Location shall be able to accommodate all requirements in the Statement of Work on site. b. 30 lodging rooms with private bathroom and television set. The room shall have double sized beds or larger for the adults and beds for the children. c. A conference meeting room large enough to accommodate 60 people set up theater style with 8-10 top round tables for couples to sit at during the training sessions. Training sessions will be conducted on Friday, 4 September, 1900-2030 hrs, Saturday, 5 September, at 0830-1130 hrs, Sunday, 6 September, at 0830-1030 hrs. d. Audio / visual equipment package to include a Proxima projector and projection screen that is large enough for everyone in the room to view comfortably. The projection system shall be able to adapt to a computer for projecting information to be viewed by all attendees. The audio system shall have the capability of projecting sound from computer files. There shall be one microphone at the podium, one wireless remote microphone, and one lapel microphone for the speakers. e. A podium in conference room for speakers. f. Two extra tables in conference room for training materials and projection equipment. g. Water, coffee, and beverage service during the training sessions. h. A breakfast buffet meal that is served to all participants one hour prior to the first session on Saturday and Sunday. Buffet shall include at a minimum: eggs, bacon or sausage or ham, pancakes or waffles, juice, water and coffee. i. A light lunch served immediately after the final training session on Saturday and Sunday. Buffet lunch shall include at a minimum: soup, salad, sandwiches, soda, water and iced tea. j. A buffet style dinner meal served in the evening hours on Friday and Saturday nights. Buffet shall include at a minimum: choice of two entrees, choice of two sides, salad, bread item, soda, iced tea and water. k. On-site child-care service. There shall be one conference room located in close proximity to the meeting room for child care services. Childcare shall be provided by certified child care providers. Childcare times shall take place during meeting times. The contractor shall provide games and activities for the children as well as a television and DVD player with movies for the children. The movies shall be pre-approved by the Chaplain before they are shown to the children. The childrens ages are as follows: AGENumber of Children 0-320 4-620 7-920 10+15 The following provisions and clauses will be in the contract and may be viewed at http://farsite.hill.af.mil/. Provisions: 52.212-1 (Instructions to Offerors- Commercial Items), 52.212-2 (Evaluation Commercial Items), 52.212-3 (Offeror Representations and Certifications Commercial Items) Clauses: 52.204-7 (Central Contractor Registration), 52.212-4 (Contract Terms and Conditions Commercial Items), 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items), 52.219-28 (Small Business Representation), 52.222-3 (Convict Labor), 52.222-21 (Prohibition of segregated facilities), 52.222-26 (Equal Opportunity), 52.222-35 (Equal Opportunity for Special Disabled Veterans), 52.222-36 (Affirmative Action for Workers with Disabilities), 52.222-37 (Employment Reports on Special Disabled Veterans), 52.222-50 (Combat Trafficking in Persons), 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration), 52.252-2 (Clauses Incorporated by Reference), 252.212-7001 (Contract Terms and Conditions required to implement statues or executive orders), 252.225-7001 (Buy American Act and Balance of Payments), 252.232-7003 (Electronic Submission of Payment Requests) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose technically acceptable offer conforming to the solicitation is the lowest price. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All responses must be received by 10:00 a.m. Mountain Time on 20 August 2009. Quotes received after this time will not be considered. Quotes can be faxed to (719) 526-5333 attn: Amy Franklin, or e-mailed to amy.w.franklin@us.army.mil. An official authorized to bind your company shall sign the quote. The childcare plan and food and beverage menus shall be included in your quote. Questions concerning this solicitation should be addressed to Amy Franklin, Contracting Officer, and e-mailed to amy.w.franklin@us.army.mil, all questions or inquires must be submitted in writing prior to 12:00 p.m. Mountain Time, 19 August 2009.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DABJ/DABJ13/W911RZ-09-T-0333/listing.html)
- Place of Performance
- Address: ACA, Fort Carson Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO<br />
- Zip Code: 80913-5198<br />
- Zip Code: 80913-5198<br />
- Record
- SN01913718-W 20090819/090817235935-63e1976a3ccbb1b08dc12302a2e4ad31 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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