PRESOL | T | Video Production Army Theater Pieces and Newburgh Theater

FBO DAILY ISSUE OF AUGUST 07, 2009 FBO #2813
SOLICITATION NOTICE

T -- Video Production Army Theater Pieces and Newburgh Theater

Notice Date: 8/5/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 512110 — Motion Picture and Video Production
Contracting Office: Department of the Army, Defense Contracting Command-Washington, USAVIC/Production Acquisition Division, USAVIC/Production Acquisition Division, Attn: JDHQS-AV-W, 601 North Fairfax Street, Room 334, Alexandria, VA 22314-2007
ZIP Code: 22314-2007
Solicitation Number: W912JY09T0003
Response Due: 8/19/2009
Archive Date: 10/18/2009
Point of Contact: Karen Langdon, (703) 428-1121<br />
E-Mail Address: USAVIC/Production Acquisition Division
(karen.langdon@pad.army.mil)
Small Business Set-Aside: Total Small Business
Description: VIDEO PRODUCTION FOR ARMY THEATER PIECES AND NEWBURGH THEATER 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603 using the simplified acquisition procedures that are authorized under the test program at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and a written RFQ will not be issued. Solicitation No. W912JY-09-T-0003 is being issued as a Request for Quotations (RFQ) with the intent to award one purchase order using the streamlined evaluation procedures under FAR 12.602, 13.100, and 13.5. 2. The solicitation consists of this general description and attachments #1 Statement of Work, #2 Army Theater Specification Treatment, #3 Newburgh Specification Treatment, #4 Video Sample Information Sheet, # 5 Project Proposal Budget Forms Army Theater, and #6 Project Proposal Budget Form - Newburgh. The purpose of this RFQ is to request quotations from interested contractors for master scripts and videotape productions for the National Museum of the United States Army. The NMUSA will be the premier military museum of the U.S. Army and the capstone of the Army Museum System. The vision and mission of the NMUSA is to educate, excite, inspire and entertain visitors of all ages on the history and culture of the U.S. Army. The NMUSA will be a new building housing world class exhibits that use interactive features and multimedia presentation to tell the story of the Army and the soldier. The Museum will preserve, study, and interpret Army material culture; educate Army personnel in the history, traditions, and accomplishments of their profession; provide a research and development base for new military equipment; and train Army museum personnel. The NMUSA building and campus will be constructed in phases and will initially consist of a 155,000 gross square foot facility that houses approximately 50,000 net square feet of exhibit galleries including a theatre. Throughout the exhibition spaces, there will be video and interactive media pieces. Scheduled opening for NMUSA is June 2013. The contractor selected to produce this requirement will be required to coordinate activities through the contracting officers representative/Production Acquisition Division Project Officer, with the facility construction contractor, exhibit designer, and audiovisual equipment integrators. 3. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-35. This procurement is 100% set-aside for small businesses. 4. The NAICS Code for this procurement is 512110 with a size standard of $29.5M. The U.S. Army Multimedia and Visual Information Directorate, Production Acquisition Division (PAD) has identified the Project Proposal Budget Forms at attachment numbers 5 and 6 for detailed cost information and the following contract line item numbers (CLINS) for prospective contractors to indicate their total prices: CLIN 0001 Quantity: 1 Price: Description of Supplies/Services: Videotape Production in Accordance with the Statement of Work for PIN 711981, entitled, Army Theater Piece. CLIN 0002 Quantity: 1 Price: Description of Supplies/Services: Videotape Production in Accordance with the Statement of Work for PIN 712019 entitled, Newburgh Theater. 5. The Contractor shall assign and provide a point of contact to serve as the principal liaison between the Production Acquisition Divisions contracting officer or the contracting officers representative (COR) and the contractor. The assigned point of contact must be knowledgeable in all facets of the contractors video production operations and have authority in writing to act on behalf of the contractor. The point of contact shall be on call and able to travel when necessary for contract performance. 6. The contractor shall supervise and direct the work, using skilled labor and proper equipment for all tasks. Safety of the contractors employee and equipment is the responsibility of the contractor. Additionally, the contractor shall pay for all materials, personnel, state and federal taxes, and fees necessary to perform under the terms of this contract. 7. The Contractor must be duly licensed to perform the work in accordance with applicable federal, state, or local statutory and regulatory requirements. The Contractor shall determine what permits are necessary and obtain those permits required to complete the work at its own cost. Copies of all permits shall be submitted to the COR within 24 hours of issuance of the purchase order. The Contractor shall be responsible for correcting, at its own expense any violations of federal, state, or local laws or regulations resulting from the actions of the contractor or his subcontractors, including, but not limited to, violations related to environmental, safety, or occupational health requirements. 8. The cost for all labor, equipment, taxes, fees, and all material disposals will be included in the unit price quoted. The COR will verify all invoices for payment consistent with the contract price for the respective contract line item numbers. The number of CLINs may vary by mutual agreement throughout the period of performance with or without affecting the total contract price. Although a firm-fixed price contract is contemplated, individual CLINs may be written as not-to-exceed amounts and subject to redistribution of funds within CLINS by mutual agreement. 9. Separate payment will not be made for providing and maintaining an effective Quality Control Program, and all costs associated therewith shall be included in the applicable unit price contained in the quotation. After a purchase order has been issued, the contractor shall attend a pre-work conference with the COR. The purpose of this meeting is to discuss work hours, schedule, safety, scope of work, and to review other contract requirements. 10. FAR Provision 52.212-1 (Instructions to Offerors--Commercial Items) applies to this acquisition. Award may be made solely upon the written information that is submitted without conducting negotiations with any of the contractors. However, should negotiations be necessary, they will take place for all contractors whose quotations fall in the competitive range. Award will be based on best value using the following evaluation criteria from the tailored version of 52.212-2. The relative weight of these criteria need not be disclosed for simplified acquisition procedures under FAR 12.602 and 13.106: ADDENDUM TO FAR CLAUSE 52.212-1, ADDITIONAL INSTRUCTIONS TO OFFERORS A. BASIS FOR AWARD (1). General. The Government intends to evaluate proposals and award a contract without discussions. Therefore, contractors are cautioned that their initial quotation should contain the best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The failure of an offerors proposal to meet any given requirement of the RFQ may result in the entire proposal being found to be unacceptable and thus eliminated from the competition. The Government reserves the right to award multiple contracts for this contract requirement. The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: {Technical Capability, Past Performance, and Price}. Offerors are cautioned that the award may not necessarily be made to the lowest cost offered. B. FACTORS AND SUB-FACTORS TO BE EVALUATED (1.) FACTOR I TECHNICAL CAPABILITY - The video production samples will be evaluated in relation to each subfactor. a.Ability to recreate historical events with large cast and crew b.Concept Execution c.Original Photography & Production Elements d.On/Off Camera Talent e.Post Production (2.) FACTOR II PAST PERFORMANCE. a. Meeting technical requirements b. Schedule performance (on time or late delivery) c. Modification of original schedules and reasons for any changes d. Controlling contract cost e. Managing the contracted effort (cooperation with customer, subcontractor) (3.) FACTOR III PRICE. ADDENDUM TO FAR CLAUSE 52.212-1, ADDITIONAL INSTRUCTIONS TO OFFERORS 11. Content Of Proposals A. General Offerors are required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the offeror to perform the requirements. The quotation must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the offerors approach, expertise, experience and capabilities as required by the solicitation. All quotations must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements. In including material in the quotation, the prospective contractor is advised that quality of information is more important than quantity. Statements that the prospective contractor understands, can, or will comply with the specification/statement of work, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate and may render a rating of unsatisfactory. Contractors are expected to comply with all requirements of the RFQ. The Government advises contractors that taking exception or deviating from any term or condition of the RFQ may make a quotation unacceptable and contractor ineligible for award, unless the RFQ expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFQ that is not expressly authorized to be a deficiency, as defined in FAR 15.001. 12. Proposal Format A. Quotations must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1 inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Three (3) sample video productions shall be submitted on a single DVD, and be clearly labeled with the contractors name. Submission of the sample video productions on any other format or on multiple discs will not be evaluated. The sample DVDs will not be returned to the offeror. B. The contractor will provide one complete copy of the quotation to the Contracting Officer as electronic files fully compatible with Microsoft Office 2003 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The offeror will ensure that the price volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the contractors name. If a discrepancy exists between the original paper copy of the quotation and the disk copy, the paper copy will take precedence. 13. Proposal Content and Volumes A. Each volume of the proposal shall be submitted as an original and copies as specified in the table below. Volumes of the original quotation on the must arranged by section 14.2 (Proposal Submission. Page limit/time limit for each volume, if any, is also as specified in the table below. Pages and sample video length beyond a specified maximum limit, if any, will not be reviewed as part of the evaluation. VOLUME NUMBERVOLUME TITLE PAGE LENGTH LIMITCOPIES REQUIRED 1Executive Summary 3 pages1 Original/ 4 Copies 2Technical a.Sample Video Productions10 Minutes1 Original/ 4 Copies b.Statement of Work Compliance 5 pages1 Original/ 4 Copies 3.Past PerformanceNo Page Limit1 Original/ 4 Copies 4. PriceNo Page Limit1 Original/ 4 Copies Each volume must contain the following information: Cover and title page Contractors name, address and point of contact RFQ number Volume number Table of Contents 14. Proposal Submission A. Package(s) should reference the RFQ number and should be stamped or marked For Official Use Only and Source Selection Information See FAR 2.101 and 3.104. However, it is requested that Volume 3, Past Performance Information, be submitted one week prior to the submission date/time specified in the Synopsis/Solicitation. Quotations shall be submitted via United States Postal Service or through a commercial carrier to the address provided below. Quotations are not to be submitted by facsimile or electronically via email. Army Multimedia & Visual Information Directorate/ Production Acquisition Division Attn: Ms. Karen Langdon 601 North Fairfax St., Ste 334 Alexandria VA 22314-2007 Note: Extended delays may be experienced when submissions are made via the United State Postal Service due to screening requirements. Quotations deliveried after the due date and time listed below will not be accepted 15. Specific Instructions A. Volume 1 Executive Summary Note: This volume shall not contain any reference to cost or price aspects of the quotation. The purpose of the Executive Summary is to provide the evaluators with an overview of the Offerors quotation and strategy. The Contractor shall include the following in this volume: i.A concise abstract of the contractors strategy for each of the evaluation criteria contained in the solicitation. ii.Signed Representations, Certification and Acknowledgements or On-Line Representations and Certifications Application (ORCA) reference iii.Affirmation of no Exceptions, Deviations or Waivers B. Volume 2 Technical (1) Video Production Samples: The offeror shall submit three (3) sample video productions that used the same or similar production phases and values identified in the Statement of Work & Specifications. Samples shall be as follows: i.Productions must have been created within the past three years. ii.The total cumulative runtime of all samples must not exceed ten minutes. Productions may be telescoped in order to meet the ten minute limit. However, the samples may only include complete programs. Compilations highlight reels, spot reels and other collections of incomplete or shorter productions edited together will not be evaluated and may make an offer unacceptable and offeror ineligible for award. iii.Contractors shall complete an informational sheet for each sample program (see attachment 4). Contractor shall also submit a statement that describes the level of responsibility/involvement for each phase of the program (creative development/scripting, production, post-production). Failure to provide this statement or a completed informational sheet for each product sample may make an offer unacceptable and offeror ineligible for award. (2) Technical Approach: The contractor shall submit a narrative about his planned performance methodology for completion of video production requirements described in the Statement of Work & Specification. The offeror shall identify resources necessary to accomplish scripting, production, editing and distribution requirements specified in the Statement of Work & Specifications, identify offerors in-house and contracted out efforts. Note: Milestones for deliverables will be negotiated during the scripting phase of the production. C. Volume 3 Past Performance (1) Contractors shall identify contracts whose performance is within the past three years of this proposal submission and contains efforts similar to those efforts (e.g., tasks, contract type, contract dollar value, etc.) required by this solicitation. Include contract numbers, dollar amounts, date of completion of projects and a contact person with current telephone number. Offerors shall provide a brief description of performance in delivering quality productions in each of the following areas: i.Conforming to specifications and standards of good workmanship ii.Maintaining program execution within cost iii.Adherence to contract schedules iv.Ability to resolve technical problems quickly and effectively v.Business-like concern for the interest of its customers vi.Quality of product delivered (2) The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the Contractor. The burden of providing thorough and complete past performance information remains with the Contractor. The Government may use past performance information obtained from sources other than those identified by the contractor. D. Volume 4- Price Proposal (1) Volume Content: (a) This volume shall contain the information requested below and shall include a completed copy of the Project Proposal Budget Forms at attachment # 5 & 6 of the solicitation. Total amounts for the different Productions shall be inserted into Section B, Schedule of Supplies/Services with the Contract Line Item (CLIN) Unit Prices, Unit of Issue and total amounts. The completed Project Proposal Budget Forms at attachments # 5 & 6 shall be provided separately in one (1) digital data copy in MS Office 2003 Excel format on CD-ROM media. Spreadsheets shall not be protected. (b) All price and price supporting information shall be contained in the Project Proposal Budget Forms at attachments # 5 & 6 and Section B Schedule of Supplies/Services of the RFQ. No price or pricing information shall be included in any other technical volume including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal. (c) Offerors must also answer the following question in sufficient detail and clarity: Financial Capability Does your firm have the financial capability to withstand a negative cash flow of $112,000.00 per month? 16. Ground Rules and Assumptions: A. As this is a competitive acquisition with adequate price competition anticipated, the price documentation requested is not considered cost or pricing data and shall not be certified in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Contracting Officer may require the submission of information other than cost or pricing data from the offeror that is adequate to determine a fair and reasonable price pursuant to FAR Part 15. B. The costs of general purpose items required to conduct normal business operations will not be considered allowable as other direct charges in the performance of this contract. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges, modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies. C. The contractor shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price estimates. Any apparent imbalances in the pricing, high or low proposed prices as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc. D. Travel Costs: The Government will reimburse the contractor for allowable travel costs incurred by the contractor in performance of the contract in accordance with FAR Subpart 31.2, not to exceed the amounts specified for applicable line items in each order issued under resulting contract. Travel required for tasks assigned under this contract shall be governed in accordance with: Federal Travel Regulations, prescribed by the General Services Administration for travel in the conterminous 48 United States, (FTR); Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, The commonwealth of Puerto Rico, and territories and possessions of the Untied States (hereinafter JTR): and Standardized Regulations (Government Civilians, Foreign Areas), section 925, Maximum Travel Per Diem allowances for Foreign Areas, prescribed by the Department of State, for travel in areas not covered in the FTR or JTR (hereinafter the SR). All travel must be approved by the contracting officer. 17. Price Information: A. The offeror must propose one fully burdened daily rate per labor and equipment category by completing the Project Proposal Budget Forms at attachments # 5 & 6 and Section B Schedule of Supplies/Services of the RFQ. If equipment price is included in the daily labor rate (e.g., camera package with camera operator, etc.) the offeror will indicate as such. Proposals must be submitted for the total maximum days by labor and equipment category as shown in the Project Proposal Budget Forms at attachments # 5 & 6 and Section B Schedule of Supplies/Services of the RFQ. B. Reasonableness and Consistency between the Technical and Price Volumes. Demonstrate that the unit prices and the total evaluated price are reasonable and commensurate with the work required by the solicitation and the technical and management approaches identified in the technical volume of the proposal. Refer to specific sections in the technical volume as needed to illustrate the consistency between the Price and Technical Volumes. Any inconsistency between promised performance and price should be explained in the price proposal as well as any appearance of unbalanced pricing. 18. Prospective contractors must include with their quotations the completed provision at FAR 52.212-3 (Offeror Representations and Certifications-Commercial Items). The following clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses can be accessed electronically at: http://www.farsite.hill.af.mil or http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html: FAR 52.212-4 (Contract Terms and Conditions--Commercial Items); FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items) and the following clauses cited within that clause: FAR 52.203-6 (Restrictions on Subcontractor Sales to the Government) with Alt I; FAR 52.219-6 (Notice of Total Small Business Set-aside); FAR 52.219-8 (Utilization of Small Business Concerns); FAR 52-219-14 (Limitations on Subcontracting); FAR 52.219-28 (Post Award Small Business Program Representation); FAR 52.222-3 (Convict Labor); FAR 52.222-19 (Child Labor); FAR 52.222-21 (Prohibition of Segregated Facilities); FAR 52.222-26 (Equal Opportunity); FAR 52.222-35 (Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans); FAR 52.222-36 (Affirmative Action for Workers with Disabilities); FAR 52.222-37 (Employment Reports on Disabled Veterans); FAR 52.222-39 (Notification of Employee Rights Concerning Payment of Union Dues or Fees); FAR 52.222-41 (Service Contract Act of 1965); FAR 52.222-42 (Statement of Equivalent Rates for Federal Hires); and FAR 52.232-33 (Payment by Electronic Funds Transfer--Central Contractor Registration). DFARS 252.204-7001 (Central Contractor Registration); DFARS 252.209-7001 (Disclosure of Ownership or Control by the Government of a Terrorist Country); DFARS 252.212-7001 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items) with the following added clauses: FAR 52.203-3 (Gratuities); DFARS 252.203-7000 (Requirements Relating to Compensation of Former DoD Officials); DFARS 252.225-7028 (Exclusionary Policies and Practices of Foreign Governments); DFARS 252.226-7001 (Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns); DFARS 252.227-7015 (Technical DataCommercial Items); DFARS 252.227-7020 (Rights In Data-Special Works); DFARS 252.227-7021 (Rights In DataExisting Works);DFARS 252.227-7037 (Validation of Restrictive Markings on Technical Data); DFARS 252.232-7010 (Levies on Contract Payments); and DFARS 252.243-7002 (Requests for Equitable Adjustments). 19. Quotations are due on 19 August 2009 not later than 3:00 p.m. in the following manner: a. The quotation with all attachments cannot be e-mailed, please mail it to Ms. Karen Langdon attention at 601 North Fairfax Street, Room 334, Alexandria, VA 22314-2007. 20. There will be no pre-proposal conference.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DSS-W/DASW02/W912JY09T0003/listing.html)
Place of Performance: Address: USAVIC/Production Acquisition Division Attn: JDHQS-AV-W, 601 North Fairfax Street, Room 334 Alexandria VA<br />; Zip Code: 22314-2007<br />
Record: SN01900796-W 20090807/090806002000-6024153fdf69dbd0e94d8c0fbaeb2904 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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T -- Video Production Army Theater Pieces and Newburgh Theater