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R -- PSC - Financial Management Advisor INL/RM/AIJS, Washington, DC

Notice Date
Notice Type
Sources Sought
541990 — All Other Professional, Scientific, and Technical Services
Contracting Office
U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs, INL RM MS, 2430 E Street, N.W., South Building, SA-4 Navy Hill, Washington, District of Columbia, 20520
ZIP Code
Solicitation Number
Archive Date
Point of Contact
Larry S. Parr, Phone: 202-776-8761, Mary Pat Hayes-Crow, Fax: 202-776-8761
E-Mail Address
ParrLS@state.gov, hayes-crowmp2@state.gov
(ParrLS@state.gov, hayes-crowmp2@state.gov)
Small Business Set-Aside
You have received this "Personal Services Contractor (PSC)" solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC you may contact the DOS Official named in the cover letter of this solicitation. The number of pages contained in this electronic copy may not exactly correspond to the hard paper copy, although generally all the information is contained herein. The Department is not responsible for any data/text that may not be received when retrieving this document electronically. If the recipient does not notify the contact person that they have obtained this document then any amendments to the document may not be available to the recipients. Amendments to solicitation documents generally contain information critical to the submission of an application. Financial Management Analyst INL/RM/AIJS, Washington, DC ISSUANCE DATE: 07/30/2009 CLOSING DATE: 08/10/2009 SOLICITATION NUMBER: PSC-09-056 (INL) Gentlemen/Ladies: SUBJECT: Solicitation for Personal Services Contractor (PSC), Department of State, Bureau for International Narcotics and Law Enforcement Affairs. The United States Government, represented by the Department of State, is seeking proposals (Standard Form 171's or OF 612’s) from U.S. citizens interested in providing the PSC services described in the attached. APPLICATION: Along with the SF171 or OF 612, applicants shall provide a resume and three written reference letters including contact information. Applicants are also requested to provide their full mailing address (fax, telephone and/or e-mail where applicable). Submissions shall be in accordance with the attached information at the place and time specified. All applications shall be submitted by e-mail (primary) or facsimile (secondary) and sent via mail only if they cannot be sent electronically. Please reference the number of this solicitation when sending your application. Any questions may be directed to Larry S. Parr, Senior Advisor, INL/RM/MS, DOS, who may be reached at FAX No. (202) 776-8686 or E-Mail at parrls@state.gov. If sent via FedEx(only) courier to: Larry S. Parr, INL/RM/MS, Navy Hill, SA-4 South Department of State 2430 E. Street, NW Washington, D.C. 20520 ADDITIONALLY, late applications shall not be accepted, unless there was a mishandling once received in DOS. Applicants should retain for their records copies of all enclosures that accompany their proposals. Sincerely, Mary Pat Hayes-Crow, Contracting Officer 1. SOLICITATION NUMBER: PSC-09-056 (INL) 2. ISSUANCE DATE: 07/30/2009 3. CLOSING DATE: 08/10/2009 4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: MIDNIGHT Eastern local time 5. POSITION TITLE: Financial Management Analyst, Washington, DC 5. MARKET VALUE: $86,927 - $113,007 6. PERIOD OF PERFORMANCE: September 2009 - September 2010 (extendable) 7. PLACE OF PERFORMANCE: DOS/INL/RM/AIJS, Washington, DC 8. JOB DESCRIPTION: See below I. STATEMENT OF DUTIES 1. GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR •This position is located in the Bureau for International Narcotics and Law Enforcement Affairs, Office of Resource Management, Afghanistan, Iraq and Jordan Support Division (INL/RM/AIJS). •The incumbent works with the Division’s senior project managers, contract specialists, and cost/price analysts, as well as with program officers throughout the Bureau, to maintain an up-to-date accounting of both actual and proposed expenditures for Bureau programs/projects. •The incumbent’s focus will include, but not be restricted to, developing and implementing internal financial controls relating to budget execution and the disbursement and accounting of funds for INL’s present and future post conflict multi-billion dollar programs in civilian police training and elsewhere as assigned. •The position is under the supervision of the Chief of the Afghanistan, Iraq and Jordan Support Division. 2.Duties and Responsibilities •Provides financial guidance to project managers and other division employees in program countries. Provides advice and assistance to other staff members, as appropriate and senior managers on financial management and financial or contract processing problems or issues. Develops and/or modifies methods and techniques, as required, to resolve accounting or auditing problems and explains such changes to all staff members, and overseas posts when appropriate, to ensure their awareness of and familiarity with such procedures. •Works closely with the Division Chief and other senior staff to develop and implement comprehensive financial standard operating procedures, as well as oversight guidelines for all overseas operations required by the Bureau’s programs managed and/or monitored by the division. •In conjunction with Division Chief, formulates and/or implements policies for the accounting of post-conflict funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and recommendations to the Assistant Secretary on how best to account for post-conflict program fund usage). In response to new program responsibilities or unique circumstances, initiates methods to ensure proper funding for critical elements of the new program’s budget, such as development of a comprehensive initial budget for the newly established functions both in the domestic and overseas arena. •Implements subsidiary accounting and reporting information as needed to enable management to provide close and timely oversight of INL’s post-conflict programs, including review of LOA and IA financial terms prior to finalization and follow-up on existing LOA and IA financial clauses. Participates in decision-making sessions, advising Division staff on regulatory requirements, financial policies, the interpretation of data, and program improvements through analysis of program operations, financial management reviews, monthly reports, and systems edits. •Conducts financial and property management internal control reviews on all post-conflict program funds monitored or managed by the division. Performs improper payment reviews. Completes reviews to ensure that Department of State and INL Bureau standards are met. Plans, develops, and coordinates financial management improvements necessary to comply with legislation and regulations as appropriate. •Works closely with the Division Chief and senior staff to forecast workload and operational requirements for use in preparing budget estimates, both developmental and execution. Participates in the development of guidance and instructions for the project teams temporarily working abroad, e.g. Afghanistan, Iraq, Jordan, Dubai, and elsewhere as assigned, on the development and justification of their budget estimates, and reviews final budget submissions to ensure they are in accordance with approved programs and policies. •Reviews and/or helps draft justifications for program increases or changes in the budget submissions, particularly those requiring contract actions. Works closely with Division Chief, Controller and other staff to determine priority resource needs and, advises them with respect to the adequacy of justifications for funding requests. •Provides the full range of budget oversight, planning and other services for multiple and complex foreign assistance funds that are international in scope and subject to intensive scrutiny from both the public and private sectors. •Works and regularly liaises with the INL Budget Division, as well as with the Department’s centralized accounting office to assure maximum efficiencies of accounting support services for INL’s post-conflict programs. •Meets all Bureau fiscal reporting requirements from an established database and in coordination with the Bureau offices and the Bureau of Resource Management. Coordinates the development of short- and long-range financial plans reflecting the widely diversified objectives of these programs. Prepares a variety of reports and recommendations based on findings, such as program funding burn rates, actual vs. projected expenditures, noncompliance with regulations, inefficient operations, or improper practices. Develops and implements financial management improvements and the way the Bureau tracks, manages, and monitors the usage of these funds. II. MINIMUM QUALIFICATIONS •U.S. citizen, eligible for a Top Secret State Department security clearance. •Extensive experience in the financial management field, particularly as it relates to budget execution and the disbursement and accounting of funds. One year of this experience must be equivalent to the GS-12 level in the federal service. •Ability to communicate effectively, both orally and in writing, and to interact with individuals at all levels. Desirable Qualifications •A Bachelor’s Degree from an accredited institution in a field related to business or financial management. •Skill in using word processing, spreadsheet, and data base computer applications. Significant Microsoft Excel experience and expertise. III. Ranking Factors •Mastery of the concepts, principles, practices, laws, and regulations which apply to financial management analysis and budgeting for substantive programs and services including expert knowledge of OMB and congressional laws, regulations, policies and directives. •Knowledge of the theory, concepts, principles, and practices of accounting and/or financial and performance auditing, and in developing and presenting a large, complex program budget. •Knowledge of the agency and INL’s program goals and objectives, particularly as they relate to the operations of Bureau’s programs to conduct contract and infrastructure development and execution activities for existing and new post conflict-related programs, and methods of evaluating the worth of program accomplishments. •Skill in writing and speaking in order to prepare, explain and defend complex budgets and financial management policies and procedures, discuss controversial issues, draft justifications, defend proposals, and advise and guide program officials. •Skill in interacting with other professionals and staff support personnel, in order to provide guidance and assistance and make recommendations on financial matters which affect the post-conflict programs. IV. Contract Provisions •Security clearance at the Top-Secret level. •The contract period should be for one year with options to extend for additional years, not to exceed five years. •The contractor will be based in Washington, but may be authorized official overseas travel/temporary duty, as directed. •Contractor relationships should cite Thomas Valentine as supervisor. V. EVALUATION CRITERIA Factor 1 Offeror’s ability to apply the concepts, principles, practices, laws, and regulations which relate to financial management analysis and budgeting in developing and implementing internal financial controls in budget execution and disbursement and accounting of funds for substantive programs. 20 Points Factor 2 Offeror’s ability to provide financial guidance and assistance to other staff members, and senior management based on understanding of the theory, concepts, principles, and practices of accounting and/or financial and performance auditing. 20 points Factor 3 Offeror’s ability to formulate and/or implement policies for the accounting of funds (e.g. imposition of internal limitation on expenditures, tracking and monitoring requirements, and recommendations to senior managers on how best to account for program fund usage). 20 points Factor 4 Offeror’s ability to write and speak effectively in order to prepare, explain, and defend complex budgets and financial management policies and procedures, discuss controversial issues, draft justification, defend proposals, and advise and guide program officials. 20 points Factor 5 Offeror’s ability to interact with other professionals and support personnel in order to provide guidance and assistance and to be able to make recommendations on financial matters that affect the post-conflict programs. 20 points VI. Compensation Compensation for the position will be negotiated as follows: Level of experience will dictate the salary level within the grade range. Entry level salary will normally be at the first step of the grade range for the position. However, consideration will be given to the successful applicant’s experience that is specifically relevant to the position to be filled. Number of years of relevant experience will determine at what step within the grade range the successful applicant will be compensated. Relocation expenses may be paid. VII. AS A MATTER OF POLICY, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS 1. BENEFITS Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave
Web Link
FBO.gov Permalink
Place of Performance
Address: 1800 G. St., NW, Washington, District of Columbia, 20520, United States
Zip Code: 20520
SN01893890-W 20090801/090731001103-7a40926683bb19a5fd4b8c400fb065b3 (fbodaily.com)
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