SOLICITATION NOTICE
29 -- Paxman Engine Crankshaft Assemblies
- Notice Date
- 7/29/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 336312
— Gasoline Engine and Engine Parts Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Engineering Logistics Center, 2401 Hawkins Point Road, Building 31, Mail Stop 26, Baltimore, Maryland, 21226-5000
- ZIP Code
- 21226-5000
- Solicitation Number
- HSCG40-09-Q-60880
- Point of Contact
- Kelly A. Wyatt, Phone: 410-762-6472
- E-Mail Address
-
Kelly.A.Wyatt@uscg.mil
(Kelly.A.Wyatt@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- The USCG Engineering Logistics Center has a requirement to procure two (2) each Crankshaft Assemblies, P/N 16Y3J17020A, to support the overhaul of Paxman Diesel Engines currently being performed by the U.S. Coast Guard Yard. All parts, unless otherwise identified shall be NEW and not remanufactured. The use of new crankshafts as specified in this acquisition is necessitated by the high frequency of engine overhauls for the Paxman engines employed on the 110’ WPB Island Class USCG Cutters and the resulting loss in reliability and durability of crankshafts reutilized with such frequency. Alternate part numbers shall NOT be accepted except if due to part number changes. All Offerors shall be required to identify the manufacturing source of the offered parts. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format outlined in FAR Subpart 12.6, current through FAC 2005-34 (July 2009), and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The NAICS code for this solicitation is 336312 and the Small Business Size Standard is 1,000 employees. This acquisition is being solicited on an unrestricted basis. This synopsis/solicitation is issued pursuant to FAR 6.203-1 and HSAM 3006.302-1. The resultant purchase order will be awarded using simplified acquisition procedures in accordance with FAR 13.5. It is the Government’s belief that only Man Diesel and Viking, Inc. can provide the parts that match form, fit, and function to Paxman original equipment (OEM) parts, therefore negotiations shall be conducted only with these two sources unless other sources can provide written confirmation that they are authorized distributors of the OEM or have previously supplied the identical parts under contract to the U.S. Coast Guard or U.S. Navy. Sources, other than identified herein, that are interested in responding to this notice must provide the following information: (1) Complete and current engineering data to demonstrate the acceptability of the offered parts (i.e., salient physical, functional, and performance characteristics) and/or (2) Data that the offered parts have been satisfactorily manufactured for the Government or the Original Equipment Manufacturer. This data must include sufficient information to allow the Coast Guard to evaluate the information relative to the above requirements. This information must be received within seven (7) calendar days from the date this Notice is published. Inquiries/information received after the established deadline shall NOT be considered for this acquisition. The submission of this data for review shall not impede award of this contract. The Government does NOT intend to pay for information solicited. DELIVERY SCHEDULE - All items are required to be delivered within 120 calendar days from the date of award. Offerors may propose an alternate delivery schedule which shall be considered by the Agency. PRESERVATION, PACKAGING, PACKING, AND MARKING All material shipped to the U.S. Coast Guard Engineering Logistics Center, Bldg. 88, Receiving Room, 2401 Hawkins Point Road, Baltimore, MD 21226 must be accompanied by an itemized packing list securely attached to the outside of the package. All packing lists shall cite the Contract Number. Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to Engineering Logistics Center locations. Package shall also provide adequate protection for warehouse storage and multiple shipments. All packages shall have the purchase order number, stock number (if applicable) and vendor name and part number clearly marked on the exterior of the package. All deliveries are to be made Monday through Friday between the hours of 7:30 AM and 3:30 PM. Failure to following the packaging instructions will result in rejection of the shipment and return of the shipment to the Contractor at the Contractor’s expense. PLACE OF DELIVERY All parts shall be delivered to the USCG Engineering Logistics Center, Receiving Room, Building 88, 2401 Hawkins Point Road, Baltimore, MD 21226. INSPECTION AND ACCEPTANCE Inspection and acceptance shall take place at Destination after verification of preservation, packaging, and marking requirements and confirmation of no damage during transit. WARRANTY Each Offeror shall be required to describe its warranty policy, which shall include a statement that if its parts are deficient and cause engine failure that it will replace all damages parts in that engine, if the damaged parts were damaged as a result of the part that failed. EVALUATION The Government will evaluate quotations on a best value basis. Award will be made to the responsible Offeror(s) whose quotation provides the greatest overall value to the Government, price and other factors considered. In making this determination, the Government may award to other than the lowest priced quotation. The Government shall evaluate the quotations against the following factors: 1. Past Performance 2. Delivery 3. Price The Government intends to evaluate proposals and make award without discussions with Offerors. The Government reserves the right to seek information clarifying any element of a quotation prior to award without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. RELATIVE IMPORTANCE OF EVALUATION CRITERIA Past performance and delivery, when combined, are significantly more important than price. Past performance and delivery are of equal importance, with each being more important than price. PRICE EVALUATION The unit price of each line item shall be multiplied by the stated quantity. The total price of all line items shall be added together to arrive at a total price. PAST PERFORMANCE Past performance shall be evaluated for Offeror capabilities to provide the parts as required within this solicitation. Offeror’s shall provide at least three (3) references for contracts completed during the last three years or currently in process for the exact same items as contained in this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of the state and local governments, and commercial customers. References other than those provided by the Offeror may be contacted by the Government to obtain additional information that shall be used in the evaluation of the offeror’s past performance. Offeror’s shall present this information for each contract in the following format: a. Name of Offeror b. Contract Number c. Contract type d. Contract dollar value e. Period of performance f. Contracting activity g. Customer points of contact with telephone numbers and email addresses for the Procurement Contracting Officer (PCO) and the Administrative Contracting Officer (ACO). h. List of specific parts, including part numbers, provided under referenced contract. The following FAR Provisions apply to this solicitation. FAR 52.212-1, Instructions to Offerors-Commercial Items (June 2008); FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (July 2009) with Alternate I. Offeror(s) must include a completed copy of FAR 52.212-3 with their quote. The following FAR Clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at www.arnet.gov.: FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Mar 2009); FAR 52.212-5, Contract Terms & Conditions Required to Implement Statutes or Executive Orders-Commercial Items (July 2009). The following clauses listed within FAR 52.212-5 are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006), with Alternate I (Oct 1995)(41 U.S.C. 253g and 10 U.S.C. 2402); 52.219-8 Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)); 52.219-28, Post Award Small Business Program representation (Jun 2007)(15 U.S.C. 632(a)(2); 52.222-3, Convict Labor (Jun 2003)(E.O. 11755); 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2008)(E.O. 13126); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246); 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998)(29 U.S.C. 793); 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212); 52.225-1, Buy American Act-Supplies (Feb 2009)(41 U.S.C. 10a-10d); 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008); 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003)(31 U.S.C. 3332). The following items are incorporated as addenda to this solicitation: HSAR 3052.209-70, Prohibition on Contracts with Corporate Expatriates (Jun 2006). Copies of HSAR clauses may be obtained electronically at www.dhs.gov. Disclosure. The offeror under this solicitation represents that [Check one]: __ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73;__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it has submitted a request for waiver pursuant to 3009.104-74, which has not been denied; or __it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it plans to submit a request for waiver pursuant to 3009.104-74. (g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal. All responsible sources may submit a quotation, which if timely received, shall be considered by the Agency. Companies must have valid DUNS numbers and be registered with Central Contractor Registration (CCR) and shall provide the company Tax Information Number (TIN) with their offer. The closing date and time for receipt of quote is _______________, at ________ p.m. Eastern Standard Time. NOTICE FOR FILING AGENCY PROTESTS - United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: Department of Homeland Security, United States Coast Guard (CG-9131), Ombudsman Program for Agency Protests, 1900 Half Street, SW, Room 11-0602, Washington, D. C. 20593-0001, FAX: 202.475.3904. The Ombudsman Hotline telephone number is 202.372.3695.
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