Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 18, 2009 FBO #2791
SOLICITATION NOTICE

R -- Feasibility Research Report for Insuring Honey Bees

Notice Date

7/16/2009
 

Notice Type

Combined Synopsis/Solicitation
 

Contracting Office

Department of the Interior, National Business Center, AQD - Herndon, Acquisition Services Directorate 381 Elden Street Suite 4000 Herndon VA 20170
 

ZIP Code

20170
 

Solicitation Number

14060409CS21419
 

Response Due

8/10/2009
 

Archive Date

7/16/2010
 

Point of Contact

Donald Abamonte Contracting Officer 7039643645 donald.abamonte@aqd.nbc.gov;<br />
 

E-Mail Address

Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in the notice and following the Simplified Acquisition Procedures in FAR Part 13.5 THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-34 published 01 July 2009. The US Department of Interior, through its Franchise Fund activity, Acquisition Services Directorate (AQD), is issuing this solicitation, Number 1406-04-09-CS-21419 as a Request for Quote (RFQ) on behalf of the US Department of Agriculture, Risk Management Agency (USDA-RMA) This acquisition is a 100% small business set-aside under NAICS code 524298, size standard is $7.0 million. Potential vendors, prior to submitting a quote, need to ensure that the above stated NAICS Code is listed under their respective DUNS number in the CCR database. As this will be verified during the evaluation process, if a vendor submits a quote and it is determined that the NAICS Code is not in their respective CCR database the quote will be considered non responsive and will not be evaluated. The objective of this contract is to obtain analysis and determine the feasibility and issues related to insuring Honey Bees. The contractor shall produce a research report that determines the feasibility of developing an insurance program and recommends the most viable type of insurance program. If any are feasible, the program evaluation entails an evaluation of the Program performance and may result in recommended changes. The period of performance for this requirement is anticipated to be six (6) months after date of award. The resultant award shall be a Firm-Fixed-Price (FFP) Order. THIS IS A 100% SMALL BUSINESS SET-ASIDE. The Service Contract Act applies to this acquisition. Since the place of performance is unknown, all Offerors shall inform the CO of their intention to quote by July 21,2009. NAICS Code 524298 entitled, "All Other Insurance Related Activities," with a $7.0 million size standard threshold. Product Service Code R409 entitled, "Prof. Services/Program Review-Development." CLOSING DUE DATE:AUGUST 10, 2009TIME:2:00 P.M. EASTERN TIME (ET) INSTRUCTIONS TO OFFERORS Quotations shall consist of separate written Technical and Price quotes. Offers must include the following information in a cover letter or on the title page of their technical and price quote: 1. Tax Identification Number (TIN)2. Dun & Bradstreet Number (DUNS)3. North American Industrial Classification System (NAICS) Code4. Product Service Code (PSC)5. The validity period of the quote (Offeror's quote(s) must be valid for at least 60 calendar days) Offeror's must also ensure that their firm is registered with the Central Contractor Registration (CCR) and the NAICS code of 524298 is registered. For information, refer to http://www.ccr.gov. All Offeror's quotations shall cite the RFQ Order Number and project title. The quotation shall also list the Offeror's point of contact for this project including name, title, address, phone number, and email address on the title page of each volume. All Offerors must submit with their quotes a completed Offeror Representations and Certifications - Commercial Items (FAR 52.212-3) form. If the Offeror's Representations and Certifications are registered on the ORCA website, it must be indicated in the offer. The Offeror's written quotation shall be submitted in two (2) separate volumes: Technical and Pricing. As an addendum to FAR 52.212-1 titled, "Instructions to Offerors--Commercial Items" Offerors are instructed to submit quotations as following: Part I: Technical Submission Technical quotes are limited to 20 pages, on standard letter-size paper. All pages shall have a minimum of a 1-inch margin on the top, bottom, left, and right. Page numbering, offeror identification, and disclaimers may be placed in the 1-inch margin. Font size shall be no smaller than 12 point. The 1-inch margin required for text pages is not required for foldouts. Electronic versions of the proposal shall be submitted in Microsoft Word, Excel, and Project, as appropriate. The Government will not count the following documents toward the 20 page limit: Charts, Tables and Graphs (when on separate pages)Letter of Transmittal (cover letter).Title Pages.Divider Pages.Table of ContentsList of ExhibitsResumes of Key personnel IMPORTANT: No Price or Cost data should be in the Technical quote Technical Quotes shall contain the following elements: Technical Approach, containing a technical discussion covering the following points: An explanation of the steps the offeror would take to research specific crop to determine if it is feasible to establish a crop insurance program for producers. A discussion of the techniques the offeror would utilize to assess and quantify the risk associated with covering this crop specifically in anticipation of a limited data scenario. A discussion of the techniques the offeror would use to assess and quantify the risk associated with covering this product and determining the feasibility of coverage. A list of key personnel (those who would have primary responsibility for performing and/or managing the effort, including subcontractors) with their qualifications and specific experience; and specific organizational experience for previous work of this nature that the key personnel or organization have performed within the last five (5) years. Individual team member listings shall be limited to one page, utilizing at least 12-point font. The quote must indicate for each of the proposed key personnel, the currency, quality and depth of experience and capabilities of working on similar projects. Similar projects must convey similarity in topic, dollar value, workload, duration and complexity. Key personnel are those individuals who are major contributors to this project, regardless of their full time or part time status. Your response must demonstrate that both your organization and proposed key personnel can successfully complete this project. Project Management Plan containing: A work breakdown structure (WBS) organized around the contract deliverables, and identifying work activities (tasks) down to the work package level, and labor resource estimates (categories and hours) assigned to each task; The delivery schedule, which shall identify the number of calendar days the deliverables are to RMA from contract award or project start date; Quality Control Plan that details how the offeror will identify and maintain quality standards, keep the project on time during each task, and monitor and report task progress. The plan shall include: A method to monitor and report task progress; A detailed narrative specifying the quality control progress flow including who reviews, rejects, or accepts work and how that information is reported, stored, and processed; What corrective actions will be taken to meet deliverable due dates if the task is off schedule; and A quality control matrix of the productive hours each skill type will devote to quality control on each task. Part II: Past Performance Past performance offers information relevant to help the Government gauge the experience of the vendor in providing the required services. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Past performance information will be utilized to determine the quality of the contractor's past performance as it relates to the probability of success for the required effort. Please ensure that the telephone numbers listed are correct and active for all points of contact listed prior to submission. The Government may also consider information obtained through other sources and will utilize the Past Performance Information Retrieval System (PPIRS). In addition the contractor has the opportunity to identify past or current contracts (including Federal, State, and local government and private) for efforts similar to the Government requirement. This solicitation shall also authorize offerors to provide information on problems encountered on the identified contracts and the offeror corrective actions. The Government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror's past performance. The source selection authority shall determine the relevance of similar past performance information. For these awards, please list the following:A list of three (3) references for contracts performed within the last three (3) years for the Federal Government and/or commercial customers that demonstrate recent and relevant past performance for the type of work described in this Statement of Work. Include the following information:Project title and description;Contract number, type of contract, and amount;Government agency or organization;COTR's name address and telephone number;Current status; e.g. completed and/or if in progress, start and estimated completion dates.)Key personnel; and (please highlight those individuals who worked on the relevant project(s) and are also being proposed for this effort.)A brief narrative of why you deem the reference relevant to this effort and the SOW paragraph to which the reference applies. Problems encountered Part III: Price Quote The Price Quote shall be separate from the technical quotation and must include a price breakdown, which includes not only the total contract price. Also show the labor categories and charges, other direct costs, travel expenses and miscellaneous or material costs for deliverables and major components of deliverables in order to facilitate the Government's assessment of cost realism and performance risk. The price quote must include the following: Prices for all work identified in this solicitation, along with, other direct charges, travel expenses and methodology for determining travel costs, and other direct costs shall be shown for the deliverables and major components of deliverables in order to facilitate the Government's assessment of cost realism and performance risk. Subcontractors, Consultants, and Subject Matter Experts (SME's): Each offeror's written price/cost quotation shall contain the following information for each subcontractor, consultant, and SME that will provide work under this quotation; Name of the company or individual;Type of work, hourly rate, and number of hours;Total cost to the Government Payment Schedule: Offerors shall propose a payment schedule as per the deliverable as listed in the statement of work for the Firm Fixed Price contract type as listed in this solicitation. The Government reserves the right to make an award without discussion/negotiations and/or oral presentation of submissions received under this solicitation. Accordingly, prospective offerors should submit their submissions initially on the most favorable terms possible from both a technical and pricing standpoint. The Government reserves the right to request additional information as may be necessary to determine the prospective offeror's qualifications for and award or to clarify any aspects of the technical or price submissions. Such information shall be furnished promptly upon the government's request. Assumptions and Conditions. The Offeror shall detail all assumptions and conditions upon which the Offeror's quotation is based. If no assumptions or conditions are taken by the Contractor, this section should include the statement, "No assumptions or conditions are taken." All Offerors must submit with their quotes a completed Offeror Representations and Certifications - Commercial Items (FAR 52.212-3) form. If the Offeror's Representations and Certifications are registered on the ORCA website, it must be indicated in the offer. The following certifications, provisions, clauses, statement of work that apply to this acquisition and are included in documents listed below that apply to this solicitation, which are available to view at http://www.aqd.nbc.gov/solic/solicitations.asp PROVISIONS AND CERTIFICATIONSA. 52.252-1 Provisions Incorporated by ReferenceB. 52.212-1 Instructions to Offerors--Commercial ItemsC. 52.212-2 Evaluation - Commercial ItemsD. 52.212-3 Offeror Representations and Certifications - Commercial Items CLAUSES, STATEMENT OF WORK AND ATTACHMENTS1. Statement of Work 2. 52.252-2 Clauses Incorporated by Reference 3. 52.212-4 Contract Terms and Conditions-Commercial Items4. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items(a) 1,2 and 3.(b) 1,8,12,18,19,21,22,23,24,25,26,27,and 39(c) 1 and 2 (d) and (e)5. 52.204-4 Printed or Copied Double-Sided on Recycled Paper6. 52.227-17 Rights in Data- Special Works8. PP05-05 GovPay E-Invoicing The full text of the provisions and clauses are available at: http://www.arnet.gov/far/ or http://farsite.hill.af.mil or at www.acqnet.gov. Instructions for Submission: Offerors must submit Technical and Price Quotes in separate volumes, electronically, via email to donald.abamonte@aqd.nbc.gov and denise.carrio@aqd.nbc.gov by the closing date of August 10, 2009 by 2:00 P.M. Eastern Time (ET). Offerors are advised that failure to submit a response by this date and time may result in their quotation not being considered. Use the subject line of the e-mail RFQ 21419. NOTE: Due to email server and pipeline limitations, please limit the size of each email with attachments to 3MB. If the Offeror does not have access to email, offers must be mailed to: Attn: Donald AbamonteNBC/Acquisition Services Directorate (AQD)381 Elden Street, Stop Suite 4000Herndon, VA 20170 Please be advised that Acquisition Services Directorate is located in a secure building. If offers are hand delivered, please ensure the courier is instructed to use the courtesy phone in the rear of the lobby (to the right of the elevators) to call the Point of Contact listed above on phone no. (703) 964-3645. A staff member will meet the courier to receive the submittal. TECHNICAL QUESTIONS Offerors must submit all technical questions concerning this solicitation in writing (e-mail is acceptable) to the Contracting Officer, donald.abamonte@aqd.nbc.gov. All questions must be received no later than July 21, 2009. Acquisition Services Directorate will answer questions, which may affect offers in an amendment to the solicitation. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors. The Offeror or source of the question will not be referenced when issuing an amendment to the solicitation.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/90fee7c8783685efee247375e7f4c455)
 

Place of Performance

Address: At Contractors Facility<br />

Zip Code: 64113<br />
 

Record

SN01878218-W 20090718/090717001040-90fee7c8783685efee247375e7f4c455 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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