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66 -- TECAN DNA Small Sample Store (SSS), an automated repository

Notice Date
Notice Type
Sources Sought
423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Contracting Office
Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 6120 Executive Blvd., EPS Suite 600, Rockville, Maryland, 20852
ZIP Code
Solicitation Number
Archive Date
Point of Contact
Malinda L Holdcraft, Phone: (301) 402-4509, Caren N Rasmussen, Phone: (301) 402-4509
E-Mail Address
holdcram@exchange.nih.gov, cr214i@nih.gov
(holdcram@exchange.nih.gov, cr214i@nih.gov)
Small Business Set-Aside
RECOVERY SOURCES SOUGHT NOTICE: TECAN DNA Small Sample Store (SSS), an automated repository. Notice Number: SS-90123-2009-NG Issued By: National Cancer Institute (NCI), (http://www.nci.nih.gov) Office of Acquisitions (OA) Key Dates: Capability Statement Due Date: July 27, 2009 General Information: This Sources Sought Notice (SS) is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the National Cancer Institute (NCI). Purpose: The purpose of this Sources Sought Notice is to identify qualified small business concerns including 8(a), HUBZone or Service-Disabled Veteran-owned business concerns that are interested in and capable of performing the work described herein. The NCI does not intend to award a contract on the basis of responses received nor otherwise pay for the preparation of any information submitted. As a result of this Sources Sought Notice, the NCI may issue a Request for Quotation (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against NCI shall arise as a result of a response to this Sources Sought Notice or the NCI’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. Description of Information to be included in the Capability Statement: Contractor Requirements: Equipment capabilities and facility requirements Specifically, information is sought regarding equipment with the following salient characteristics: Sample Handling Capabilities: The Tecan DNA SSS must: 1.1.) be capable of handling and manipulating REMP 900MVP racks, 1.2.) be capable of reading and reporting both 1D and 2D barcodes for database interactions within the Laboratory and the CGF, 1.3.) be capable of both storing and retrieving REMP 900MVP racks and its associated sample tubes while keeping a log as to who requested the sample, where the sample was pulled from and to what position was the sample returned, 1.4.) be capable of reading the integrated 2D barcode on the bottom of each REMP 900MVP sample tube within a REMP 900MVP rack, 1.5.) be able to re-array the REMP 900MVP sample tubes within a defined REMP 900MVP rack, between defined REMP 900MVP racks and to create new sample configurations in REMP 900MVP racks, 1.6.) be able to replace REMP 900MVP sample tubes back into their original REMP rack locations once the Laboratory’s activities have been completed, 1.7.) be capable of recording the volume of each sample tube within the REMP 900MVP racks while keeping track of the volumes taken and the volumes that remain in each of the sample tubes, 1.8.) be capable of defragmenting its inventory in terms of REMP900MVP racks and REMP 900MVp sample tubes by criteria such as project specific, cohort specific, work list specific, frequency of use specific, REMP 900MVP sample tube volume specific criteria through the use of a source and destination rack arrangement, 1.9.) be expandable in the future to be able to accept and deliver the updated SBS formatted higher volume racks from REMP, 1.10.) be able to deliver to and accept from the Tecan EVO robot the REMP racks outlined above. 1.11.) be capable of storing and manipulating 500 REMP 900MVP racks. Data Management: The SSS software operating system must: 2.1.) be capable of integration with the Tecan EVOware Plus Operating System of the Tecan robot and allow for a duplex communication protocol allowing for the Tecan robot to send and receive data relating to tube position within a REMP rack, REMP rack position within the system, volume taken, volume remaining and temperature tracking, 2.2.) be capable of handling queries from the outside (direct interface) and from the Tecan EVO robot, 2.3.) have been previously integrated successfully with a Tecan EVO robotic fluid handling robot utilizing EVOWare Plus software, 2.4.) be proven to be a fully integrated software package with the error codes, status checks and Tecan EVO operations able to be understood and handled by the system, 2.5.) be able to generate reports on demand that summarize REMP rack activities, REMP sample tube activities, temperature histories and inventories, Operational Capabilities: The SSS must operate under the following characteristics: 3.1.) be capable of walk away operations to include off-hours in preparation for the following day, 3.2.) be capable and proven to hold and operate with an internal temperature of +4°C, 3.3.) be a commercially available product with a history within the automated repository field and not a one-of or prototype product. • Prove functionality of the individual modules and the coordination of the entire system. • Provide training on the operation of the system as a part of the installation. • Provide service and support for the SSS system and other products for a period of one year from the time of the site acceptance test has been passed at no additional charge to the government. NAICS Code and Size Standard: In the event an RFQ is issued, North American Industry Classification System (NAICS) code 423450 with a size standard of 100 employees is being considered. How to Submit a Response: Page Limitations: Interested qualified small business organizations should submit a tailored capability statement for this requirement not to exceed 10 single sided pages including all attachments, resumes, charts, etc. (single space, 12 point font minimum) that clearly details the ability to perform the aspects of the notice described above. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferable placed under the eligible small business concern’s name and address). Responses will be reviewed only by NCI personnel and will be held in a confidential manner. Due Date: Capability statements are due no later than 11a.m. July 27, 2009. Number of Copies and Delivery Point: Please submit one (1) original and three (3) copies of your response as follows: If hand-delivered or delivery service: Malinda Holdcraft – Contact Specialist 6120 Executive Boulevard, Room 6072 Rockville, MD 20852-7194 If using U.S. Postal Service Malinda Holdcraft – Contract Specialist 6120 Executive Boulevard, Room 6072 Rockville, MD 20852-7194 All capability statements sent in response to the Sources Sought Notice must be submitted in writing to Malinda Holdcraft Contract Specialist. All responses must be received at NCI by the specified due date and time in order to be considered. No faxed or electronic mail submissions will be accepted. Point of Contact: Inquiries concerning this Notice may be directed to: Malinda Holdcraft Contract Specialist 6120 Executive Boulevard, Room 6072 Rockville, MD 20852-7194 holdcram@exchange.nih.gov
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