MODIFICATION
R -- Verbatim Reporting Services
- Notice Date
- 7/2/2009
- Notice Type
- Modification/Amendment
- NAICS
- 561492
— Court Reporting and Stenotype Services
- Contracting Office
- Nuclear Regulatory Commission, Office of Administration, Division of Contracts, 12300 Twinbrook Parkway, Rockville, Maryland, 20852-2738, United States
- ZIP Code
- 20852-2738
- Solicitation Number
- RS-ASL-09-312VRS
- Archive Date
- 7/22/2009
- Point of Contact
- Michael D. Turner, Phone: (301) 492-3632
- E-Mail Address
-
michael.turner@nrc.gov
(michael.turner@nrc.gov)
- Small Business Set-Aside
- Total HUB-Zone
- Description
- The purpose of this amendment notice is to extend the due date for receipt of proposals to July 7, 2009, 3:00 PM, EST, and to respond to questions received from potential offerors as follows: Q1. Will UPS/FedEx/commercial courier agents be permitted to pass through building security and make deliveries anywhere internally within the NRC headquarters complex? A1. No; NRC facilities are controlled-accessed. Q2. Will UPS/FedEx/commercial courier be required to deliver to the mail room? A2. Yes; the NRC mail room is the designated point of delivery. Q3. If a UPS/FedEx/other commercial courier is used for delivering material, what provision is there for reimbursement to the contractor for waiting time incurred by driver/delivery person due to building security delays, absence of receiving personnel, etc.? A3. There is no provision to pay for the time it takes for delivery. Q4. Will the delivery person have to go through building security each day and then wait for an escort up to the specified internal delivery point in order to complete timely delivery by 8:30am? A4. No; delivery to the NRC mail room is sufficient. Q5. Will NRC have someone waiting at 8:30am to accept packages or will the delivery person have to pass through building security in order to complete deliveries? A5. See A4. Q6. Will NRC require hand delivery by the contractor or by a commercial courier or other “hand delivery” means? A6. No; hand delivery can be delivery by a contractor employee, or someone such as a commercial courier that the contractor uses to make the delivery. Q7. Given the nature of the level of security at NRC headquarters, is it customary for the reporter to be escorted at all times within any building? A7. Yes. Q8. When reporters arrive at NRC headquarters complex (and other NRC facilities), how much time should be allowed for passing through building security and being escorted to the appropriate meeting room? A8. Approximately, fifteen to thirty minutes. Q9. Since NRC has indicated its intent herewith to post electronic versions of court-reporter-attended proceedings on its website for free public access, will participants and other interested persons not have to pay the contractor for official transcripts? A9. They won’t have to, but if they want to buy one, they certainly can. In some cases the participants may still want to purchase transcripts directly from the contractor for expedience. Q10. What proportion of transcription of videos/cassettes/CDs is permitted for sale to the public or other third parties? A10. This is an unknown and can only be evaluated on a case by case basis. Also, see A9. Q11. Will NRC provide at no cost to the contractor all software and IT operating programs required to be utilized for encryption/un-encryption of audio and text files or are these expenses to be incurred by the contractor? A11. Offerors should propose all costs that it deems are necessary in meeting the requirements of this solicitation. Q12. When encryption/un-encryption is required for electronic transfer of audio and text files between NRC user offices and the contractor, what provision is made for compensation for staff/personnel training and operating time, software ownership/updates, etc. and other contractor incurred expenses both at current volume of services performed and at expected future expanded volumes of required services? A12. See A11. Q13. Will NRC provide at no cost to the contractor the software and training to comply with the time-coded ASCII requirements as specified in this contract? A13. See A.11. Q14. If not, what provision is made to compensate the contractor for personnel time spent in preparation and training for the unique and special aspects of time-coded ASCII as required by NRC? A14. See A11. Q15. Further, is the contractor to be compensated in any way for ongoing costs associated with both present levels and future expected expanded levels of time-coded ASCII transcripts? A15. See A11. Q16. What provision is made for compensation to the contractor for new technologies adopted by NRC and required to be utilized by the contractor? A16. Within scope changes to the resultant contract would be handled pursuant with the Changes clause. Q17. On the pricing schedule, deliveries are indicated 10 day, 7 day, 3 day, etc.; does this use of the word “day” refer to business days or calendar days? A17. Business days. Q18. Do any users of the contract have the authority to require or request any special binding materials for the transcript deliverables? A18. Yes, it will be as indicated on the work order request. (For example, there is an occasional request for spiral binding on a minuscript copy.) Q19. What provision is made for compensating the contractor for providing Spanish speaking court reporters and/or transcribers? A.19. There is no extra compensation for this; it is a rare occurrence, happening on average twice per year. Q20. Will all official verbatim proceedings which involve a Spanish speaking court reporter or spoken Spanish language require the record to be translated in to English, into Spanish or both? A20. English only. Q21. What provision is made for additional compensation to the contractor for reporting and transcribing the extremely technical content of the numerous and frequent NRC proceedings in which the discussion is conducted in heavily accented English and spoken by people for whom English is not their primary language? A21. No additional compensation. Q22. Has NRC, consistent with similar patterns elsewhere, adopted the practice of having witnesses submit direct testimony in writing for inclusion in to the official record of hearings, which is referred to as Pre-filed Testimony? A22. It may be writing or, some other format as on a CD, however it is submitted, it is to be included in the transcript when so directed. Pre-filed testimony is submitted ahead of the hearing, but sometimes there are changes made to the actual testimony when it is accepted into the record on the day of the hearing(s). Q23. Does this result in shorter hearing duration “on-the-record”? A23. It could result in a shorter hearing duration. Q24. Despite having shorter “on-the-record” proceedings is the contractor required to include these witnesses’ pre-filed testimony in the official transcript instead of being paid for the pages of verbatim court reporting to capture this testimony? A24. If it is “read” into the record, it has the normal compensation. If it is added to the record “after the fact” in paper or, some other form, and copies are made, the copies are paid at the page rate as designated (in the contract) for copies. Q25. Will additional time be allowed to the contractor for delivery of transcripts of proceedings (or portions thereof) that occur during non-regular hours? A25. If a proceeding lasts past 6:00 p.m. local time, an additional day will be allowed for the delivery of the portion that occurs after 6:00 p.m. An exception is in the case of an onsite hearing, etc., requiring next day delivery. Q26. Will the NRC reimburse the contractor for travel expenses for the frequently remote locations requiring a court reporter? A26. Offerors should propose all costs that it deems are necessary in meeting the requirements of this solicitation. Q27. Are copies, as listed on the pricing schedule, for internal NRC use or are they distributed to other government agencies or to third parties? A27. NRC use. Q28. Section 4.3 indicates that “the contractor shall provide a Spanish speaking reporter/transcriber when necessary.” If a Spanish speaking reporter/transcriber is required, will the proceedings be conducted entirely in Spanish or will an interpreter be present? A.28. An interpreter may or, may not be present. The interviewee usually understands the questions, but may not know English well enough to be able to answer in English. Q29. If a reporter is required to travel for classified work, will the NRC pay for the cost of travel? A29. See A11. Q30. Will the NRC consider price/cost schedules in a format other than the one provided? A30. See A11. Q31. Will more than one proceeding be held simultaneously at different multiple locations throughout the United States? A30. Yes, it is so stated in the statement of work under “Background”. Q32. Is additional compensation available to the contractor when an order for services is placed within 4 hours of the scheduled start time? A32. No.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NRC/OA/DCPM/RS-ASL-09-312VRS/listing.html)
- Place of Performance
- Address: U. S. Nuclear Regulatory Commission, Office of Administration, Division of Contracts, Contract Management Branch No. 3, Mail Stop: TWB-01-B10M, Washington, District of Columbia, 20555, United States
- Zip Code: 20555
- Zip Code: 20555
- Record
- SN01865290-W 20090704/090703002338-d6cdad9e733c62ed1f80b9b182eb9dda (fbodaily.com)
- Source
-
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