SOLICITATION NOTICE
22 -- IDIQ For Scrap Railroad Wheels - Attachment 1 - Forms
- Notice Date
- 5/15/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 331111
— Iron and Steel Mills
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Western Region Acquisition Division, 7600 Sand Point Way, Northeast, Seattle, Washington, 98115-6349
- ZIP Code
- 98115-6349
- Solicitation Number
- AB133R-09-RQ-0543
- Archive Date
- 9/18/2009
- Point of Contact
- Judi M. Jzyk, Phone: (206) 526-6039
- E-Mail Address
-
judi.m.jzyk@noaa.gov
(judi.m.jzyk@noaa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Attachment 1 - Forms Required for Submission/Information This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, from which quotes are being requested, and a written solicitation will not be issued. This announcement is a Request for Quotations (RFQ). The solicitation number is #AB133R-09-RQ-0543 and incorporates provisions and clauses in effect through Federal Acquisition Circular No. 2005-32 dated 03/31/09. The resulting contract will be a firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract, with a Base Period and two (2) additional Option Periods. MINIMUM/MAXIMUM QUANTITIES During the period specified in the ORDERING clause (FAR 52.216-18), the Government shall place orders totaling a minimum of 50 scrap railroad wheels over the life of the contract. The maximum amount of orders placed per year shall not exceed 1,100 scrap wheels, consisting of any combination of wheel types within the Schedule without contractor agreement. The amount of all orders shall not exceed 3,300 scrap wheels, consisting of any combination of the listed wheel types at the scheduled rates over the life of the contract. The quantities and types noted below are for vendor information/planning purposes only, it is not intended to state an exact indication of Government requirements. Type A - Approximately 50 to 250 wheels; Type B - Approximately 200 to 650 wheels; and Type C - Approximately 50 to 200 wheels. All wheels are to be delivered FOB Destination to the NOAA/Pacific Marine Environmental Laboratory (PMEL) in Seattle, Washington. Order(s) will be placed based on a specified number of wheels and paid per pound delivered of each type. The North American Industry Classification System (NAICS) code is 33111 with a size standard of 1000 employees. This requirement is a Total Small Business Set-aside. This acquisition will be awarded under simplified acquisition procedures (Part 13). Railroad Wheels shall comply with the following Specifications: 1.0 SPECIFICATIONS : Provide whole scrap railroad wheels that comply with the following specifications. TYPE A --Scrap railroad wheel with shaft flame cut or better 42 inches from inside of wheel. Cut should be level +/- one-half (1/2) inch. Approximate weight is 1100 pounds, +150 pounds, -100 pounds. Maximum shaft diameter at cut not to exceed seven and one-half (7-1/2) inches. Axel must be flush cut on bottom to allow wheel to sit flat on a flat surface. Wheel axel shaft shall contain a drilled hole of one and nine-sixteenths (1-9/16) inches diameter through the center of the shaft with the hole centered +/- one-quarter (1/4) inch, two and one-half (2-1/2) inches below the cut edge of the axel, and parallel to the base to the wheel. The hole shall allow for insertion of a fourteen (14) inch long, one and one-half (1-1/2) inch diameter steel rod completely through the shaft. The knuckle on the shaft shall not exceed a diameter that allows the wheels specified as Types B and C to rest directly on the wheel at the base of the shaft. TYPE B --Scrap railroad wheel with axel pressed out. Minimum hole diameter eight and one-fourth (8-1/4) inches, with a weight of 840 pounds, +- 30 pounds. TYPE C --Scrap railroad wheel with axel pressed out. Minimum hole diameter of eight and one-fourth (8-1/4) inches, with a weight of 710 pounds, +-30 pounds. 2.0 ORDER AND DELIVERY : Delivery order(s) will be issued in writing by the Contracting Officer on an as-needed basis. Delivery orders may be placed anytime during the period of performance of the contract. Rates applicable to an order will be the contract rates that are in effect at the time the delivery order is executed. Any order issued during the period of performance of the contract and not completed within the contract period shall be governed by the contract terms to the same extent as if the order were completed during the contract's period of performance, including the contract and individual order ceiling prices. Performance periods established under each individual order shall be honored. Work performed on such orders after the end of the contract's period of performance will continue to be charged at the last effective rates. Scrap Railroad Wheel order(s) are to be delivered FOB Destination, to the COTR, appointed at award, at NOAA, Pacific Marine Environmental Laboratory, 7600 Sand Point Way NE, Seattle, WA 98115-6349. Delivery shall be made FOB-Seattle, at the expense of the contractor, within 90 calendar days of a signed delivery order. Upon receipt of a signed delivery order the contractor shall sign, date, and return the acknowledgement/acceptance statement within five (5) calendars of receipt of the order, or may within this same time period propose to the Contracting Officer an alternative delivery schedule. If the proposed alternate delivery schedule is mutually acceptable to both parties, the new delivery date shall be documented and supplies delivered accordingly. Delivery of all items to the site shall be on flatbed trucks or dump trucks. Items will not be unloaded from enclosed van(s). 3.0 PERIOD OF PERFORMANCE : The base period of performance will be effective from the award date of the contract through a one (1) year period. However, the Government may require continued performance of this contract for two (2) additional one-year periods at the rates established under the Schedule. Exercising an option will be at the discretion of the Government and may be done anytime during the contract's current performance period. 4.0 PAYMENT : Request for Payment shall be submitted: (1) in accordance with FAR 52.212-4(g), (2) with an original signature to the appointed Contracting Officer's Technical Representative (COTR) for review and certification, (3) clearly identifying the delivery order the request pertains to, and (4) with the payment addresses reflecting the mailing/billing information registered in the Central Contractor Registration (CCR) database to avoid processing delays. A request for final payment for each delivery order must be accompanied by a release of claims, which will be provided upon request, and will otherwise be rejected and returned to the Contractor if all items required under the contract have not been completed, submitted, approved, and accepted by the Government prior to the receipt of the request. Payment shall be based upon actual scale weight of wheels delivered. Invoices shall reflect the number of wheels delivered by line item (type of wheel) specified in the order and the total number of pounds by wheel type delivered. The contractor shall furnish evidence (weight slip) of certified scale weight from an independent truck scale for each schedule line item (type of wheel) delivered per invoice submission. Charges for any item(s) not authorized or which exceed the ceiling amount of a delivery order without prior authorization from the Contracting Officer shall be disallowed. SCHEDULE: BASE PERIOD : Pricing shall be submitted with a signed SF-1149, and a fully completed Schedule of Items which include the following: BASE PERIOD : Contract Line Item #0001A - Furnish and deliver, in accordance with the specifications Type A Wheels; Contract Line Item #0001B - Furnish and deliver, in accordance with the specifications Type B Wheels; Contract Line Item #0001C - Furnish and deliver, in accordance with the specifications Type C Wheels. OPTION PERIOD ONE : Contract Line Item #0002A - Furnish and deliver, in accordance with the specifications Type A Wheels; Contract Line Item #0002B - Furnish and deliver, in accordance with the specifications Type B Wheels; Contract Line Item #0002C - Furnish and deliver, in accordance with the specifications Type C Wheels. OPTION PERIOD TWO : Contract Line Item #0003A - Furnish and deliver, in accordance with the specifications Type A Wheels; Contract Line Item #0003B - Furnish and deliver, in accordance with the specifications Type B Wheels; Contract Line Item #0003C - Furnish and deliver, in accordance with the specifications Type C Wheels. NOTE : Unit price shall be per "pound" and shall include all costs associated with transportation/delivery to Pacific Marine Environmental Laboratory (PMEL) in Seattle, Washington. See Attachment 1. Offerors must submit pricing for all Line Items on the Schedule of Items provided in Attachment 1. Failure to quote on all line items may result in quotation rejection. Quantities provided on the Schedule are estimated quantities for evaluation purposes only and do not guarantee the contractor the total numbers listed will be ordered. The Government is not obligated to order the estimated amount specified in the Schedule. Offerors are required to submit a completed SF-1449, and Completed Schedule of Items (Attachment 1). Full text of the Federal Acquisition Regulations (FAR) noted within this synopsis/solicitation can be accessed on the Internet at www.arnet.gov/far; and Commerce Acquisition Regulation (CAR) clauses noted within this synopsis/solicitation can be accessed on the Internet at http://oamweb.osec.doc.gov/CAPPS_car.html, under CAR Part 1352 [local clauses] noted. The following FAR provisions and clauses are applicable to this acquisition: FAR 52.212-1, Instructions to Offerors -- Commercial Items (Jun 2008) and the following Addenda: Offerors must include with their quote an originally signed SF-1449, a completed Schedule, Past Performance Form (See Attachment 1). All contractors doing business with the Government are now required to be registered with the Central Contractor Registry (CCR) and may register at the following web site: http://www.ccr.gov. This procurement requires offerors to complete the On-Line Representations and Certifications Application (ORCA) at https://orca.bpn.gov/. Offerors will be evaluated on: Past performance: Offeror(s) shall submit references which clearly address recently completed (Federal, State, and local government and private) contracts, subcontracts, and grants, relevant to the type of supplies required under this solicitation. Referenced contracts must demonstrate relevance to requirements stated for this solicitation over the past three years which illustrates the successful completion of similar supply projects. Offeror(s) may provide information on problems encountered on the identified contracts and the offeror's corrective actions. The Government will consider this information, as well as information obtained from references listed in the proposal, knowledge of Government personnel, or other information regarding the offeror's performance on relevant contracts. A Past Performance form is included in this part for submission. Offeror(s) with no relevant performance history, without a record of relevant past performance, or for whom information on past performance is not available, will receive a neutral rating for this element. Use the Past Performance form, Attachment 1, to provide information on other contracts. Price: Proposals must generally adhere to the pricing structure established in the Schedule of Items. Each offeror's price proposal must be based on the offeror's own technical proposal, the Government's statement/scope of work, and other contractual requirements. If the prices to be used are based on a published price list, or catalog, the offeror shall so state, and provide a copy of the document with their price proposal. If the prices are to be based on established market price, not otherwise published, or are prices applicable only to the proposed contract, the offeror shall so state. The offeror shall provide information to support unit prices which may include related support costs such as labor rates, overhead/G&A, profit, etc. FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999) applies as follows: (a) The Government will award a contract to the responsible quoter who offers to provide technically acceptable supplies, and whose quotation is considered to be the most advantageous to the Government considering the quoter's past performance and offered price for all line items. Quotations will be evaluated in accordance with FAR 13.106. In determining which quotation provides the best value to the Government, price will be considered more important than past performance. (b) Options. The Government will evaluate, for award purposes, by adding the total price for all option years to the total price for the base year requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance, which unless specified otherwise is 60 days after quotes are due, shall result in a binding contract without further action by either party. Before the specified expiration time, the Government may accept a quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Mar 2009) and the following Addenda are applicable: FAR 52.216-18, Ordering - effective date of contract through a one (1) year period.; FAR 52.216-19, Order Limitations - (a) Minimum Order: 50 scrap wheels; (b) Maximum order: The contractor is not obligated to honor (1) Any order for a single item in excess of 1,100 scrap wheels, (2) Any order for a combination of items in excess of 1,100 scrap wheels, or (3) A series of orders from the same ordering office within thirty (30) calendar days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this provision; and (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five calendar days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. Minimum and maximum ordering limitations will be based upon the total of any combination of wheels (Type A, B, or C) from the Schedule not to exceed 1,100 wheels per year or 3,300 wheels over the life of the contract, without mutual agreement of both parties; FAR clauses 52.203-3, 52.203-10, 52.204-4, 52.204-7, 52.217 9, 52.242-15; CAR clauses 1352.201-70, 1352.201-71, and 1352.233-71 are applicable to this synopsis/solicitation. Also clause for an Economic Price Adjustment-Iron And Steel Scrap is applicable with full text provided in Attachment 1. Inquiries must be received no later than fifteen (15) calendar days after the posted date of this solicitation, to allow for response. Responses to inquiries received after that date will be at the discretion of the Government. Clarification responses may be provided orally or in writing. However, questions which are determined to require an amendment to the solicitation will only be addressed through that amendment. Offerors must submit all questions concerning this solicitation in writing either by email to l: Judi.M.Jzyk@noaa.gov, or by fax at 206/527-7126. Agency level protest procedures can be found in full text at http://oamweb.osec.doc.gov/CAPPS_car.html, under CAR Part 1333. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Apr 2009) required to Implement Statues or Executive Orders Commercial Items, the clauses cited within the clause as indicated below are applicable: FAR clauses 52.203-6, 52.219-6, 52.216-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.225-1, 52.225-13, 52.232-33, and 52.247-34. Quotes are due in the office of NOAA's Western Region Acquisition Division, address noted above, by 2:00 PM (local time) on June 5, 2009. All quotes received by the due date will be considered by the Government. Facsimile (fax) or email quotes are not acceptable. (c) Proposals shall be marked on the outside of the mailing package with the following information: SOLICITATION NO.: _____________________________ DATE FOR RECEIPT OF QUOTES: _____________________________ TIME FOR RECEIPT OF QUOTES: ___________PM OFFICE DESIGNATED TO RECEIVE QUOTES: _____________________________ Offerors are responsible for submitting proposals, and any revisions, so as to reach the Government office designated, Western Region Acquisition Division's (WRAD) office in Seattle, WA, by the time specified in the synopsis/solicitation. Any package not marked or incorrectly marked for identification as a proposal and is subsequently delivered late will not be considered for award. All contractors doing business with the Government are now required to be registered with the Central Contractor Registry (CCR) and may register at the following web site: http://www.ccr.gov. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 2009) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the On-Line Representations and Certifications Application (ORCA) website, the offeror shall complete only paragraphs (c) through (m) of this provision. All responsible, responsive sources may submit an offer which will be considered by the Agency.
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