SOLICITATION NOTICE
84 -- APPAREL - Amendment 1
- Notice Date
- 5/4/2009
- Notice Type
- Modification/Amendment
- NAICS
- 323110
— Commercial Lithographic Printing
- Contracting Office
- Court Services and Offender Supervision Agency, D. C. Pre-Trial Services Agency, Finance and Administration, 633 Indiana Avenue, NW, Suite 1120, Washington, District of Columbia, 20004
- ZIP Code
- 20004
- Solicitation Number
- RFQ90002700
- Point of Contact
- Rachel Dobbs,, Phone: 202-220-5657
- E-Mail Address
-
rachel.dobbs@psa.gov
- Small Business Set-Aside
- N/A
- Description
- sample sample sample sample Subject: Request for Quote (RFQ) - 90002700, Shirts and Jackets 1. OVERVIEW 1.1. SCOPE: The D.C. Pretrial Services Agency is seeking to procure garments to outfit designated agency personnel. The garments of interest are Short Sleeve Polo Shirts, Long Sleeve Polo Shirts and Windbreakers. 1.2. REQUST FOR QUOTES ( RFQ) DUE DATE: The closing date and time for receipt of quotes is Tuesday May 5 th 2009 at 2:00 P.M. Eastern Standard Time. Quotes submitted after that time will be considered NON-RESPONSIVE. 1.3. POINT OF CONTACT: Submissions in response to this Request for Quotes (RFQ) are to be transmitted via email to Rachel Dobbs at rachel.dobbs@psa.gov. Quotes that includes sample shall be submitted in hard copy via mail or courier, no fax copies will be accepted. W hen electronic transmission is not possible, documents may be transmitted via facsimile to 202-220-5655. 1.3.1 If you have questions regarding this requirement, please submit your inquiries via email, no later than Tuesday, May 1, 2009, 2:00 p.m. Eastern Standard Time to Rachel Dobbs at rachel.dobbs@psa.gov. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective offerors. 1.4. AWARD DATE: Award determination is expected to occur within 20 business days (excluding holidays) after the Request for Quotes (RFQ) due date. 2.0. METHOD OF AWARD: The D.C. Pretrial Services Agency intends to award a Blanket Purchase Agreement (BPA) for this requirement. The PSA will make payments using the government purchase card only. 2.1. QUOTE SUBMISSION EVALUATION: Firm fixed price quotes will be reviewed and evaluated in accordance with established standards. Technical evaluation factors are more important than cost. In the event quotes are evaluated as technically equal in quality, price or cost will become a major consideration in selecting the successful offeror. Contract award shall be made to the responsible offeror whose offer, in conforming to this RFQ, provides an overall best value to the Government, technical and price considered. The Government's objective is to obtain the highest technical quality considered necessary to achieve the objective, within a fair and reasonable cost. <h5> 2.2. PRICE: The price quote is to be submitted as a firm fixed price quote. The price data should include a pricing sheet with totals for all columns of the pertinent data required to fully respond to this Request for Quotes (RFQ). The Government intends to award without discussions. Offerors are encouraged to discount their prices. Offerors must hold prices used in response to this Request for Quote (RFQ) for 365 days from the date of the closing to accommodate any future purchases. </h5> 2.3. QUANTITY : All quantities are estimated and may vary. 2.4. TECHNICAL: The technical component of this Request for Quotes (RFQ) will be evaluated based on your response to the Specialized Technical Requirement, section 11.0. 3.0. GARMENT SAMPLES: If quoting on an "or equal item", offerors must provide a sample of the garment products along with their response to this Request for Quotes (RFQ), at their expense. One sample of each garment, type or embroidery shall be submitted. Material samples of Shirts, Embroidery and Windbreakers are required as listed in the Garment Specifications of this Request for Quotes (RFQ). Samples have to be clearly identified as to type, color and quality of fabric or material. If offeror is quoting on the acceptable products (see 10.0), offeror is NOT required to send a sample, however offeror must clearly state which sample requirement they're quoting on. 3.1. MATERIAL EVALUATION CRITERIA: 3.2. QUALITY: All products provided as samples or otherwise will be new and unused. Remanufactured products will not be accepted. All products provided by the contractor must meet all federal, state and local standards for quality and safety requirements. Products not meeting these standards will be deemed unacceptable and returned to the contractor for credit at no additional charges. 4.0. OTHER SUBMISSION REQUIREMENT: Include the following information with your response: •A. Tax identification number (TIN) •B. Dun & Bradstreet Number (DUNS) •C. Complete Business Mailing Address •D. Contact Name •E. Contact Phone •F. Contact Fax Number •G. Contact email address Please Note: Ensure your firm is registered in CCR - All vendors must be registered in CCR, to receive government contracts over the $3000 threshold. www.ccr.gov 5.0. AWARD TERMS: The potential award will automatically include and adhere to all federal procurement clauses, terms and conditions. 6.0. AVAILABILITY: Offerors are to outline their timeline for delivery of products. 7.0. DELIVERY: All equipment pricing is to include F.O.B. delivery to the ordering facility. Liability for product delivery remains with the contractor until properly delivered. Delivery shall be to a single agency location. The DC Pretrial Services requires inside delivery. 8.0. GENERAL WARRANTY AND RETURNS: The quality of this product should meet the industry standard. Any defective garment in whole or part, including silk screen printing and embroidery, must be replaced in a timely manner. 9.0. EXAMPLES OF ACCEPTABLE SHIRTS : The following products are acceptable for this requirement. Velocity Easy Care Polo 60% cotton/40% polyester Vansport Tournament Pique 65% cotton/35% polyester, 6 oz. Vansport TM Port Authority Silk Touch Pique Shirt 65/35 Poly Cotton Blend Dunbrooke Player 40/60 Poly Cotton Blend Moisture Wicking Fabric 11.0. GENERAL GARMENT SPECIFICATIONS: 11.1. POLO TYPE SHIRT SPECIFICATIONS: •· No pockets Industry standard material to accommodate embroidery Blue in color Available in variety of sizes Unisex fit CURRENT QUANTITY REQUIRED: Long Sleeve: 200 Each sizes rage, S/M/L/XL/XXL/XXXL/XXXXL Short Sleeve: 200 Each sizes rage, S/M/L/XL/XXL/XXXL/XXXXL IDENTIFICATION ON ALL SHIRT TYPES: EMBROIDERY: Embroidery of the agency seal is to be applied to the front left chest area of the exterior of all shirt types. The seal will be reproduced in full color, as represented in the image provided. The seal has to measure 2 ½ " across. Image of agency seal in full color: LETTERING: 6Plastic silkscreen lettering designating the agency acronym is to be applied to the back of all shirt types: Each letter on the back must be 6" x 3". •· Back lettering must be in yellow. Spacing between letters must esthetically pleasing and conform to the appearance of all shirt types. Lettering example: P S A PRICE TABLE - COMPLETE SHORT SLEEVE SHIRT (VARIOUS SIZES) SIZE PRICE SMALL $ MEDIUM $ LARGE $ LARGE TALL $ X-LARGE $ X-LARGE TALL $ 2X-LARGE $ 2X-LARGE TALL $ 3X-LARGE $ 3X-LARGE TALL $ 4X-LARGE $ 4X-LARGE TALL $ PRICE TABLE - COMPLETE LONG SLEEVE SHIRT (VARIOUS SIZES) SIZE PRICE SMALL $ MEDIUM $ LARGE $ LARGE TALL $ X-LARGE $ X-LARGE TALL $ 2X-LARGE $ 2X-LARGE TALL $ 3X-LARGE $ 3X-LARGE TALL $ 4X-LARGE $ 4X-LARGE TALL $ 10.2. WINDBREAKER SPECIFICATIONS: Nylon Outer-Shell Material Thin Cotton Lining Attached clip or hanger for agency personnel identification Zipper Closure Dark Blue or Navy Blue in color Available in variety of sizes Unisex fit CURRENT QUANTITY REQUIRED: 75 Each IDENTIFICATION ON WINDBREAKERS: Plastic silkscreen of the agency seal is to be applied to the front left chest area of the exterior of the jacket. The seal will be reproduced in yellow. The seal has to measure 2 ½ " across. Image of the agency seal: Plastic silkscreen lettering designating the agency acronym is to be applied to the outside of each sleeve: Each letter on each sleeve must measure 2" x 1 ½ ". Sleeve lettering must be in yellow. Spacing between letters must esthetically pleasing and conform to the appearance of the windbreaker. Example: <h6 style="MARGIN-LEFT: 2in">P</h6> S A Plastic silkscreen lettering designating the agency acronym is to be applied to the back of the windbreaker: Each letter on the back must be 6" x 3". •· Back lettering must be in yellow. Spacing between letters must esthetically pleasing and conform to the appearance of the windbreaker. Example: P S A PRICE TABLE - COMPLETE WINDBREAKER (VARIOUS SIZES) SIZE PRICE SMALL $ MEDIUM $ LARGE $ LARGE TALL $ X-LARGE $ X-LARGE TALL $ 2X-LARGE $ 2X-LARGE TALL $ 3X-LARGE $ 3X-LARGE TALL $ 4X-LARGE $ 4X-LARGE TALL $ 11.0. SPECIALIZED TECHNICAL REQUIREMENT: The vendor/offeror must have a current technical capability and functionality to provide a means of ordering any and all specified items selected upon award via an e-commerce portal or web site. The offerors/vendor's e-commerce portal or web site must be able to accommodate both personal or agency directed purchases of these select items by D.C. Pretrial Services Agency personnel on as needed basis. The offeror/vendor must also provide access to the e-commerce portal or web site in a reliable, convenient and a user-friendly manner. Please Note: Subsequent purchase quantities above and beyond the quantities already specified of any required items listed in this Request for Quote (RFQ) are not guaranteed. The offeror must document pricing for all specified garments made available via the e-commerce portal or web site. E-COMMERCE/WEB SITE PRICE TABLE - COMPLETE SHORT SLEEVE SHIRT (VARIOUS SIZES) SIZE PRICE SMALL $ MEDIUM $ LARGE $ LARGE TALL $ X-LARGE $ X-LARGE TALL $ 2X-LARGE $ 2X-LARGE TALL $ 3X-LARGE $ 3X-LARGE TALL $ 4X-LARGE $ 4X-LARGE TALL $ E-COMMERCE/WEB SITE PRICE TABLE - COMPLETE LONG SLEEVE SHIRT (VARIOUS SIZES) SIZE PRICE SMALL $ MEDIUM $ LARGE $ LARGE TALL $ X-LARGE $ X-LARGE TALL $ 2X-LARGE $ 2X-LARGE TALL $ 3X-LARGE $ 3X-LARGE TALL $ 4X-LARGE $ 4X-LARGE TALL $ E-COMMERCE/WEB SITE PRICE TABLE - COMPLETE WINDBREAKER (VARIOUS SIZES) SIZE PRICE SMALL $ MEDIUM $ LARGE $ LARGE TALL $ X-LARGE $ X-LARGE TALL $ 2X-LARGE $ 2X-LARGE TALL $ 3X-LARGE $ 3X-LARGE TALL $ 4X-LARGE $ 4X-LARGE TALL $ Offerors should submit compelling technical documentation (not to exceed 10 pages) evidencing their e-commerce capabilities; describing how these resources may be utilized by the customer; and how purchases made on-line will be able to satisfy the requirements sought by this Request for Quotes (RFQ). 12.0. PURCHASING CARD QUESTIONNAIRE - Please also address the following in your response: 1. Do you currently accept credit cards? Yes____ No_____ 2. Would you accept the Master Card Purchasing Card as a form of payment? Yes____ No_____ 3. Would any additional discount be offered for use of the Card as payment? If so, What? Yes/No if Yes: What type of discount:____________ Rachel Dobbs Contract Specialist D.C. Pretrial Services Agency 633 Indiana Avenue, NW Washington, DC 20004 Telephone: 202-220-5657 Facsimile: 202-220-5655
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