SOURCES SOUGHT
A -- ENVIRONMENTALLY-DRIVEN RISK REDUCTION
- Notice Date
- 4/21/2009
- Notice Type
- Sources Sought
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- NASA/Goddard Space Flight Center, NASA Headquarters Acquisition Branch, Code210.H, Greenbelt, MD 20771
- ZIP Code
- 20771
- Solicitation Number
- NNH09RISKREDUCTION
- Response Due
- 5/1/2009
- Archive Date
- 4/21/2010
- Point of Contact
- Candis J Edwards-Duncan, Contract Specialist, Phone 301-286-4095, Fax 301-286-0357, - Karen M Smith, Contracting Officer, Phone 301-286-5451, Fax 301-286-0356, />
- E-Mail Address
-
Candis.J.Edwards-Duncan@nasa.gov, Karen.M.Smith@nasa.gov<br
- Small Business Set-Aside
- N/A
- Description
- NASA/HQ is soliciting information about potential sources to provide Agency-widesupport for the management of environmentally-driven risk to the mission. This willinvolve material and process engineering, feasibility and risk assessment, program andproject technical and business management, information management and administrativesupport services. This work will assist the Government in managing those risks in bothprogrammatic and infrastructure realms. The Government has a significant investment inthis Program and has made commitments to internal and external entities that hinge on thesuccessful completion of current projects. These efforts are in direct support of NASAsystems programs and other Government programs and strategies.The objective of thiseffort shall be met by fostering technology innovation, encouraging new approaches, andworking together with NASA, Department of Defense (DoD), other Government Agencies andinternational partners.No solicitation exists; therefore, do not request a copy of the solicitation. If asolicitation is released it will be synopsized in FedBizOpps and on the NASA AcquisitionInternet Service. It is the potential offerors responsibility to monitor these sitesfor the release of any solicitation or synopsis.Interested offerors/vendors having the required specialized capabilities to meet theabove requirement should submit a capability statement of 10 pages or less indicating theability to perform all aspects of the effort described herein.Responses must include the following: name and address of firm, size of business;average annual revenue for past 3 years and number of employees; ownership; whether theyare large, small, small disadvantaged, 8(a), HUBZone, and/or woman-owned; number of yearsin business; affiliate information: parent company, joint venture partners, potentialteaming partners, prime contractor (if potential sub) or subcontractors (if potentialprime); list of customers covering the past five years (highlight relevant workperformed, contract numbers, contract type, dollar value of each procurement; and pointof contact - address and phone number). Please advise if the requirement is considered to be a commercial or commercial-typeproduct. A commercial item is defined in FAR 2.101.This synopsis is for information and planning purposes and is not to be construed as acommitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. Respondents deemedfully qualified will be considered in any resultant solicitation for the requirement. The Government reserves the right to consider a small business or 8(a) set-aside based onresponses hereto. All responses shall be submitted to Candis Edwards-Duncan no laterthan May 1, 2009. Please reference "NNH09RISKREDUCTION" in any response. Any referencednotes may be viewed at the following URLs linked below. Below is the Statement of Work for this requirementIntroduction1.1Background and PurposeThe purpose of this contract is to provide Agency-wide support for the management ofenvironmentally-driven risk to mission. This will involve material and processengineering, feasibility and risk assessment, program and project technical and businessmanagement, information management and administrative support services. This work willassist the Government in managing those risks in both programmatic and infrastructurerealms. The Government has a significant investment in this Program and has madecommitments to internal and external entities that hinge on the successful completion ofcurrent projects. These efforts are in direct support of NASA systems programs and otherGovernment programs and strategies. The objective of this effort shall be met byfostering technology innovation, encouraging new approaches, and working together withNASA, Department of Defense (DoD), other Government Agencies and international partners.1.2HistoryThe NASA Acquisition Pollution Prevention (AP2) Program Office was established in 1998through a NASA HQ/Kennedy Space Center (KSC) Memorandum of Agreement to form an AP2Principal Center. The purpose of the Office was to be the focal point for assisting theAgency in eliminating or reducing their use of ozone depleting substances, volatileorganic compounds, and hazardous materials throughout the life cycle of space and groundsupport systems. Because of the pervasiveness of many NASA environmental problems andbenefits of collaboration, the NASA AP2 Program mandated the projects undertaken be of ajoint nature. The AP2 office supported DoD P2 efforts through its participation with suchentities as the Joint Group on Pollution Prevention (JG-PP). As NASA operations require us to deal with the international community as a customer andour suppliers (both domestic and international) become more involved in a global market,product lines do not always continue to cater to our unique requirements. This can becaused by global supply and demand as well as foreign regulations that govern bothmanufacture and import of specific hazardous materials. Our international interactionsaddress these problems along with common infrastructure risks with partners abroad.To facilitate the international collaboration, in September 2002 NASA entered into JointStatement with the Portuguese Ministry of Urban Affairs, Spatial Planning and theEnvironment to cooperate on Matters of the Environment. The operating entities for theNASA agreement are the NASA Environmental Management Division and a newly formedconsortium Centro Para Preveno da Poluio (Center for Pollution Prevention) (C3P) asset forth in the Terms of Reference. It is critical that these internationalrelationships that are heavily invested be maintained without interruption ordegradation. The Joint Statement and Terms of Reference are attachments 1 and 2respectively.In 2007 it was recognized that the philosophy and activities of the AP2 Office hadexpanded well beyond those embodied in the MOU and inferred by the AP2 namesake. A newMOU between NASA HQ and the Kennedy Space Center was signed changing the name to theTechnology Evaluation for Environmental Risk Mitigation (TEERM) and incorporated the fullrange of environmentally driven risk mitigation activities envisioned at the time. Therecognition that infrastructure issues such as energy cost and availability can poseenvironmentally-driven mission risks expands the contract scope accordingly.This contract not only supports the TEERM office but also any otherenvironmentally-driven infrastructure or programmatic risk management requirementsthroughout the Agency.This has included support to the Shuttle Environmental AssuranceInitiative through MSFC and the Energy Management Function and Environmental Managementactivities from HQ.1.3Path forwardTwo current situations will drive additional requirements on this contract one domesticand one international.The domestic development involves probable increasing interactionwith other US space asset-using organizations and the asset ground support equipment. This will require TOP SECRET clearance for these interactions.The international development involves an evolution of the Joint Statement to alegally-binding international agreement. The new agreement will now occur in two phases. The agency-to-agency agreement under US law will be signed just before or early into thecontract period of performance and will require close coordination with the Portugueserepresentatives to begin performing activities under the new agreement. Thegovernment-to-government agreement process will start soon after the agency-to-agencyagreement is signed and will take approximately one year to finalize.2ObjectiveThe objective of this contract is to reduce NASAs environmentally-driven infrastructureand programmatic risks through project and management activities both domestic andinternational.3Scope 3.1General RequirementsThe Contractor shall provide the necessary management, engineering, technical, andadministrative personnel, material and all other items essential to the performance ofthe assigned tasks unless the SOW specifies otherwise.It is critical that all currentprojects be continued without adverse effect to the stakeholders and without additionalrisk to the Agency Mission or in a manner that jeopardizes current and futurepartnerships. The Contractor shall travel to government and other contractor sites,including international locations, and other locations as required in accomplishing thisSOW.3.1.1InterfacesThe successful execution of joint projects requires specialized experience and expertisein order to effectively combine a vast array of requirements into manageable projects andto obtain the resources needed to complete the projects in a manner that meets what oftencan be conflicting needs. Because of the complexities involved, all projects shallfollow a structured project methodology. Key aspects of this methodology include activeparticipation (consensus building and inclusiveness), identification of communities ofpractice to gain synergy and leverage resources, coalition building of partnerships amonggovernment, private, and non-profit organizations, multi-disciplinary andinter-disciplinary teaming, and thorough documentation of all major discussions,decisions and recommendations.The Contractor shall interface with personnel from our international partners, NASACenters, other Federal Agencies, Government contractors, and technology vendors in theperformance of technical and business support activities. Contractor personnel will notprovide direction or otherwise interject themselves into relationships between theGovernment and other Government contractors.3.1.2SecurityThe contractor will need the ability to work with TOP SECRET information on some tasks. Most of the tasks do not require security clearance.3.1.3Work locationThe primary location for efforts assigned under this contract will be at KSC. When workis performed at KSC, the Government will provide all necessary office space andequipment. However, Government provided office space is limited. The Contractor willprovide the office space, office equipment and expendable supplies and all administrativesupport needed in excess of that provided by the Government. Accomplishment of specifictasks may require tasks to be performed at other Government and contractor facilitiesthroughout the United States and foreign locations.3.1.4TravelTravel to NASA and other Government installations, Contractor facilities and otherdesignated worldwide sites will be performed by the Contractor as necessary to completethe required work. Travel will be estimated by the contractor and approved and funded bythe Government on each Delivery Order. The contractor shall invoice only actual travelcosts for this travel.The Contractor shall generate written trip reports to besubmitted NLT 30 days following each trip ending. 3.1.5International Cooperation ExpansionThe contractor shall facilitate expansion of the activities especially with our foreignpartners. In particular, the contractor shall facilitate activities in Europe with thePortuguese Government and expand cooperation with stakeholders in Germany and TheNetherlands. This shall be accomplished through contacts established at the highestlevels within those entities and with the Embassies in those countries. The contractorshall seek to expand activities along the lines of the upcoming agreement in the areasof:Materials management and substitutionPollution control strategies;Remediation and cleanup;Renewable and alternative energy systems;Encroachment risk mitigation;Climate change; and,Green sustainable development.3.1.6Hardware Design and FabricationThe contractor shall manage the design and fabrication of the hardware required for testand evaluation and operation to support the tasks below.3.2Task Requirements3.2.1TEERM Support3.2.1.1 CoreThe purpose of Core support is to provide engineering, technical and administrativesupport to the NASA Technology Evaluation for Environmental Risk Mitigation PrincipalCenter (TEERM). This core support effort provides Agency-wide support as specified inthe areas of material and process engineering, feasibility and risk assessment, programand project technical and business management, information management and administrativesupport services for the development, planning, integration and execution of projectopportunities that reduce or eliminate NASAs environmentally-driven risks. Theobjective of this effort shall be met by fostering technology innovation, encouraging newapproaches, and working together with NASA, other Government agencies, industry, andinternational partners.The Contractor shall provide the resources to assist the Government in all aspects ofTEERM execution and development. The Contractor shall provide a quarterly ExecutiveProgress Report outlining the activities performed over the preceding three-month period,in concert with updates of project content on the TEERM Web site. The Contractor shallprovide a Program Management Review presentation and an end-of-period report summarizingthe activities performed. The Contractor will use their respective expertise to assist the Government withstrategic planning in order to sustain and expand the program in order to achieve maximumbenefits. This will include but is not limited to administrative support for meetingsand workshops. The Contractor is responsible for maintenance and expansion of the TEERM professionalnetwork. This includes regularly contacting current stakeholders to ensure theirrequirements are being met and to gain understanding of future needs.The contractormust be knowledgeable of emerging technologies and be able to evaluate their pertinenceto the needs of TEERM. It is anticipated that the upcoming international agreement will involve certain ongoingbasic operating essentials and be supplemented by projects that will proceed through thestandard project cycle much like TEERM. The basic operating essentials will consist ofthe day-to-day coordination with C3P and an annual workshop that alternates betweendomestic and European sites. The contractor shall assist NASA in all aspects of theAgreement operation including activity expansion as mentioned above.The Contractor will be responsible for scheduling and documentation of all approved TEERMactivities.3.2.1.2 ProjectsThe Contractor shall provide the skill mix commensurate with complexities of expandingthe Agency-wide program and developing and managing joint demonstration/validation(dem/val) projects. The Contractor is expected to maintain the projects in varying phasesof development. The Contractor shall provide program and project support focusing oncost, schedule and technical performance. Changes in project cost, schedule andtechnical performance are subject to the review and approval of the NASA TEERM Manager. The Contractor is required to provide explanation and justification for projectvariances. The Contractor shall assist the NASA TEERM Manager in enhancing and expandingthe program to meet current and future Agency needs. Current active projects include the following:Hexavalent Chrome-Free Coating Systems for Aerospace. Gas Dynamic Spray Technology.UV- Curable Coatings (JG-PP). Oxygen Cleaning Products Preliminary. Lead-Free Electronics Project 2.Hypergolic propellant destruction via microwavesLaunch pad coating demonstrationThe Contractor will continuously analyze and evaluate the needs of the Government andexisting or emerging technologies to identify opportunities for new collaborativeprojects. The Contractor will identify and engage potential stakeholders as theiridentification and buy-in is critical to the development of a joint project. A projectteam will be configured and this team will be the focal point for the development ofperformance requirements. Stakeholders can change throughout the life cycle of a projectand it is incumbent upon the Contractor to be familiar with this dynamic and to recommendto the Government mitigating action. Among the technical opportunities currently being explored for development into activeprojects include:Corn Based Blasting MediaLife-Cycle Corrosion of Space VehiclesSpace Hardware Decommissioning/ DecontaminationTesting Lead-Free Electronic Assemblies Renewable Energy Collaboration (with WSTF and C3P)Indoor Solid State LightingHydrogen Sensors/Detector TechnologiesHypergolic propellant treatment3.2.2Energy and Water Conservation and Monitoring3.2.2.1 Energy and water data review, analysis, and reportingThe Contractor shall review the quarterly monitoring data in the NASA EnvironmentalTracking System (NETS) for reasonableness and consistency with reporting requirements,review the annual data inputs to report, coordinate the center accomplishment inputs anddraft the annual report.3.2.2.2 Track status of the Strategic Investment Initiative (SII) projectsThe contractor shall coordinate center status inputs and prepare the SII project statusreport for on-going projects. The contractor shall also coordinate and suggestprioritization of proposed projects for SII project calls.3.2.2.3 Support Agency-wide Energy ActivitiesThe contractor shall draft and maintain the Energy NASA Procedural Requirements (NPR),arrange and participate in quarterly Energy Management Panel (EMP) ViTs, arrange andparticipate in the annual EMP meeting and maintain the associated website.3.2.2.4 Energy and Water Management Functional Review (EWMFR) SupportThe contractor shall provide EWMFR On-site support to document the results of the reviewand draft the report. Findings and center responses are entered into NETS and thecontractor shall coordinate the center finding response follow-up to ensure thecorrective measures are implemented. Based on that coordination the contractor shallmake finding closure recommendations to the NASA Energy Manager. 3.2.2.5 Renewable Energy evaluation and supportThe contractor shall assist NASA in evaluating renewable energy on-site generationpossibilities for viability and cost effectiveness.3.2.3Interagency Working Group (IWG) on Hydrogen and Fuel Cells3.2.3.1 Track NASA activities concerning hydrogen and fuel cellsThe contractor shall maintain a contact list with contacts that have activitiesassociated with hydrogen and fuel cells within NASA. The contractor shall communicatewith each contact on a periodic basis (not to exceed semi-annually to gather informationon what activities are occurring within NASA on these subjects and their status. Thesewill be used to update the IWG and to determine if any synergy or opportunities forcollaboration exist between the IWG and the NASA activities.3.2.3.2 Prepare demonstration project proposals and track statusAs opportunities for collaboration arise, prepare collaborative project proposals forsubmission to the IWG or other entities for approval. Once approved, track the status ofthe effort for reporting purposes to the sponsors and the IWG.3.2.3.3 Maintain the NASA website associated with this groupA website has been established at http://www.nasa.gov/vision/earth/technologies/hydrogen.htmlfor this activity. The contractor shall, per the NASA web portal procedures, maintainand update the site to illustrate the activities above in a public format.3.2.4Programmatic Environmental AssuranceThe work will consist of environmental engineering, planning, technical support andreview, regulatory support interfaces, integration, systems engineering, design andstudies, pollution prevention, risk assessment and management, sustainability, managementand administrative efforts required for the Contractor to develop, plan and integrateenvironmental activities for Programmatic support. This currently supports the SEAinitiative.3.2.5Management Systems Support3.2.5.1 Strategic PlanningProject work will include strategic planning to identify and recommend actions to reduceenvironmentally driven risks to the NASA Mission. Strategic planning scope willencompass management systems, programs and processes and linkages with otherorganizations.Strategic planning activities will involve identifying risks andopportunities for risk mitigation and for improving the effectiveness and efficiency oforganization structures, functions, operations and inter-organizational relationships.3.2.5.2 Organization Structure AnalysisThe project work will analyze organizational structures, components, functions,operations and metrics. Project tasks will identify, develop and suggest refined and newperformance metrics and measurement and data collection processes.3.2.5.3 Management System DevelopmentThe project work will involve management analysis and metrics development with thepurpose of improving the effectiveness of management systems in reducing theenvironmentally-driven risks.3.2.6Conference Planning and ExecutionTypes of tasks associated with this will include items such as management of all aspectsof the registration process including a web-based registration process for conferenceattendees and on-site support throughout the conference; assisting with distributing thenecessary announcements, programs, and other materials required for the conference;assisting with managing speakers for the conference; providing periodic update reportsand attendee lists; and arranging venues and accommodations.3.2.7Green Engineering AdvancementThe objective of this section is to provide design and consulting support aiding NASA in:1. developing green engineering and design practices in managing, maintaining andoperating its Centers and current missions; 2. developing green engineering designs, products, processes and materials to beincorporated into future Center operations, facilities and missions and 3. assisting in developing a green engineering and design ethos through out the Agency. This support is to be provided within the framework where output materials and energyfrom one process can be effectively utilized by another (i.e., waste of one processbecomes food for another). The consequences of utilizing this design concept are systems(and systems of systems) which reuse materials indefinitely, have zero net waste, and useenergy efficiently. Potential activities utilizing this framework include the design ofmaterials, products, processes, hardware, and facilities that are inherently safe,regenerative and produce ecological and social value. At the early stages of development,these new system designs will embrace the concept that waste does not exist within theirlife cycle.These concepts are not new to NASA but, will become increasingly important as futuremissions take space exploration to distances further and further from our home planet andthose supporting Centers, facilities and processes continue to compete for everdecreasing and limited resources.All questions concerning this requirement should be directed to Candis Edwards-Duncan at301-286-4095 or Candis.J.Edwards-Duncan@nasa.gov.
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