SOLICITATION NOTICE
T -- Video Post Production Services for USAF Band
- Notice Date
- 4/17/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 512110
— Motion Picture and Video Production
- Contracting Office
- Department of the Air Force, Direct Reporting Unit - Air Force District of Washington, 11 CONS, 20 MacDill Blvd Suite 400, Bldg P20, Bolling AFB, District of Columbia, 20032, United States
- ZIP Code
- 20032
- Solicitation Number
- FA7012-09-T-0025
- Archive Date
- 5/12/2009
- Point of Contact
- Anthony Vaughn,, Phone: 202-404-8342, Shawntara S. Govan,, Phone: 202-404-8343
- E-Mail Address
-
anthony.vaughn.ctr@afncr.af.mil, shawntara.govan@afncr.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- Competitive Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotation (RFQ) and the solicitation number is FA7012-09-T-0025. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-32. The North American Industry Classification System code is 512110 with a business size standard of $29.5 million. The proposed contract is 100% set-aside for small business. CONTRACT LINE ITEMS: 0001: Non-Personal Services: The contractor shall provide video/post production services for the United States Air Force Band's performance at Strathmore Hall from 14 -17 June 09 in accordance with the attached statement of work. QTY: 1 LOT, UNIT PRICE: $ ______________, EXTENDED AMOUNT: $ ______________. VIDEO POST PRODUCTION STATEMENT OF WORK 1.0. DESCRIPTION OF SERVICES 1.1. SCOPE OF WORK. The Contractor shall furnish personnel, equipment, personnel, tools, materials and transportation necessary to provide a Video Post Production Services. This is a taped event for a later broadcast. The taping takes place at the Strathmore in Bethesda, MD, on 16 - 17 Jun 09. 1.1.1 The Contractor's facility shall provide a post-production broadcast entertainment programming capability with experienced personnel as well as the technical and creative resources necessary to complete a full High-Definition program which meets or exceeds the broadcast requirements of any major High-Definition Network or HD Cable broadcaster (i.e. CBS, PBS). 1.1.2. The Contractor shall provide the finished Masters in HDCam SR Format. Any substitution of gear must be approved in writing by the USAF Band Producer. 1.2. SERVICES. The Contractor shall digitize all footage from the taping in AVID HD format. All files shall be saved on a Contractor provided hard drive. The Contractor shall ship the hard drive to the director for preliminary post production editing. The director shall return the hard drive to the Contractor prior to final post-production dates. 1.3. MEETINGS: The Contractor shall ensure that key personnel attend the production meeting on 8 May 09 at Strathmore Hall. Key personnel shall be available, in person or via teleconference, for any additional meetings that may be required during the entire production period of 14- 17 Jun 09. 1.4. PRODUCTION: All key personnel shall be on-site and available from 14 - 17 Jun 09 as deemed necessary based on coordination with the USAF Band Producer. During this period, specific rehearsal times, arrival times, and release times shall be subject to change and the Contractor shall meet the requirements necessary to fulfill the production expectations. The Contractor shall ensure key personnel can be contacted immediately if an emergency meeting or a change in schedule becomes necessary. All meetings and services shall occur at The Music Center at Strathmore Hall, 5301 Tuckerman Lane, Bethesda, MD 20852-3385. The schedule is as follows: Production Meeting 8 May 09 Taping 14 -17 Jun 09 Editing in Post Production 03 - 07 Aug 09 1.5. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated as Government Furnished Property/Services at paragraph, the contractor shall furnish everything required to perform this contract. 1.5.1. Video Decks: 2 - decks for playback of HDCAM SR production tapes in 1080/30i and 1080/24p as well as Laybacks to HDCAM SRin 1080/30i and 1080/24p. This shall be the format provided by the government. 1.5.2. Editing System: Due to production cohesion the Contractor must provide the following non-linear video editing system: 1 - AVID Adrenaline On-line HD Editing System with AVID's latest software release, running on at least a Quad-Core Computer mainframe with AVID's DNXCEL Hardware, with more than adequate On-line Drive Space for all Ingested Media. The AVID HD Editing System must also have a full complement of DVE 3D-Effects, Full Character-Generation, and complete Multi-Level Color-Correction capabilities. Audio Monitoring must be of appropriate quality for Concert programming. Technical Video Levels Monitoring must also be available online. Access to High-Speed Internet Connection in Edit Suite, with Printing and Faxing, is also required. 1.5.3. Program Monitor: The Master Program Monitor must be a 16x9 1080i Native CRT Monitor for On-line Editing quality assurance. Other monitors must also display in 16x9 natively. 1.5.4. Audio capability: The ability to Import WAV and/or AIFF Audio Tracks and Sync with Edited video from Premixed Audio files in Stereo and/or 5.1 Surround Sound. Also, the ability to Export AAF Audio files for Mixing in ProTools, or better, with sound-effects, if necessary. 1.5.5. Additional video products: The contractor shall provide compression to QuickTime or WMV clips of intermediate edited program progress, available for web streaming at the end of any editing session, as needed. The contractor shall be able to provide Full Duplication capabilities for HD Clones, Down-Conversions to Digital and Analog formats, and DVD Authoring. 1.6. GENERAL INFORMATION. 1.6.1. Government Remedies. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor's failure to perform satisfactory services or failure to correct nonconforming services. 1.6.2. Recognized Holidays. Memorial Day and Independence Day 1.6.3. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. 1.6.3.1. Base Access. The contractor shall obtain personnel identification passes for all employees and vehicle passes for all contractor and personal vehicles entering Bolling AFB. The contractor must complete AF Form 75, Request for Visitor/Vehicle Pass and DD Form 1172, Application for Uniformed Services Identification Card and submit them to Security Forces, Pass and Registration. Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles to be registered. The contractor must submit a complete list of all employees performing on this contract through the Contracting Office to the Security Forces. Lost vehicle and entry passes shall be reported immediately to Security Police and the government representative. 1.6.3.2. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. 1.6.4. Contractor Requirements. 1.6.4.1. Contractor Employees. The contractor shall provide qualified and trained employees for all equipment used in this contract. The contractor shall have a minimum of twenty years experience of professional experience as an editor. The contractor shall possess extensive broadcast entertainment programming experience editing programming of this nature, professional editing experience for at least 6 live musical broadcasts. The contactor shall provide with quotation resumes/certifications substantiating the qualifications of employees' performance for this contract. 1.6.4.2. The crew chief and control of contractor employees in the performance of this contract shall be the responsibility of the contactor, to coordinate between crew, director, and the USAF, however, the contractor shall comply especially with the contract requirements and Bolling Air Force regulations concerning conduct of employees. 1.6.4.3. Compliance with Laws and Regulations. The service provider shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, permits, Department of Defense (DoD), AF, and base requirements and instructions required for the performance of the duties in this SOW. The service provider shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental pollution risks. 1.6.5. Indemnification: The contractor agrees to indemnify and hold the Government and the Department of the Air Force harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of service provider personnel in transit to, from or during the period of attendance at any of the required locations in support of this production. 1.6.6. RIGHTS AND ROYALTIES. All rights and royalties resulting from the production of this musical shall become the property of the United States Air Force and the United States Air Force Band. The Contractor shall not have any rights to potential royalties, now or in the future, as a result of their performance under the terms and conditions of this contract. INSPECTION AND ACCEPTANCE TERMS: Services will be inspected and accepted by a government representative. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition and the applicable Addendum to FAR Clause 52.212-1 is as follow: 52.214-31(f)(1) fax# (202)767-7887, 52.214-34, 52.214-35,52.252-1 http://farsite.hill.af.mil, 52.252-5: (b) DFARS (Chapter 2), and 252.225-7000. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will select the best overall offer based on the Past and Present Performance, Technical Capability, and Price. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be advantageous to the Government. Past Performance is equally as important as the Technical factor. Past Performance and Technical, when combined, are more important than price. The government seeks to award to the offeror who best meet or exceed the requirements affordably. A decision on the technical acceptability of each offeror's quoted shall be made. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. A rating of unacceptable will render the entire proposal unacceptable. The Government will determine technical acceptability as described by the evaluation factors. In making this decision, the Contracting Officer will integrate the evaluation team's evaluations of the evaluation factors. While the evaluation team and the Contracting Officer will strive for maximum objectivity, the selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. Evaluation Factors: 1. Technical Factor: Trained Contractor Personnel: The standard is met when adequate resumes/certifications for key personnel are provided with sufficient information indicating personnel education, experience as well as any other information relative to performance of this contract in accordance with paragraph 1.6.4.1. The extent, depth and quality of the key personnel's relevant work experience, as well as the quality and applicability of their education technical experience and professional development as they relate to their proposed position in performance of the contract shall be evaluated. The following technical evaluation factors will be evaluated and rated according to the chart listed below: Rating Definition Acceptable Acceptable - meets minimum mandatory requirements. Unacceptable Unacceptable - does not meet minimum mandatory requirements. 2. Past Performance Factor: A) Given the critical need to guard against poor contract performance, the past and present performance evaluation factor will assess the relevance and breadth of the Offeror's experience provided by (1) the references from the offeror and (2) data independently obtained from other government and commercial sources. (B) The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the effort described in this RFP, based on the offeror's demonstrated past and present performance. The past evaluation will assess the offeror's record of providing high quality services in a timely manner; conforming to specifications and the standards of good workmanship; adhering to contract schedules. Provide a list of at least two (2), but no more than four (4), of the most relevant contracts performed for Federal agencies and commercial customers within the last 3 years that demonstrate your ability to perform the proposed effort of post production services for a live musical production. Sample of work shall be provided in a DVD format. 3. Price Factor: This factor will evaluated the cost proposal to determine price analysis and price reasonableness of the proposed total evaluated price. Offerors are specifically advised that, under this evaluation method, the government may determine that an offer is unacceptable if the prices are unbalanced if they are significantly overstated or understated in relation to the actual cost of the work. This may be ground for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic proposal. By signing its offer, the offeror certifies that the price stated on the CLIN includes an appropriate apportionment of all costs, direct and indirect, overhead, and profit. Review of the offeror price data will consist of an analysis to determine the following: (A) Price Analysis. All cost and financial information required by this RFQ and amendment (s) there to have been submitted. One or more of the following techniques may be used to perform price analysis. (1) Comparison of proposed prices received in response to the solicitation. (2) Comparison if prior proposed prices and contract prices with current proposed prices received for the same or similar end items. (3) Comparison of proposed prices with Independent Government Estimates (IGE). (B) Price Reasonableness. Each quotation will be evaluated to determine whether the government considers the proposed price to be reasonable. The government will evaluate price reasonableness in relation to commercial or market price lists, IGCE, or any other information used as a basis for comparison. (C)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be the most advantageous to the Government in accordance with the requirement. Only those offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. If additional information is required to support price reasonableness, each offeror may be requested to provide a hard copy of their price break-down. Non-conformance with this requirement may result in offeror's quote being determined unacceptable. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3, "Offeror Representations and Certifications-Commercial Items" applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representation and Certifications Application (ORCA). An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certificates electronically at ORCA. If an offeror has not completed the annual representations and certifications at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and the applicable Addendum to FAR Clause 52.212-4 are as follow: 52.204-7, 52.223-5, 52.223-6, 52.237-2, 52.252-2, http://farsite.hill.af.mil, 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004 Alt A, 252.212-7001: 252.232-7003, 252.232-7006, 252.246-7000 and 252.247-7023 Alt III, 252.225-7001, 252.225-7002, 252.232-7010, 252.243-7001, and 5352.242-9000: (c) Mrs. Diane Dade, 1535 Command Drive, Suite 202, Andrews AFB, Camp Spring MD, 20762 Phone # 301-981-7342. FAR CLAUSE 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-41, 52.222-50, 52.232-33, 52.233-3, 52.233-4 and 52.222-42: THIS IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION: Employee Class: Monetary Wage-Fringe Benefits: Engineering Tech IV GS-11 $29.22 Computer Operator V GS-08 $21.87 The Wage Determination 2005-2103, dated March 16, 2009, revision 7 is applicable. The web site is http://www.wdol.gov. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. The FAR clause web site is http://farsite.hill.af.mil. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All quotes must be received by 4:00 P.M. Eastern Standard Time (EST) on 27 April 2009 to 11th CONS/LGCO, 20 MacDill Blvd, Suite 400, Bolling AFB, DC 20032 by mail, facsimile, or e-mail to anthony.vaughn.ctr@afncr.af.mil. An official authorized to bind your company shall sign and date the quote. Questions concerning this solicitation should be addressed to Anthony Vaughn, Contract Specialist, Phone (202) 404-8342, FAX (202) 767-7887 or e-mailed to anthony.vaughn.ctr@afncr.af.mil or Shawntara Govan, Contract Manager, Phone (202) 767-7978, FAX (202) 767-7816 or e-mailed to Shawntara.Govan@afncr.af.mil by 12 PM on 22 April 2009.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=8cc2a265aade0ea826dbdb03af09b72e&tab=core&_cview=1)
- Place of Performance
- Address: The Music Center at Strathmore, 5301 Tuckerman Lane, Bethesda, Maryland, 20852-3385, United States
- Zip Code: 20852-3385
- Zip Code: 20852-3385
- Record
- SN01795629-W 20090419/090417215440-8cc2a265aade0ea826dbdb03af09b72e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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