SOLICITATION NOTICE
T -- Video Production Crew
- Notice Date
- 4/14/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 512110
— Motion Picture and Video Production
- Contracting Office
- Department of the Air Force, Direct Reporting Unit - Air Force District of Washington, 11 CONS, 20 MacDill Blvd Suite 400, Bldg P20, Bolling AFB, District of Columbia, 20032, United States
- ZIP Code
- 20032
- Solicitation Number
- FA7012-09-T-0026
- Archive Date
- 5/8/2009
- Point of Contact
- Anthony Vaughn,, Phone: 202-404-8342, Shawntara S. Govan,, Phone: 202-404-8343
- E-Mail Address
-
anthony.vaughn.ctr@afncr.af.mil, shawntara.govan@afncr.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- Competitive Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotation (RFQ) and the reference number is FA7012-09-T-0026. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-32. The North American Industry Classification System code is 512110 with a business size standard of $29.5 million. The proposed contract is 100 percent set-aside for small business. CONTRACT LINE ITEMS: 0001: Nonpersonal Services: The contractor shall furnish personnel and transportation necessary to provide a video production crew to include taping services, production, post production services, and meetings for the United States Air Force(USAF). The contractor services shall be perform at the Strathmore Hall, Bethesda, MD 20852-3385, in accordance with the statement of work (SOW) below. The period of performance is from 8 May 2009 through 07 Aug 2009. QTY: 1 LOT, UNIT PRICE: _________, EXTENDED AMOUNT: _________. 1.0. DESCRIPTION OF SERVICES. 1.1. SCOPE OF WORK. The contractor shall furnish all trained personnel, equipment, tools, materials, supervision, transportation and other services necessary to provide a video production crew that will provide video production crew services for the United States Air Force (USAF) Band. This is a taped event for later broadcast. The production meeting shall take place on 8 May 09. Load-in shall take place on 14-15 Jun 09 at the Strathmore in Bethesda MD. The rehearsal/taping takes place on 16 Jun 09 and a final live taping will occur on 17 Jun 09. The audio will be captured by a dedicated truck that shall be provided by a separate contractor. The Contractor shall operate video production equipment provided by the government through a separate contractor. The Contractor for this Statement of Work shall provide the all professional and trained personnel for on-site taping of the event. The post-production of the event shall be provided by a separate contractor. 1.2. SERVICES. The contractor shall provide the appropriate number of trained persons and equipment necessary to accomplish all numbered items listed in the Statement of Work. See paragraph 1.6.4.1. Any substitution of gear must be approved in writing by the USAF Band Producer. The contractor shall provide examples of their work. Examples should represent the contractors ability to record a live musical production. Acceptable format is Compact Disc. 1.3. MEETINGS. The Contractor shall ensure that key personnel attend the production meetings at Bolling AFB, DC within a 24 hour notification period to discuss the production. All daily times and shall be coordinate with USAF Band Producer. Key personnel shall be available, in person or via teleconference, for any additional meetings that may be required during the entire production period 8 May 09 - 24 Jul 09. all prospective contractors shall ensure they can meet the daily schedule as stated in the SOW. 1.4. PRODUCTION. The contractor's key personnel shall be on-site and available in accordance with the tenative schedul as follows. All meetings and services shall occur at The Music Center at Strathmore 5301 Tuckerman Lane Bethesda, MD 20852-3385. The schedule is as follows: 08 MAY09 Production Meeting 1000 14 JUN09 Load-In 0800-1700 15 JUN09 Cue to Cue Tech Rehearsa/ Work Notes 0800-1700 16 JUN 09 Dress Rehersal and Taping 0800-2300 17 JUN 09 Show and Taping 1300-2300 17 JUN 09 Load-Out 2300 1.5. EQUIPMENT. Contractor shall provide the following professional quality equipment.1-9'to 18' adjustable camera jib with all necessary cabling and components to mount and operate a hand held camera provided by a separate contractor. A Steadi-Cam camera stabilization system or equivalent with all necessary cabling and components to mount and operate a hand held camera provided by a separate contractor. 1.6. CONTRACTOR FURNISHED ITEMS AND SERVICES. Except for those items or services specifically stated as Government Furnished Property/Services, the contractor shall furnish everything required to provide a video production crew and service on this contract. 1.7. GENERAL INFORMATION. 1.7.1. Government Remedies. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor's failure to perform satisfactory services or failure to correct nonconforming services. 1.7.2. Recognized Holidays. Memorial Day and Independence Day 1.7.3. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. 1.7.3.1. Base Access. The contractor shall obtain personnel identification passes for all employees and vehicle passes for all contractor and personal vehicles entering Bolling AFB. The contractor must complete AF Form 75, Request for Visitor/Vehicle Pass and DD Form 1172, Application for Uniformed Services Identification Card and submit them to Security Forces, Pass and Registration. Vehicle registration, proof of insurance, and a valid driver's license must be presented for all vehicles to be registered. The contractor must submit a complete list of all employees performing on this contract through the Contracting Office to the Security Forces. Lost vehicle and entry passes shall be reported immediately to Security Police and the govnerment representative. 1.7.3.2. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. 1.7.4. Contractor Requirements. 1.7.4.1. Contractor Employees. The contractor shall provide qualified and trained employees for all equipment used in this contract. The technical director and a IMAG technical director shall have a minimum of 3 years experience of switching live music programs and working with shot sheets. The camera operators shall have a minimum of 2 years of experince with live music programs, reading shot sheets and operating high definition (HD) cameras along with handheld experience. The jib operator, steadi-cam operator shall have a minimum of 2 years of experience. The lighting designer director shall have a minimum of 12 years of professional experience as a lighting director for video and live musical HD broadcast. The senior video operator and assistance video operartor shall have HD experience. The contractor shall provide qualified and trained video tape operators, audio operator and lighting programmers. The contactor shall provide with quotation resumes/certifications substantiating the qualifications of employees' performance for this contract. 1.7.4.2. The crew chief and control of contractor employees in the performance of this contract shall be the responsibility of the contactor. The contractor shall coordinate between crew, director, and the USAF Band Producer, however, the contractor shall comply espcially with the contract requirements and Bolling Air Force regulations concerning conduct of employees. 1.7.5. Compliance with Laws and Regulations. The service provider shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, permits, Department of Defense (DoD), AF, and base requirements and instructions required for the performance of the duties in this SOW. The service provider shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental pollution risks. 1.7.6. Indemnification: The contractor agrees to indemnify and hold the Government and the Department of the Air Force harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of service provider personnel in transit to, from or during the period of attendance at any of the required locations in support of this production. 1.7.7. RIGHTS AND ROYALTIES All rights and royalties resulting from the production of this musical shall become the property of the United States Air Force and the United States Air Force Band. The Contractor shall not have any rights to potential royalties, now or in the future, as a result of their performance under the terms and conditions of this contract. INSPECTON AND ACCEPTANCE TERMS: Services shall be Accepted will be at 201 MCCHORD STREET, Bolling AFB, Washington D.C. 20032. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition and the applicable Addendum to FAR Clause 52.212-1 is as follow: 52.252-1 http://farsite.hill.af.mil, 52.252-5: (b) DFARS (Chapter 2), 52-222-22, 52.222-25,and 252.225-7000. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be advantageous to the Government. The competing offerors' price is more important after technical information is accepable. The government seeks to award to the offeror who best meet or exceed the requirements affordably. A decision on the technical acceptability of each offeror's quoted shall be made. Only those offerors determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. A rating of unacceptable will render the entire proposal unacceptable. The Government will determine technical acceptability as described by the evaluation factors. In making this decision, the Contracting Officer will integrate the evaluation team's evaluations of the evaluation factors. While the evaluation team and the Contracting Officer will strive for maximum objectivity, the selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. Evaluation Factors: 1. Technical Factor: Trained Contractor Personnel: The standard is met when adequate resumes/certifications for key personnel are provided with sufficient information indicating personnel education, experience as well as any other information relative to performance of this contract. The extent, depth and quality of the key personnel's relevant work experience, as well as the quality and applicability of their education technical experience and professional development as they relate to their proposed position in performance of the contract shall be evaluated. The following technical evaluation factors will be evaluated and rated according to the chart listed below: Rating Definition Acceptable Acceptable - meets minimum mandatory requirements. Unacceptable Unacceptable - does not meet minimum mandatory requirements. 2. Price Factor: This factor will evaluated the cost proposal to determine price analysis and price reasonableness of the proposed total evaluated price. Offerors are specifically advised that, under this evaluation method, the government may determine that an offer is unacceptable if the prices are unbalanced if they are significantly overstated or understated in relation to the actual cost of the work. This may be ground for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic proposal. By signing its offer, the offeror certifies that the price stated on the CLIN includes an appropriate apportionment of all costs, direct and indirect, overhead, and profit. Review of the offeror price data will consist of an analysis to determine the following: (A) Price Analysis. All cost and financial information required by th is RFQ and amendment (s) there to have been submitted. One or more of the following techniques may be used to perform price analysis. (1) Comparison of proposed prices received in response to the solicitation. (2) Comparison if prior proposed prices and contract prices with current proposed prices received for the same or similar end items. (3) Comparison of proposed prices with Independent Government Estimates (IGE). (B) Price Reasonableness. Each quotation will be evaluated to determine whether the government considers the proposed price to be reasonable. The government will evaluate price reasonableness in relation to commercial or market price lists, IGCE, or any other information used as a basis or comparison. FAR 52.212-3, "Offeror Representations and Certifications-Commercial Items" applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representaion and Certifications Application (ORCA). An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certificates electronically at ORCA. If an offeror has not completed the annual representations and certifications at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and the applicable Addendum to FAR Clause 52.212-4 are as follow: 52.204-7, 52.214-31(f)(1) fax# (202)767-7887, 52.214-34, 52.214-35, 52.223-5, 52.223-6, 52.237-2, 52.252-2, http://farsite.hill.af.mil, 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004 Alt A, 252.212-7001: 252.232-7003, 252.232-7006, 252.246-7000 and 252.247-7023 Alt III, 252.225-7001, 252.225-7002, 252.232-7010, 252.243-7001, and 5352.242-9000: (c) Mrs. Diane Dade, 1535 Command Drive, Suite 202, Andrews AFB, Camp Spring MD, 20762 Phone # 301-981-7342. FAR CLAUSE 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-21,, 52.222-26, 52.222-36, 52.222-41, 52.222-43, 52.222-50, 52.223-5, 52.232-33, 52.233-3, 52.233-4 and 52.222-42: THIS IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION: Photographer IV, Monetary Wage-Fringe Benefits: GS-09, $24.15; Employee Class: Computer Operator IV, Monetary Wage-Fringe Benefits: GS-07, $19.75. The incorporated Wage Determination 2005-2103 (Rev.-7), dated March 16, 2009, revision 7 is applicable. The web site is http://www.wdol.gov. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. The FAR clause web site is http://farsite.hill.af.mil. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All quotes must be received by 12:00 P.M. Eastern Standard Time (EST) on 23 April 2009 to 11th CONS/LGCO, 20 MacDill Blvd, Suite 400, Bolling AFB, DC 20032 by mail, facsimile, or e-mail to anthony.vaughn.ctr@afncr.af.mil. An official authorized to bind your company shall sign and date the quote. Questions concerning this solicitation should be addressed to Anthony Vaughn, Contract Specialist, Phone (202) 404-8342, FAX (202) 767-7887 or e-mailed to anthony.vaughn.ctr@afncr.af.mil or Shawntara Govan, Contract Manager, Phone (202) 767-7978, FAX (202) 767-8097 or e-mailed to Shawntara.Govan@afncr.af.mil
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=54c5dc0186bfa208a6c9f8ae9abe1567&tab=core&_cview=1)
- Place of Performance
- Address: Strathmore Hall, Bethesda, Maryland, 20852, United States
- Zip Code: 20852
- Zip Code: 20852
- Record
- SN01792354-W 20090416/090414221122-54c5dc0186bfa208a6c9f8ae9abe1567 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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