SOLICITATION NOTICE
V -- PHARMACY COURIER SERVICE
- Notice Date
- 3/31/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- Department of Veterans Affairs, VA North Florida/South Georgia Health Care System, Department of Veterans Affairs No. Florida/So. Georgia Healthcare System, Department of Veterans Affairs;North FL/South GA Healthcare System;1601 S.W. Archer Road;Gainesville FL 32608-1197
- ZIP Code
- 32608-1197
- Solicitation Number
- VA-248-09-RQ-0332
- Response Due
- 4/10/2009
- Archive Date
- 4/30/2009
- Point of Contact
- Brenda EspinuevaContract Specialist<br />
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- This is a combined Synopsis/Solicitation Notice for commercial courier services, prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. Solicitation # VA248-09-RQ-0332 is issued as a request for quotation (RFQ). The solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular 01-15. The associated NAICS code is 492210 and it is the Governments intent to make this procurement a Service Disable Veteran Owned Small-Business set aside. The Statement of Work (SOW) for this effort is incorporated into this Combined Synopsis/Solicitation. Responses to this Combined Synopsis/Solicitation will be accepted no later than 04/10/2009, NOON (EST). In accordance with FAR 12-603, Streamlined Procedures for Commercial Items the following provisions shall apply to this acquisition: 52.212-1, Instructions to Offerors Commercial Items; 52.212-2, Evaluation of Commercial items; 52.212-3, Offerors Representations and Certifications-Commercial Items. Note Offerors must present this certification or present proof through the On-Line Certifications and Representations Database (ORCA) at time of contract award; 52.212-4, Contract Terms and Conditions- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive or Executive Orders - Commercial Items. The solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular, FAC 90-32, FR 48206 9/18/95, effective 10/1/95. Offers interested in this requirement should submit complete proposals that provide clear and convincing evidence that their services meet or exceed requirements as stated in the SOW located in the Combined Synoposis/Solicatation. The Government will require offerors to present proof of license, bonding and insurance coverage prior to contract award. The Offeror shall provide three verifiable references supporting their technical capability described in the proposal evaluation section above. These verifiable references shall contain the current or prior company's name, address, and point of contact, with an annotation for permission to contact. Pricing schedule shall be prepared in accordance with SOW, indicating pricing for each transportation site proposed. The Government will consider all offerors proposals received by the publication due date of this notice. Proposals must be received on or before April 10, 2009, noon (EST) to be considered. Send proposals via fax, or email or regular mail. Email is preferred. Again, proposals must be received by April 10, 2009, noon (EST). Point of contact is Brenda Espinueva, VISN 8 Contracting Facility at NF/SG VHS, VAMC Gainesville, 1601 SW Archer Road, Bldg. T-6, Gainesville, FL 32608. Phone calls will not be accepted, email Brenda.Espinueva@va.gov, and fax 352-374-6117. Note: preferred submittal method is email. Anticipated award date is May1, 2009. STATEMENT OF WORK NF/SG VHS PHARMACY COURIER SERVICES 1. Scope of Work - The Contractor shall provide courier services to pick-up and deliver Emergency Drugs for the NF/SG VHS Pharmacy, on an on-call/emergent basis throughout the NF/SG VHS area. Service is point to point with no deviations in route. It is important that the courier service be established in the Gainesville area because we may need service 24/7 with no more than a 1 to 2 hour response time. If stat order it would be immediate. In the fall season, pharmacy will make routine, somewhat scheduled in advance, deliveries of flu vaccine to Ocala, Lecanto, Leesburg, Villages, and St. Augustine VA clinic facilities approximately 10 trips from October 1, through December 31 of each year with additional trips throughout the rest of the Fiscal year for a total of approximately 12 trips per site per year or estimated total 60 to 75 trips per year. As this is a refrigerated item, must be able to make the transport and delivery within an hour or so of departure from Malcom Randall VA Medical Center. The schedule is variable but must be able to be met to provide adequate service. Malcom Randall VAMC Ocala CBOC Lecanto CBOC 1601 SW Archer Rd 1515 Silver Springs Blvd 2804 W. Marc Knighton Ct Gainesviille, FL 32608 Ocala, FL Lecanto, FL Leesburg CBOC The Villages CBOC St. Augustine CBOC 711 W. Main Street 1950 Laurel Manor Dr 1955 US 1 South, Suite 200 Leesburg, FL The Villages, FL St. Augustine, FL Throughout the year requests are made to transport drugs in frozen state to same VA clinic facilities of Ocala, Lecanto, Leesburg, Villages and St. Augustine. This delivery must be as expeditious as possible to ensure the drug is maintained in frozen status. It is important that the drivers be familiar with the local areas as some VA clinics can be difficult to find. They may be positioned to not face the access road and time can be lost looking for the clinic. Drivers must know to call the VA for help so they dont waste time being lost. Try to keep consistent drivers and not always have a new driver who doesnt know the process. Medication cannot be left in unattended vehicle, i.e. stop for lunch, or no air conditioning on a hot day. 2. Place of Performance Medications are transported primarily to/from the VA Medical Center, Gainesville, FL and Lake City, the OPCs & CBOCs as well as, to/from other Department of Veterans Affairs facilities and neighboring medical facilities located in the NF/SG VHS area (Travel Within +/- 100 miles on short notice). 3. Hours of Operations - The contractor is expected to provide courier services on an "as needed" basis, with pick-ups and deliveries between the hours of 8:00AM and 5:00PM (Monday thru Friday), after normal business hours and days (between the hours of 5:00 pm and 8:00 am, and 24 hours weekends and all federal holidays. In general the longest trip is approximately _2_ hours. The operations at the Department of Veterans Affairs are considered essential services, and as such will still be operational when other Government facilities are closed due to hazardous weather conditions. 4. Period of performance - The period of performance is from date of award to the end of the Fiscal Year (09/30/2009), with two one-year option periods for Fiscal Years 2010 - 2011. 5. Qualifications - All couriers transporting medications under this contract must: 5.1 Be licensed, bonded and insured. 5.2 Have the ability to maintain (at the contractors' expense) communications with the courier dispatching facility while in transit. Must be able to contact courier by phone immediately, (No recordings, call backs, etc). 5.3 Shall present a neat appearance in the performance of their duties, and be easily recognized as a contract employee/courier (with identification prominently displayed or readily available). 5.4 Be able to work under pressure and to expedite special pick-up/delivery jobs on occasion (requiring rush service of less than one (1) hour). 5.5 Successfully complete the required Government Background Investigation. 6 Delivery Orders -The contractor telephonically receives work requests with specific instructions (e.g., what is to be transported; when and where to pick-up the item; when delivery is due) from VA Medical Center personnel. 6.1 All requests shall receive a tracking number. Status of shipments shall be available timely through telephonic or electronic means. 6.2 Deliveries are made in all weather conditions (with additional delivery time allowed for bad weather). The contractor must provide notice to VA Medical Center personnel (upon initial contact) if pick-up/delivery cannot be made to allow the VA Medical Center to pursue other delivery alternatives. 7 Equipment - The contractor shall provide the means (i.e., personnel; vehicles; equipment) to travel and transport Medication throughout the NF/SG VHS area. Approximate weight/size of the Emergency Drugs about 30 x 20 approx 10 lbs. down to Medication that could fit in a bag. 8 Security -The Medication (with value ranging from a few dollars to several thousand) being delivered must be protected from loss and damage due to inclement weather, accidents or other unforeseen circumstances. Failure to deliver timely, and loss or damages to transported materials shall be reported to the VA medical Center point of contact as soon as possible. Medications are usually sealed in the container that they are in. Medications are not locked but put in a small bag that is stapled or a box that is sealed or Styrofoam that is usually packed for temperature control. The receiving clinic usually asks for a certain number of the medication. 9 Reporting Procedures - The contractor shall have the capability to provide status information on all courier deliveries by tracking number. This information may be provided telephonically or electronically to the SEC. The following information shall be available for each delivery: tracking number, time of pickup and delivery, location of pickup and delivery, and signature of acceptance, if required. 10. Invoices - The contractor shall invoice the VA on a monthly basis, and shall itemize each trip/item by tracking number, date and cost.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=354a79284c3da327d7afcc222d816fa1&tab=core&_cview=1)
- Record
- SN01781534-W 20090402/090331220712-354a79284c3da327d7afcc222d816fa1 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |