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X -- Retreat at a ski resort location including lodging, conference space, A/V, and childcare. Between 100 and 125 miles from Fort Carson, CO.

Notice Date
Notice Type
Combined Synopsis/Solicitation
721110 — Hotels (except Casino Hotels) and Motels
Contracting Office
Department of the Army, Army Contracting Agency, North Region, ACA, Fort Carson, ACA, Fort Carson, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
ZIP Code
Solicitation Number
Response Due
Archive Date
Point of Contact
franklinaw, 719-526-0813<br />
Small Business Set-Aside
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Fort Carson intends to award a Firm-Fixed-Price Contract for conference services at a mountain resort location. The North American Industrial Classification System (NAICS) code for this procurement is 721110. This solicitation will end on 26 March 2009, 12:00 p.m. Mountain Time. Quotes received after this time shall not be considered. The Contractor shall propose the following Contract Line Item Numbers (CLINS): 0001 Total Lodging _________ 0002 Total Food and Beverage Charges _________ 0003 Total Childcare Charges __________ CLIN 0004 Total Audio Visual___________ Total: __________ STATEMENT OF WORK The total proposed price shall be all inclusive. (Include any incidental charges, i.e. parking, surcharges, etc.) The period of performance is April 17-19 2009. With one room required on April 16, 2009. 1.The vendor shall host 24 Single Soldiers and 35 married couples and their children for the 4BCT, 4ID Strong Bonds Single Soldier Retreat from 17-19 April 2009. The quantities and charges shall not exceed what is authorized and specified in the contract and associated CLINs. 1.The room breakdown is as follows: a.35 family rooms for two nights April 17-19 b.11 double occupancy rooms (2 single soldiers each room) for two nights April 17-19 c.1 double room for Single Chaplain Trainers for three nights April 16-19 The family rooms will include a queen-sized bed or larger for the adults and beds for the children. The double rooms shall have two beds size double or larger. In addition, each room shall have a refrigerator, private bath and a television. Rooms shall be private (i.e. church camps with bunk beds and group housing are NOT acceptable). 2.The vendor shall provide buffet meals as follows: a.Friday, April 17, 2009: i.Dinner for 94 adults and 40 children b.Saturday, April 18, 2009: i.Breakfast for 94 Adults and 40 children ii.Lunch for 94 Adults and 40 children iii.Dinner for 24 Adults in one room and 40 children in a separate room iv.Coffee Breaks throughout the day during meeting times v.Substantial Snacks for Children while in child care c.Sunday, March 8: i.Breakfast for 94 Adults and 40 children ii.Lunch for 94 Adults and 40 children iii.Coffee Breaks throughout the day during meeting times iv.Substantial Snacks for Children while in child care 3.The vendor shall provide two conference rooms for training. One on Friday (1800- 2000 hrs), Saturday (0800-1200, 1800-2000) and Sunday (0700-0930 hrs) for 24 adults. A separate conference room for marriage training Friday (1900 2100 hrs), Saturday (0800-1200) and Sunday (0800-1200 hrs) for 70 adults. Both rooms shall be furnished with round tables, chairs, podium with microphone, pens, notepaper, projector screens aprox 6X6, and DVD capability. Conference rooms shall have air-conditioning and heating capability for climate control. The vendor shall provide computer connectivity with audio and video capability for Government-provided computers. 4.The vendor shall provide a separate conference room space located in the same building in close proximity to the meeting conference room to accommodate vendor-provided childcare services for 40 children. Services are required on Friday night (1800-2100), Saturday (0800-1230 and 1800-2200) and Sunday (0800-1200). This room will be conducive to setting up children's activities. The vendor shall provide computer connectivity with audio and video capability and a large TV and DVD player for the children's activities areas. The vendor shall provide all equipment necessary for childrens activities. a.The ages of the children range from 0-11: The age breakdown is as follows: i. Age 0-3 Qty 10 ii.Age 4-7 Qty 16 iii.Age 8-11 Qty 14 5.CONTRACTOR QUALIFICATIONS AND SPECIFICATIONS: a.The vendor shall be located a minimum of 100 miles from Fort Carson, CO, and a maximum of 125 miles. The vendor shall provide a licensed childcare provider for the childcare services. The vendor shall have on-site recreational facilities and be within 5 miles of restaurants and ski slopes. The following provisions and clauses will be in the contract and may be viewed at http://farsite.hill.af.mil/. Provisions: 52.212-1 (Instructions to Offerors- Commercial Items), 52.212-2 (Evaluation Commercial Items), 52.212-3 (Offeror Representations and Certifications Commercial Items) Clauses: 52.204-7 (Central Contractor Registration), 52.212-4 (Contract Terms and Conditions Commercial Items), 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items), 52.219-28 (Small Business Representation), 52.222-3 (Convict Labor), 52.222-21 (Prohibition of segregated facilities), 52.222-26 (Equal Opportunity), 52.222-35 (Equal Opportunity for Special Disabled Veterans), 52.222-36 (Affirmative Action for Workers with Disabilities), 52.222-37 (Employment Reports on Special Disabled Veterans), 52.222-50 (Combat Trafficking in Persons), 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration) or 52.232-36 (Payment by Third Party), 52.233-3 (Protest After Award), 52.233-4 (Applicable Law for Breach of Contract Claims), 52.252-2 (Clauses Incorporated by Reference), 252.212-7001 (Contract Terms and Conditions required to implement statues or executive orders), 252.225-7001 (Buy American Act and Balance of Payments), 252.232-7003 (Electronic Submission of Payment Requests) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose technically acceptable offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: Price, capabilities, and past performance. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All responses must be received by 12:00 p.m. Mountain Time on 26 March 2009. Quotes received after this time shall not be considered. Quotes can be faxed to (719) 526-4490 attn: Amy Franklin, or e-mailed to amy.w.franklin@us.army.mil. An official authorized to bind your company shall sign the quote. The childcare plan and food and beverage menus shall be included in your quote. Questions concerning this solicitation should be addressed to Amy Franklin, Contracting Officer, and e-mailed to amy.w.franklin@us.army.mil, all questions or inquires must be submitted in writing prior to 9:00 a.m. Mountain Time, 24 March 2009.
Web Link
FedBizOpps Complete View
Place of Performance
Address: ACA, Fort Carson Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO<br />
Zip Code: 80913-5198<br />
SN01773391-W 20090321/090319220614-833316c81de0e2ce4906322d5882cee7 (fbodaily.com)
FedBizOpps Link to This Notice
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