Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 01, 2009 FBO #2593
DOCUMENT

R -- USPSC - Administrative Program Assistant / Program Specialist - M/OAA/DCHA/OTI-09-368 - Solicitation 1

Notice Date

12/30/2008
 

Notice Type

Solicitation 1
 

NAICS

921190 — Other General Government Support
 

Contracting Office

Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
 

ZIP Code

20523
 

Solicitation Number

M-OAA-DCHA-OTI-09-368
 

Response Due

1/21/2009 5:00:00 PM
 

Archive Date

2/5/2009
 

Point of Contact

Leigh P. Carlson,, Phone: 202-661-9369, Lindsey Johnson,, Phone: (202) 661-9366
 

E-Mail Address

lcarlson@ofda.gov, ljohnson@ofda.gov
 

Small Business Set-Aside

N/A
 

Description

The purpose of this modification is to clarify how to apply for this position. Please see the added application instructions in the "Market Value" section and the "Applying" section. You can also view the modified solicitation which is attached. SOLICITATION NUMBER: M/OAA/DCHA/OTI-09-368 ISSUANCE DATE: December 30, 2008 CLOSING DATE: January 21, 2009, 5:00 p.m. EST SUBJECT: Solicitation for U.S. Personal Service Contractor for an Administrative Program Assistant / Program Specialist in Washington, DC. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as an Administrative Program Assistant / Program Specialist under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: •Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. •Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: adminprogasst@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Leigh Carlson or Lindsey Johnson Telephone Number: (202) 661-9369 or (202) 661-9366 E-Mail Address: adminprogasst@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Moncel Petitto, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Administrative Program Assistant / Program Specialist 1. SOLICITATION NO.: M/OAA/DCHA/OTI-09-368 2. ISSUANCE DATE: December 30, 2008 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 21, 2009, 5:00 pm EST 4. POSITION TITLE: Administrative Program Assistant / Program Specialist 5. MARKET VALUE: The entry grade level of this position will be the equivalent of a GS-7 or GS-9, with locality pay ($39,330 - $62,546 per year). The actual salary of the successful candidate will be negotiated within the daily pay range depending on qualifications, salary and work history, experience and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. The highest level of this position is GS-10. However, USAID intends to fill this position at the entry level GS-7 or GS-9 level, not at the GS-10 level. This position, for a Personal Services Contractor Administrative Program Assistant, has been designated as a “ladder” position, starting at the entry level GS-7 (salary range: $39,330 - $51,124 per year) or GS-9 (salary range: $48,108 - $62,546 per year), depending on the qualifications of the applicant. If starting at the GS-7 salary range, the individual will work pursuant to the statement of work set forth in the contract for the established entry level position for a minimum period of 12 months. After 12 months of performance, the PSC may be considered for promotion to the GS-9 level subject to completion of the annual performance evaluation by the CTO/supervisor. To be eligible for promotion to this level, the PSC must receive at least an “Excellent” performance rating in the annual performance evaluation. The employee must also meet the minimum qualifications requirements for the higher grade. After 24 months of performance at the GS-9 level, the PSC may be considered for promotion to the GS-10 level subject to completion of the annual performance evaluation by the CTO/supervisor. To be eligible for promotion to this level, the PSC must receive at least an “Excellent” performance rating in the annual performance evaluation, and must meet the minimum qualifications requirements for the higher grade. Once at the GS-10 level, the title of the position will change to “Program Specialist”. The CTO/supervisor must provide a copy of the annual performance evaluation to the Contracting Officer before the end of each contract year, which will be included in the official award file. The Contracting Officer will award a modification to formalize any change in position/statement of work and salary increase, as well as to provide any incremental funding required. Applicants must clearly state on the OF-612 form which grade level they are applying for. Applicants may submit applications for more than one position/grade level, but must submit a separate application for each. Applicants will be accepted/denied based on the position/grade level to which they applied (e.g., an applicant for the GS-9 position may not be accepted for a GS-7 position/grade level). 6. PERIOD OF PERFORMANCE: 2 years, with three one-year option periods. OTI reserves the right to offer a contract for a period of fewer than five years, where deemed appropriate. There will be an initial probationary period of three months. 7. PLACE OF PERFORMANCE: Washington, DC 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND USAID’s Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local, indigenous partners advance peace and democracy in priority conflict-prone countries by providing fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous local partners such as civil society groups (non-governmental organizations or informal community groups), local governments, private businesses, media groups, and others, through identification of quick-impact community self-help projects to meet urgent economic needs; development of initiatives to promote national reconciliation; re-integration of ex-combatants into civilian society; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public understanding and participation in their country’s political process. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office’s programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION DCHA/OTI is an exciting, fast-paced, operational office in USAID. Program and Operations staff work as a team to ensure country programs are started, managed, and closed efficiently and effectively. For DCHA/OTI to implement its rapid response strategy, it is essential that OTI PSC staff are deployed expeditiously and programs started quickly, often with little or no lead time. This is a key position in a busy office which responds rapidly to crisis situations. It is essential that DCHA/OTI personnel receive prompt support. To achieve this, OTI requires an Administrative Program Assistant who has the capacity to work well within a team environment and anticipate the needs of a complex organizational unit. Within DCHA/OTI, the Administrative Program Assistant has responsibility for daily administrative operations in support of OTI program-funded staff in Washington and the field. Approximately 95% of the workload will be in support of program-funded staff and activities in OTI/Washington and the field, and approximately 5% of the workload will also be in support of Direct Hire staff in Washington and/or the field. The Administrative Program Assistant also coordinates closely with the Operations and Management Division (OMD), in particular, the Administrative Assistants, as well as the Program Assistant / Program Specialist in the Program Office team. OBJECTIVE To hire an Administrative Program Assistant / Program Specialist to support OTI program-funded staff in Washington and the field. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Administrative Program Assistant has responsibility for daily administrative operations in support of OTI program-funded staff in Washington and the field, providing correspondence control for the Office, and scheduling support for OTI’s 20+ intermittent program advisors (known as “bullpenners”). Duties and Responsibilities – GS-7 (Administrative Program Assistant) Under the direct supervision of the Washington-based DCHA/OTI Chief of Field Programs Division (Chief, FPD) or his/her designee, the Administrative Program Assistant will: •Serve as the office point of contact or backstop for the scheduling of intermittent FPD employees (“bullpenners”), to include coordinating approval of requests from OTI teams for FPD bullpen assistance, ensuring that bullpen schedules are reflected in the office scheduler, following up on requests to ensure that all approvals have been obtained and all relevant offices notified of the planned travel, and assuring that support requirements have been met (Travel Authorizations issued, country clearances obtained, space and equipment needs met, timesheets processed, etc.), maintaining bios for FPD bullpen members on a shared drive for public use, and assisting the Chief, FPD with obtaining trip reports and evaluation feedback for bullpen staff; •Act as OTI’s Correspondence Control Point of Contact, -keeping up to date on all new Agency, Bureau and Office correspondence guidelines for internal and external memos and letters to ensure that OTI staff are aware of them; -ensuring the expedient delivery of correspondence through the Agency; logging in all incoming and outgoing correspondence; -reviewing correspondence for accuracy and completeness; -making formatting and other spelling and grammatical changes as necessary, or returning correspondence to the originator for substantive changes; -forwarding the correspondence to the next appropriate person, and following up with the correspondence until the intended recipient receives it and/or approves it; and -ensuring that the final version is delivered to the originating office in a timely manner. •Be responsible for the receipt, dissemination, proper storage, and destruction of classified documents; •Provide general administrative support to the Chief, FPD, to include helping maintain his/her schedule, following up on assigned tasks, taking notes at the weekly OTI office staff meetings (to include action points that will need to be tracked), at the weekly OTI regional team meetings, and at other meetings as directed by the supervisor; and When required by the supervisor, and in collaboration with OTI Administrative Assistants in the Operations and Management Division, provide backstop administrative support to DCHA/OTI staff, and attend weekly Operations and Management Division staff meetings; Duties and Responsibilities – GS-9 (Administrative Program Assistant) Under the direct supervision of the Washington-based DCHA/OTI Chief, FPD or his/her designee, the Administrative Program Assistant will: •Serve as the office point of contact or backstop for the scheduling of intermittent FPD employees (“bullpenners”), to include coordinating approval of requests from OTI teams for FPD bullpen assistance, ensuring that bullpen schedules are reflected in the office scheduler, following up on requests to ensure that all approvals have been obtained and all relevant offices notified of the planned travel, and assuring that support requirements have been met (Travel Authorizations issued, country clearances obtained, space and equipment needs met, timesheets processed, etc.), maintaining bios for FPD bullpen members on a shared drive for public use, and assisting the Chief, FPD, with obtaining trip reports and evaluation feedback for bullpen staff; At this level, the Administrative Program Assistant will also ensure that U.S. Personal Service (USPSC) contract budgets are up to date, reviewing the status of obligations and disbursements against the individual contracts, and will coordinate with the Chief of Field Programs or his/her designee any decisions on extensions, renewals or terminations of USPSC contracts. The Administrative Program Assistant will also monitor Level of Effort (LOE) utilization rates for individual bullpenners, working with the OTI Personnel Specialist and OTI Finance Specialist or their designees on potential actions needed. The Administrative Program Assistant will also work with OTI staff to identify and prepare information materials for bullpenners to prepare them for assigned activities; •Act as OTI’s Correspondence Control Point of Contact, -keeping up to date on all new Agency, Bureau and Office correspondence guidelines for internal and external memos and letters to ensure that OTI staff are aware of them; -ensuring the expedient delivery of correspondence through the Agency; logging in all incoming and outgoing correspondence; -reviewing correspondence for accuracy and completeness; -making formatting and other spelling and grammatical changes as necessary, or returning correspondence to the originator for substantive changes; -forwarding the correspondence to the next appropriate person, and following up with the correspondence until the intended recipient receives it and/or approves it; and -ensuring that the final version is delivered to the originating office in a timely manner. At this level, the Administrative Program Assistant will coordinate closely and collegially with other Correspondence Control Persons in and outside of the Bureau to identify and resolve problems associated with the preparation and tracking of correspondence, and will monitor changes in Agency correspondence policies and procedures, ensuring that OTI staff are aware of, and compliant with, any changes. At this level, the Administrative Program Assistant will also provide orientation for new Field Program Division staff on correspondence policies and procedures; will conduct training as needed on an ongoing basis; and will serve as the OTI subject expert on correspondence guidelines. •Be responsible for the receipt, dissemination, proper storage, and destruction of classified documents; •Assist in the preparation of Acquisition and Assistance Requests and other support documentation for the management and administration of procurement, particularly Personal Services Contractors (PSCs), in the Field Programs Division (FPD). Participate in procurement planning meeting with the OTI Personnel Specialist and Office of Acquisition and Assistance (OAA) staff; •Provide general administrative support to the Chief, FPD, to include helping maintain his/her schedule, following up on assigned tasks, taking notes at the weekly OTI office staff meetings (to include action points that will need to be tracked), at the weekly OTI regional team meetings, and at other meetings as directed by the supervisor. At this level, the Administrative Program Assistant will maintain a track of action items stemming from such meetings, and will follow up to ensure that appropriate actions have been taken, alerting the Chief, FPD, or his/her designee of any delays or issues occurring in connection with assigned actions. •When required by the supervisor and in collaboration with OTI’s Administrative Assistants in the Operations and Management Division, provide backstop administrative support to DCHA/OTI staff, and attend weekly Operations and Management Division staff meetings. Duties and Responsibilities – GS-10 (Program Specialist) Under the direct supervision of the Washington-based DCHA/OTI Chief, FPD, or his/her designee, the Program Specialist will: •Serve as the office point of contact or backstop for scheduling of intermittent FPD employees (“bullpenners”), to include coordinating approval of requests from OTI teams for FPD bullpen assistance, ensuring that bullpen schedules are reflected in the office scheduler, following up on requests to ensure that all approvals have been obtained and all relevant offices notified of the planned travel, and assuring that support requirements have been met (TAs issued, country clearances obtained, space and equipment needs met, etc.), drafting and updating bios for FPD bullpen members to be maintained on a shared drive for public use, and assisting the Chief, FPD, with obtaining trip reports and evaluation feedback for bullpen staff; The Program Specialist will ensure that USPSC contract budgets are up to date, reviewing the status of obligations and disbursements against the individual contracts; will coordinate with the Chief, FPD, or his/her designee any decisions on extensions, renewals or terminations of contracts; will monitor Level of Effort (LOE) utilization rates for individual FPD bullpenners, working with the OTI Personnel Specialist and OTI Financial Specialist or their designees on potential actions needed; and will work with OTI staff to identify and compile information materials for bullpenners in preparation of assigned activities; Act as OTI’s Correspondence Control Point of Contact to: -keep up to date on all new Agency, Bureau, and Office correspondence guidelines to ensure that OTI staff are aware of them; -ensure the expedient delivery of correspondence through the Agency; logging in all incoming correspondence; -review correspondence for accuracy and completeness; -make formatting and other spelling and grammatical changes as necessary, or return the correspondence to the originator for substantive changes; -forward the correspondence to the next appropriate person, and follow up with the correspondence until the intended recipient receives it and/or approves it; -ensure that the final version is delivered to the originating office in a timely manner; -coordinate closely and collegially with other Correspondence Control Persons in and outside of the Bureau to identify and resolve problems associated with the preparation and tracking of correspondence, and monitor changes in Agency correspondence policies and procedures, ensuring that OTI staff are aware of, and compliant with, any changes; -provide orientation for new Field Program Division staff on correspondence policies and procedures; conducting training as needed on an ongoing basis; and serving as the OTI subject expert on correspondence guidelines; •Be responsible for the receipt, dissemination, proper storage, and destruction of classified documents. •Provide general administrative support to the Chief, FPD, to include taking notes at the weekly Office staff meetings, at the weekly regional team staff meetings, and at other meetings as directed by the Chief,FPD, maintaining a track of action items stemming from such meetings, following up to ensure that appropriate actions have been taken, alerting the Chief, FPD, of any delays or issues occurring in connection with assigned actions. •When required by the supervisor, and In collaboration with OTI’s Administrative Assistants in the Operations and Management Division, provide backstop administrative support to DCHA/OTI staff, and attend weekly Operations and Management Division staff meetings; At this level, provide program support for OTI program-funded staff when required (may include field travel). SUPERVISORY RELATIONSHIP: The Administrative Program Assistant will take direction from and will report to the Chief, Field Programs Division or his/her designee. SUPERVISORY CONTROLS: The Supervisor will establish both general and specific work objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with levels and extent of supervision required decreasing over time. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. 11. WORK ENVIRONMENT The work is generally performed in an office environment, with no special safety and/or security precautions required. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") GS-7 Minimum Qualifications: A Bachelors degree OR An Associates degree with 2 additional years of work experience above years listed below OR A high school diploma with 4 additional years of work experience above the years listed below; AND •At least 2 years previous work experience in areas related to the range of duties described above, with demonstrated increased responsibility; •Demonstrated experience proofreading or managing and/or facilitating the flow of correspondence at all levels, with a mastery of English grammar; •Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting; •Demonstrated organizational skills showing attention to detail; •Demonstrated experience using Microsoft Office applications including Excel, Word, Access and other database software applications. GS-9 Minimum Qualifications: A Bachelors degree OR An Associates degree with 3 additional years of work experience above years listed below OR A high school diploma with 5 additional years of work experience above the years listed below; AND •At least 3 years previous work experience in areas related to the range of duties described above, with demonstrated increased responsibility; •Demonstrated experience proofreading and drafting or managing and/or facilitating the flow of correspondence at all levels, with a mastery of English grammar; •Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting; •Demonstrated organizational skills showing attention to detail; •Demonstrated experience using Microsoft Office applications including Excel, Word, Access and other database software applications. GS-10 Minimum Qualifications: A Bachelors degree OR An Associates degree with 5 additional years of work experience above years listed below OR A high school diploma with 7 additional years of work experience above the years listed below; AND •At least 4 years previous work experience in areas related to the range of duties described above, with demonstrated increased responsibility; •Demonstrated experience proofreading and drafting or managing and/or facilitating the flow of correspondence at all levels, with a mastery of English grammar; •Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting; •Demonstrated organizational skills showing attention to detail; •Demonstrated experience using Microsoft Office applications including Excel, Word, Access and other database software applications. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) •Applicant is a U.S. Citizen; •Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); •Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; •Ability to obtain a SECRET level security clearance; •Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1Demonstrated customer service ethic in more than one office/job, and skill in establishing and maintaining effective relationships with a variety of groups and individuals; Factor #2Excellent writing, speaking and organizational skills; Factor #3Demonstrated ability to work well under pressure, while still paying attention to detail, often with extremely short deadlines; Factor #4Demonstrated ability/willingness to take on new tasks, often last minute, with minimal instruction – researching solutions independently if necessary to complete tasks on time; and Factor #5Applicants with a current U.S. Government security clearance will be given preference. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 – 20 Factor #2 – 20 Factor #3 – 20 Factor #4 – 15 Factor #5 – 5 Total Possible - 80 Points Interview Performance – 20 points Satisfactory Professional Reference Checks – Pass/Fail (no points assigned) Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Please note that this position is a tandem/ladder position. Applicants must clearly state on the OF-612 form which grade level they are applying for. Applicants may submit applications for more than one position/grade level, but must submit a separate application for each. Applicants will be accepted/denied based on the position/grade level to which they applied (e.g., an applicant for the GS-9 position may not be accepted for a GS-7 position/grade level). The highest level of this position is GS-10. However, USAID intends to fill this position at the entry level GS-7 or GS-9 level, not at the GS-10 level. Qualified individuals are required to submit: 1.A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2.A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: adminprogasst@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. Professional references and academic credentials will beevaluated for applicants being considered for selection. NOTE: If a temporary or full secret security clearance is not obtained within four months, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=f9ca99df45aed4292ca9b7606e82b501&tab=core&_cview=1)
 

Document(s)

Solicitation 1
 

File Name: Modified Solicitation for M/OAA/DCHA/OTI-09-368 (Admin Prog Asst (FPD) Solicitation MODIFIED.doc)

Link: https://www.fbo.gov//utils/view?id=186b1cf25c19a66ce9dcd8a49df8170a

Bytes: 133.00 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Washington, District of Columbia, 20523, United States

Zip Code: 20523
 

Record

SN01725570-W 20090101/081230215402-f9ca99df45aed4292ca9b7606e82b501 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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