SOLICITATION NOTICE
R -- Program Management Support for the Guam Commercial Port Improvement Program
- Notice Date
- 12/15/2008
- Notice Type
- Modification/Amendment
- Contracting Office
- Department of Transportation, Maritime Administration (MARAD), MAR-380, DOT/Maritime Administration, MAR-380 1200 New Jersey Ave SE, MAR380 W26-429 Washington DC 20590
- ZIP Code
- 20590
- Solicitation Number
- DTMA1R09007
- Response Due
- 1/22/2009
- Archive Date
- 12/15/2009
- Point of Contact
- Delores Bryant Contracting Officer 2023662660 delores.bryant@dot.gov;<br />
- Small Business Set-Aside
- N/A
- Description
- The following changes are made to the Synopsis: The 5th sentence of the synopsis is changed to read: ". To meet the goals of the modernization program, the Maritime Administration will contract for services to evaluate various niche market opportunities, perform programming and planning, devise and manage multiple interrelated schedules, coordinate with the community, obtain environmental permits and records of decision, manage design and construction activities, direct and oversee contractor activities, interface with the major stakeholders, acquire Port Intelligent Transportation Systems (ITS) and security equipment and services, and maintain budgets and program progress. The following sentence is inserted between the 5th and 6th sentences of the synopsis: "Oversight and monitoring of contractor performance and compliance shall be accomplished by the Maritime Administration staff in consultation with PAG staff." REVISION TO THE SCOPE OF WORKFOR THE PORT OF GUAMIMPROVEMENT ENTERPRISE PROGRAM Part 1 - OVERVIEW - The Jose D. Leon Guerrero Commercial Port is a vital asset to the economy of Guam and to the national security of the United States. The Port was originally constructed by the U.S. Navy in the 1960's and was turned over to the Government of Guam in the 1970's. Since that time, the Port has remained largely unchanged and requires substantial improvements in order to continue providing the level of service required by the community and other stakeholders. Further, the timely completion of this improvement program is necessary in order to provide modern and efficient transportation access to the island of Guam and to the region to meet the Department of Defense requirements for the Guam build-up. The Port Authority of Guam has recently completed a Master Plan which is currently under consideration by the Guam Legislature. Additionally, the Government of Guam has just entered into an agreement with the U.S. Department of Transportation, Maritime Administration to facilitate the expansion and modernization of the Jose D. Leon Guerrero Commercial Port. One of the key critical first steps is the acquisition of a Program Management Team (PMT) to oversee the entire project from initiation to completion. Part 2 - BACKGROUND - The Port Authority of Guam (PAG) is planning and conducting a variety of modernization activities to enhance the transportation of goods and people within the Territory of Guam and to improve and expand needed services to its citizens and the military. Potential modernization activities are scheduled to occur over approximately the next ten years using Federal, non-federal, and private funds administered by the U.S. Department of Transportation (DOT) Maritime Administration. Expansion objectives include, but are not limited to:"Expansion of commercial dock space,"Providing facilities necessary to support rapid military deployment from western pacific military bases,"Additional bulk and break-bulk capacity,"New Gate Processing System,"New Terminal Information Technology Systems,"Warehouse demolition,"Utility improvements,"Road connections to Commercial Port,"Improved terminal operations, layout, and traffic flow, and"Acquisition, installation, and operation of security equipment and services.The Maritime Administration, working with the PAG intends to initiate implementation of this expansion program through multiple projects to accomplish multiple goals in a relatively short time period. To meet the goals of the modernization program, the Maritime Administration will contract for services to evaluate various niche market opportunities, perform programming and planning, devise and manage multiple interrelated schedules, coordinate with the community, obtain environmental permits and records of decision, manage design and construction activities, direct and oversee contractor activities, interface with the major stakeholders, acquire Port Intelligent Transportation Systems (ITS) and security equipment and services, and maintain budgets and program progress. Oversight and monitoring of contractor performance and compliance shall be accomplished by the Maritime Administration staff in consultation with PAG staff. Accomplishment of all of these activities within a finite timeframe represents a significant challenge for the Maritime Administration and PAG. Part 3 - OBJECTIVE. To meet this challenge, a Contract is required for program management, environmental support, engineering and design services, and construction management for the duration of the modernization and expansion process. The objective of this contract scope of work is to provide the contractual framework that addresses specific management needs while also providing contractual and technical flexibility to address a range of services that may be required. This contract scope of work defines the types of services to be provided through an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract under which individual task orders (TOs) can be issued as needed. Part 4 - SERVICES. 4.1 The contractor will provide technical management, and staff augmentation support services, as directed by TOs, for the duration of the project. These services will be within the following general categories: program management, port planning and conceptual engineering, environmental documentation and permitting, design management, construction management, and coordination with and support to the Department of Defense as may be required. These service categories are briefly described below. The descriptions are not intended to represent each and every type of service that may be provided under this contract. As such, they should not be construed as limiting the nature or breadth of services that might eventually be included under this contract. 4.2 Program Management Services. As directed in specific TOs, the contractor's team will provide the expertise needed to establish, operate, and maintain an effective Program Management Office (PMO) to support general Port modernization activities. The PMO will be proactive with the Maritime Administration and PAG staff to identify and address program management issues and to develop and implement administrative, technical, and public relations strategies that will promote the success of the program. The PMO will consist of a small group of key personnel to provide seamless communication with the Maritime Administration, PAG, and other key individuals. Personnel in the PMO should include a Program Manager, Contracts/Subcontracts Specialist, Information Technology Specialist, Budget/Schedule Specialist, Engineers, and others determined to be necessary by the Maritime Administration and the PAG. The Maritime Administration may issue TOs to the contractor, as part of the Program Management Services, to perform the following actions: "Develop and maintain a Program Management Plan and Master Schedule."Provide agency coordination and consultation."Perform program administration (e.g., budget monitoring, contracting/subcontracting, office management, and accounting)."Manage cost control."Monitor and report on status."Maintain document control and record keeping."Conduct community outreach/public involvement."Ensure Quality Assurance/Quality Control."Perform other activities as directed in task orders by the Maritime Administration. 4.3 Port Planning and Preliminary Design Services. The government may issue task orders for port planning and preliminary design services to augment, modify, and/or implement the components of the existing Port Master Plan. The government may order the following kinds of services. The list is representative only and services which may be ordered are not limited to those described herein. "Port planning and preliminary design activities necessary to define operational and infrastructure development alternatives in greater detail than the existing Port Master Plan Augmenting and detailing such alternatives will be needed for various funding scenarios. "Synthesize information contained in the numerous Port planning documents and other previous planning studies and stakeholder activities. "Conduct appropriate meetings with the Port staff, existing tenants, and potential future commercial and military users of the Port to understand their needs and requirements."Review Port and tenant operational procedures and prepare recommendations made that might result in more efficient utilization of the Port facilities, berths, storage areas, equipment, etc. "Make recommendations regarding berthing and terminal requirements which will be determined for various cargo-handling and non-cargo terminals and related facilities, including:-Container, Bulk, Break-Bulk, Ro/Ro, and Barge Berths-Relocation of Port Administration and Transit Buildings-Other related marine facilities needed for cargo, passenger and military needs-Minimizing disruption of port operations during phased construction 4.4 Environmental Documentation and Permitting Services. The Maritime Administration may order the following kinds of environmental documentation and permitting services. "Prepare and publish the appropriate environmental documentation in accordance with the National Environmental Policy Act (NEPA) to conduct the port modernization project as currently proposed. In the performance of the contract, the contractor will ensure compliance with received permits. "Monitor and revise as necessary, environmental documentation and assist the PAG in obtaining any additional required permits or permit modifications. "In consultation with the Maritime Administration and the PAG, define alternative ways of accomplishing any changes to the current design of the project as required in the permit, using the concepts developed in the Port Planning process. "The contractor will be responsible for conducting all necessary additional studies related to the NEPA documentation and will consult with appropriate federal and territorial agencies such as the U.S. Fish and Wildlife Service, National Marine Fisheries Service, U.S. Army Corps of Engineers, National Oceanic and Atmospheric Administration, Guam Environmental Protection Agency, U.S. Environmental Protection Agency, and Territory Historic Preservation Office."Support the PAG in obtaining other necessary permits for the modernization program. These may include, but are not limited to construction, dredging, water quality, safety, and environmental permits. Tasks may include all management and technical activities required to obtain the permits. The environmental documentation will describe the potentially affected environmental, economic, and social resources, identify the possible consequences to those resources from implementing the proposed action, and define ways to mitigating negative consequences. Any additional NEPA documentation, including compliance with the Endangered Species Act, will be prepared according to Council for Environmental Quality (CEQ) regulations. 4.5 Design Management Services. The Maritime Administration may order design management services for port modernization activities. Representative examples of tasks which may be ordered include:"Identify design requirements."Identify and pre-qualify design firms with expertise specific to the feature or system to be designed."Solicit demonstrations of qualifications, including approaches, systems, control features, and available personnel from pre-qualified firms."Review submittals for pre-qualified firms."Make recommendations for selection for concurrence."Manage procurement of the selected firms in accordance with approved commercial purchasing procedures."Assist in the guidance and direction of design firms."Provide inspection, oversight, and management of design contractors."Review and comment on provided designs, specifications, bid package information, and other documents."Procure, as directed by TO, design services. 4.6 Construction Management Services. The Government may order construction management services for port modernization activities. Task orders may include, but are not limited to:"Identify construction requirements."Identify and pre-qualify construction firms with expertise specific to the feature or system to be constructed."Solicit demonstrations of qualifications, including approaches, systems, control features, and available personnel from pre-qualified firms."Review submittals from pre-qualified firms."Make recommendations for selection for concurrence."Procure, as directed by TO, construction services."Provide inspection, oversight, and management of construction contractors. 4.7 Contractor Oversight Services. The Government may order oversight of design and construction contractors. Services which may be ordered include, but are not limited to:"Tracking budget and schedule performance."Providing technical and management coordination."Holding, or participating in, project progress meetings."Reviewing design documents and associated materials."Inspecting construction activities."Reviewing and recommend invoices for payment. 4.8 - Department of Defense coordination and support. The Government may issue a task order under which the Contractor will interface with the appropriate DoD entities. Activities shall include but are not limited to "Meetings with DoD and PAG personnel."Development of Port planning strategies, conceptual designs, and costs to meet DoD requirements."Participation in public meetings or other venues to obtain public comment on proposed DoD activities at the Port."Other activities ordered via Task Order.
- Web Link
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- Place of Performance
- Address: Territory of Guam<br />
- Zip Code: 96932<br />
- Zip Code: 96932<br />
- Record
- SN01719034-W 20081217/081215215434-8c663291bf3f2e44ed1984fd87b38eaf (fbodaily.com)
- Source
-
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