SOLICITATION NOTICE
X -- 2009 PMF Job Fair Conference Space
- Notice Date
- 12/15/2008
- Notice Type
- Presolicitation
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- Office of Personnel Management, Center for Contracting, Facilities & Administrative Services, Contracting Group, 1900 E Street, N.W., Room 1342, Washington, District of Columbia, 20415-7710
- ZIP Code
- 20415-7710
- Solicitation Number
- OPM_PMF2009_space_req
- Archive Date
- 1/15/2009
- Point of Contact
- Jean C Speed,, Phone: (303) 671-1021, Rob Timmins,, Phone: 202-606-2674
- E-Mail Address
-
jean.speed@opm.gov, rob.timmins@opm.gov
- Small Business Set-Aside
- N/A
- Description
- The U.S. Office of Personnel Management’s (OPM) Presidential Management Fellows (PMF) Program has the following requirements for conducting a Job Fair for its program finalists. The Job Fair is held annually, typically in March/April, soon after the PMF Program selects finalists to attend. In addition, a graduation ceremony will be conducted one of the days of the Job Fair. A description of the events and a summary of the requirements are provided below. I. EVENT DESCRIPTION A. The Job Fair is for PMF Program finalists, in efforts to secure appointments with Federal Agencies and is open to finalists and participating Federal Agencies only. The graduation ceremony is for those finalists who secured appointments 2-years ago and have completed program requirements to graduate. Both events are strictly by invitation only and are not open to the public. Color-coded event identification will be required for these events and a registration counter will be utilized to check-in attendees. 1. Job Fair: The Job Fair presently consists of 3-days: Day 1 is typically exhibit hall set-up (via a decorator services contractor providing pipe and drape, drayage, and signage) and a kick-off meeting for attendees in a large theater-style ballroom, Day 2 is the first day of the job fair for exhibitors to represent their agencies and conduct interviews, and Day 3 is the last day for exhibitors to represent their agencies and conduct interviews, and also consists of break-down. 2. Graduation Ceremony: One of the ballrooms, described below, will be utilized to conduct a graduation ceremony during the job fair event. An additional ballroom, described below, will be utilized for an informal reception honoring the graduates. B. These events must transpire over a 3-day period during the workweek in either March or April 2009. The preferred workdays are either Monday-Wednesday, Tuesday-Thursday, or Wednesday-Friday, avoiding any holidays. C. Venue must be METRO accessible and provide common amenities found at like venues (e.g., restrooms, access to restaurants, business center, etc.). II. ATTENDEES A. The approximate number of attendees is 3,100. The breakdown follows: 600 PMF Program finalists (graduate students from all over the world) for the Job Fair 100 PMF Program Staff and Event Staff for both events 160 Agency PMF Coordinators (representatives from participating Federal Agencies) for the Job Fair 2,000 Agency Hiring Officials and Agency Staff for the Job Fair 240 Graduation Attendees (e.g., Fellows graduating, Agency Representatives, and Family members) III. FACILITY A. The conference space needed is identified in the sections below. The PMF Program requirements for the location of the event consist of the following: 1. Must be located within the immediate Washington, DC, metropolitan area (preferably in Washington, DC); 2. Must be Metro accessible; 3. Must be prepared to provide loading docks for exhibit set-up and deliveries; 4. Must provide a business center that offers copying, internet access, and basic desktop applications for attendees to use at their expense; 5. Must accommodate minimum square footage identified below for each section; 6. Must accommodate the minimum number of ballrooms and meeting rooms identified below for each section; and, 7. Must be able to provide on-site audio/visual, catering, electrical, and security needs (if applicable) as identified below for each section. IV. EXHIBIT HALL A. The exhibit hall must be a minimum of a combined square footage of 95,000 feet for the Job Fair event only. The exhibit hall is divided into two sections: Section 1 consists of 200-300 exhibitor booths, divided into rows with section breaks, and storage area behind them; and Section 2 consists of 200-300 interview booths, divided into rows with section breaks, and no storage area behind them. Skirted tables are provided on the exhibit floor for attendees to rest and prepare for interviews. Both sections are built in the same area. B. The exhibit floor is to also provide for the following: a Showcase Management Office to serve as a command center for the event and must have the ability to make public announcements within the exhibit hall, electrical outlets for laptops/printers, phone lines to make/receive phone calls and faxes, skirted tables for work surfaces and meetings, and a coat rack to store staff belongings; an event Help Desk at the main entrance which is typically several skirted tables in a square formation that also serves as a Resource Center for attendees; several school-size bulletin boards to post messages; survey and event badge drop-off boxes; access to public restrooms; and a First Aid room to house a contracted Registered Nurse during event hours, if required by facility. Exhibit hall to be minimally accessible by PMF Program event staff from 6:00 am to 7:00 pm each day. V. REGISTRATION A. A registration counter consisting of approximately 10-14 skirted tables with a curtain back-drop either outside the exhibit hall or elsewhere on the facility for attendees to register and obtain color-coded event identification and/or event materials. Registration will be staffed and open throughout the event. VI. COAT CHECK A. Facility to provide a staffed coat check at the hours identified on the event agenda. The PMF Program Office will cover hourly expenses to house and staff a coat check, but would prefer the costs to be absorbed by the facility collecting a minimal charge, per item, from attendees. Coat check would need to accommodate attendees needing to check-in coats, umbrellas, and/or luggage. Items left after hours or at conclusion of the event are to be handed over to PMF Program Office staff via the Showcase Management Office or the Event Manager. Neither the facility nor the PMF Program Office will be held liable for any belongings. Coat Check should be prepared for any inclement weather conditions. VII. BALLROOMS A. Kick-Off Meeting: 1. For the Job Fair event, a large ballroom is required to accommodate approximately 550-650 attendees in theater-style, a small stage on a riser, podium, and 2 large projection screens for a PowerPoint presentation. Exact audio/visual requirements will be provided under separate cover. The ballroom will be used for first two days of event (e.g., kick-off meeting on day 1 and a graduation ceremony on day 2). B. Reception: 1. A large ballroom is required to accommodate approximately 400 attendees with very limited seating, while focusing on a standing room informal catering affair to serve as a reception for attendees, for both events on separate days. VIII. MEETING ROOMS A. The following rooms will be needed: 1. Supplies/Storage: A small room is needed to accommodate event and registration supplies/material. Three to four skirted tables are needed for sorting. If a separate room is not available, then the Showcase Management Office must be large enough to accommodate. 2. Staff Break Room: A medium-sized room is needed to be used as a staff break room for breaks, personal storage, and not in immediate view/access of main event. The Break Room is to accommodate as many skirted round tables allowable, while providing room for light catering. 3. Event Meetings: Two separate meeting rooms fitted with as many skirted round tables allowable for additional agency use and interviewing. Certain vendors (agencies) may need to contract with the facility separately for additional meeting space. Please provide a sales manager contact so we can pass to our vendors if such requests arise. IX. MISCELLANEOUS A.We request a minimum of 4 parking spaces within the facility for event staff during all 3 days of the events. B.We would like to drop-off showcase management office supplies and equipment the evening before or earlier, if possible. C.All rooms should be accessible by event staff from 6:00 am to 7:00 pm daily during the event. D.We will prepare all signage to be used for both events. An advance copy of the proposed signs will be sent to the facility ahead of time for review, if applicable. E.All times identified are Eastern Time. X. CONTACTS A. The Event Manager, and Contracting Officer’s Technical Representative (COTR), for these events will be: Rob TimminsEmail: Rob.Timmins@opm.gov Event ManagerDirect: 202-606-2674 U.S. Office of Personnel ManagementFax:202-606-3040 Presidential Management Fellows ProgramCell:202-497-9167 1900 E Street, NW, Room 1425 Washington, DC 20415 B. The Contracting Officer (purchasing agent) for these events will be: Brent GreenEmail: Brent.Green@opm.gov Contracting OfficerDirect: 303-671-1023 Fax: 303-671-1018 XI. CONTRACT AWARD A. The OPM Contracting Officer, based on the recommendation from the PMF Program Office, will select the contractor (event venue). XII. COSTS AND DEADLINES A. The price quote for leasing space to cover these events should be a fixed rate amount. If additional supplementary costs are involved with the lease agreement, please itemize in your price quote. B. Payment to contractor will be made via a government purchase card (e.g., Visa or MasterCard) by the Contracting Officer upon final deposit, invoice, and/or quote, as stipulated in the contractor’s terms. C. The contractor shall perform assigned tasks in accordance with requirements for deliverables and time schedules as defined herein and identified in the event agenda. D. Work on all orders shall begin when authorized by the OPM Contracting Officer or the designated Contracting Officer’s Technical Representative (COTR). E. The deadline for submitting price quotes/proposal is identified in the request for quote. F. As mandated by the Office of Management and Budget, all contractors must have a Dunn and Bradstreet (DUNS) number and be registered with the Central Contractor Registration (CCR) database. To obtain a free DUNS number, you can call 1-866-705-5711 or go to www.dnb.com and register online (this process may take up to 14 business days). To register in the CCR, go to www.ccr.gov. If you have questions or experience difficulty, please call the CCR Assistant Number at 1-888-227-2423. NOTE: You are required to update/renew your information on an annual basis. Registration with CCR must be valid and cover the full performance period (at a minimum, coverage must be through April 2009). 1.If you already have a DUNS number, please provide the 9-digit number in your quote. XIII. QUESTIONS A. Questions regarding this request should be directed to the Event Manager/COTR identified in “Section X. Contacts” above. The preferred method of communications is via email.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=d09761db9f7fabbbe8b15af515d39777&tab=core&_cview=1)
- Place of Performance
- Address: 3151 South Vaughn Way, Suite 300, Aurora, California, 80014, United States
- Zip Code: 80014
- Zip Code: 80014
- Record
- SN01718673-W 20081217/081215214752-d09761db9f7fabbbe8b15af515d39777 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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