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Notice Date
Notice Type
FAR 52.212-3
621511 — Medical Laboratories
Contracting Office
Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
ZIP Code
Solicitation Number
Archive Date
Point of Contact
Rita E Langager,, Phone: 406.247.7293
E-Mail Address
Small Business Set-Aside
Total Small Business
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(g) and 2305 and 41 U.S.C. 253(g) and 253a and 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), FAR 37.104, Personal Services Contracts (Public Law 103-332, Department of the Interior and Related Agencies Appropriation Act, Title II, September 30, 1994, 108 Stat. 2530 as implemented by 25 U.S.C. 1638c) and FAR Subpart 37.6, Performance-Based Acquisition. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) reserves the right to award either a single contract or multiple fixed-price commercial item performance-based contracts in response to Request for Quotation (RFQ) 10-09-007-REL. This solicitation is restricted to 100% Small Business concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-27. The associated North American Industry Classification System code is 621511 and the small business size standard is $12.5 million. PRICE SCHEDULE - MEDICAL TECHNOLOGIST: 1900 hours @ $_____________ per hour = $______________; MEDICAL TECHNOLOGIST: 1900 hours @ $_____________ per hour = $_______________. PURPOSE OF THE CONTRACT: The purpose of this acquisition is to contract for two Medical Technologists for the Crow Service Unit, PHS Indian Hospital, Crow Agency, Montana. The work schedule is 8:00 a.m., to 4:30 p.m., as needed to cover weekdays, weekends, and nights. STATEMENT OF WORK: Serve as Medical Technologist responsible for the application, modification and extension of analytical methods and procedures in the performance of a variety of tests/examinations of human tissue fluid and/or other substances in the clinical laboratory. Work assignments encompassed include such specializations as clinical chemistry, special chemistry, microbiology, hematology, immunology, urinalysis and blood banking. (A) Performs a wide range of clinical laboratory tests/examinations per request by medical staff for use in the clinical diagnosis, patient screening, monitoring patient therapy and status and other authorized purpose. The accomplishment of such tests/examinations includes but is not limited to the following: (1) Performance of standardized procedures in accordance with established methodologies, technical references and precedents. Exercises judgment to locate and select the most appropriate guides and references to apply for specific purposes. On an irregular or intermittent basis, make minor deviations to adapt or modify established guides to specific situations. (2) Performance of non-standardized procedures involves the use of methods, techniques, instructions or other processes or actions, which are not fully covered in detail by instructions or in the laboratory procedure manual. Performance of test/examination requires experienced judgment in determining the best (i.e., most accurate and reliable) way to perform procedures. (3) Performance of laboratory procedures, which involves the extension of methods for clinical laboratory use. The development of extended methods involves such activities as a thorough and extensive review of the methodology, manuals, and literature; an evaluation of the value of the material; the development of ideas on how to approach the problem or question at hand; the selection of methods and ideas that appear to be slightly applicable or useful; adaptation of the methods selected to meet the characteristics of the substances involved or the requirements of the assignments; experimentation, processing and validation of the tests/examinations; development of criteria for quality control checks; and devising and writing guides and instructions for local laboratory use. (B) Performs the following in connection with accomplishment of duties outlined in paragraph (A) above. (1) Withdraws appropriate quantities of blood by vein punctures and capillary puncture. Instructs patients and/or hospital personnel in the collection, preservation and transport of specimens. (2) Sets up, operates and/or utilizes appropriate equipment, instruments, containers and other devices and materials to perform qualitative and quantitative analysis of substances. Assures that such critical characteristics as temperature, humidity, volume, etc., are observed. Prepares solutions, stains, reagents, and media required for the conduct of tests/examinations. Performs such related tasks as labeling; cleaning and sterilizing equipment, glassware and instruments, and writing reports on results. (3) Performs quality assessments of all tests/examinations in process and upon completion in order to detect departures from expected reactions. Exercises professional judgment and experience in determining the cause or possible significance of improper or inappropriate outcomes and then repeating or altering procedures and techniques to correct abnormalities and deviations. (4) Performs preventive maintenance, periodic inspection and performance testing of equipment and instruments together with the maintenance of appropriate records. (C) On an individual assignment or project basis, conducts and/or participates in developmental work related to clinical laboratory operations to include (a) formulating, documenting and introducing new tests/examinations into the laboratory; (b) defining and installing quantity standards and controls to ensure accuracy of test results; (c) establishing standards and preparing instructions for calibrating, adjusting and repairing of equipment and instruments and standardizing solutions. (D) Provide guidance, direction and training to ancillary laboratory and other personnel when designated as "in charge" of assigned sections/specialization's. Maintains professional knowledge and proficiency in medical technology through continuing education, staff meetings, and participation in professionally oriented activities. (E) Works on a regularly assigned, rotational or callback basis to provide continuity of laboratory services during evenings, nights, holidays, and weekends. May be required to see and treat non-beneficiaries in the course of carrying out the duties of the position. This may include emergency room and inpatient care to non-beneficiaries when on call or until patients can be transferred to a private physician. May be required to provide emergency medical care or coverage during a mass casualty or other such emergency situations at surrounding non-IHS Health Care facilities. KNOWLEDGE AND EXPERIENCE REQUIRED: A thorough understanding and intimate knowledge of the principles, theories, techniques, and practices appropriate to medical technology, such as can be gained through completion of education and training equivalent to the requirements for a bachelor's degree in medical technology in a recognized college or university. The practical application of these principles, theories, and accepted procedures are characteristics of the profession to clinical laboratory work. Skill in calibrating and operating analytical instruments sufficient to independently perform recurring tests and analyses, to evaluate new methods, and to make minor modifications. Understanding of related disciplines such as microbiology, chemistry, physiology, anatomy, and their relationships to medical technology. SUPERVISION: The supervisor makes assignments by defining objectives, priorities, and deadlines. The medical technologist plans and carries out tests/examinations following commonly accepted and understood instructions, guidelines, and/or laboratory manuals. Recurring work for which proficiency has been demonstrated is subject to cursory review and spot checks. The contractor is expected to recognize and solve problems related thereto without supervisory or other assistance. SUPERVISOR: Luzenia Big Man, Medical Technologist. GUIDELINES: The medical technologist has available a variety of guidelines including established methodology and instrument manuals, precedents in the area of work, trade, literature, technical references, and agency practices, regulations and policies. The medical technologist uses judgment in evaluating, interpreting, selecting, and applying the guidelines to specific situations and requirements. The guidelines are not always completely applicable to or specific for all the requirements and problems of the work. Therefore, the medical technologist must also exercise judgment in adapting and modifying the established guides to solve problems encountered, in applying established methods and practices to new situations or in relating new assignments to preceding one. COMPLEXITY: The assignments consist of a variety of clinical laboratory duties. To perform the tests/examinations, the appropriate samples must be selected, then upon physician's request and substances involved. To select new methods to try out and implement, the objectives to be met and the properties (which can be readily determined) of the substances involved must be considered in relation to the underlying technological principles of the methods described in the literature. Typically, problems can ordinarily be solved by modification of the method or procedure or by instrument adjustment. SCOPE AND EFFECT: The work involves implementing new methods by performing, evaluating, and modifying methods not currently carried out in the laboratory in addition to performing a full range of standardized chemical analyses and tests. The work efforts affect the adequacy of the laboratory's analytical capabilities in addition to the accuracy and acceptability of the analytical services provided by the laboratory. PERSONAL CONTACTS: The personal contacts are with physicians, medical technologists, medical staff, nursing personnel and patients. PURPOSE OF CONTACTS: The purpose of the contacts, in addition to exchanging factual information, is to plan and coordinate the work with others; discuss methodological problems and possible solutions; explain results obtained including interpretation and significance; or in general, to clarify information wanted, resolve operating problems and agree upon schedules and plans. PHYSICAL DEMANDS: The work is mostly sedentary with some walking, standing, bending, and carrying of light items. WORK ENVIRONMENT: Work involves regular and recurring exposure to irritant chemicals and infectious materials. Special safety precautions are required and use of protective clothing and gear such as laboratory coats and gloves. PERIOD OF PERFORMANCE: January 1, 2008, through December 31, 2009, with four 12-month options. GOVERNMENT FURNISHED PROPERTY: The IHS shall provide all necessary equipment and supplies. The Crow Service Unit will be responsible for getting the Contractor access and clearance to all pertinent computer services necessary to carry out his/her duties. COMPUTER SECURITY: Pursuant to the Federal Information Security Management Act of 2002 (FISMA), the contractor will be required to complete a course in Computer Security Awareness Training (CSAT). This training must be completed annually by all employees including all contractors, volunteers, students, and summer externs. The Contractor will be required to comply with the Federal Information Processing Standards Publication (FIPS PUB) Number 201, "Personal Identity Verification of Federal Employees and Contractors" and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification for all affected contractor and subcontractor personnel. PERFORMANCE-BASED SERVICE DELIVERY SUMMARY: The contract Medical Technologist's performance will be measured based on the following Performance Requirements: (1) Quality of Performance; (2) Shift Coverage; (3) Documentation of testing, quality assurance, maintenance, and troubleshooting; and (4) Customer Service. The Performance Requirements will be measured against the following Government Performance Standards: (1) Provide Medical Technologist services as specified in the Performance Work Statement; (2) Must be available for shift coverage; (3) As indicated in the Crow Service Unit lab policy and procedure manuals; and (4) 5 or more customer complaints. The Method of Government Surveillance to determine compliance with the Performance Requirements are as follows: (1) Work is reviewed for accuracy through quality improvement activities, standards of performance evaluation, and spot checks; (2) Direct observation and random sampling by project officer or his/her designee; (3) Direct observation by supervisor or designee; and (4) Validated Complaints. Deduction Schedule: A 10% deduction shall be assigned to Items 1 and 2, and a 5% deduction to Items 3 and 4. Deductions shall be assessed against individual invoices when services are not performed or do not meet contract requirements. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PROJECT OFFICER: The project officer shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Supervisor at the Crow Service Unit, PHS Indian Hospital, P.O. Box 9, Crow Agency, Montana 59022. The Contractor agrees to include the following information on each invoice: (1) Contractors name, address; (2) Contract Number; (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. REPORTING REQUIREMENTS: The Contractor shall provide the Contracting Officer with evidence that payment of employment taxes has been made 15 days after each quarter. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI). A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The character and background investigations will be conducted by the Crow Service Unit. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. FEDERAL TORTS CLAIMS ACT COVERAGE: The Federal Tort Claims Act coverage for medical related claims is extended to the individual providing medical technologist services. However, the services must have been performed within the scope of the personal services contract. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) ASCP, NCA, HEW, or AMT Certification = 20 POINTS. Potential contractors must submit a copy of ASCP certification with the price quote; (2) Resume = 30 POINTS. Potential contractors must submit resume with price quote; and (3) Experience with Laboratory Equipment = 20 POINTS. Potential contractors shall identify experience with laboratory equipment; and (4) Past Performance = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts/jobs. The offeror must list at least three contracts/jobs and include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service/Employment; (4) Total contract value/Hourly wage; (5) Description of contract work/Job duties; (6) Contracting Officer/Company Manager and telephone number; (7) Program Manager and telephone number, if applicable. Technical and past performance, when combined, are considered approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-9, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.217-9, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.229-3, 52.232-3, 52.232-18, 52.237-2, 52.237-3, 52.242-15, 52.242-17, 52.245-1, 52.249-12, 352.202-1, 352-215-1, 352.215-70, 352.223-70, 352.232-9, 352.270-2, 352.270-3, 352.270-4, 352.270-6, 352.270-7, 352.270-10, 352.270-11, 352.270-12, 352.270-13, 352.270-16, 352.270-17, 352.270-18, and 352.270-19. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at http://www.arnet.gov and http://hhs.gov/oamp/dap/hhsar.html. CONTRACTORS INTENDING TO CONDUCT BUSINESS WITH THE FEDERAL GOVERNMENT MUST REGISTER WITH THE DEPARTMENT OF DEFENSES CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE. THE CCR IS THE PRIMARY GOVERNMENT REPOSITORY, WHICH RETAINS INFORMATION ON GOVERNMENT CONTRACTORS. YOU MAY REGISTER VIA THE INTERNET AT HTTP://WWW.CCR.GOV OR BY CALLING (888) 227-2423. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 2:00 p.m., on December 12, 2008. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your name and address. Offers will also be accepted by e-mail at Rita.Langager@ihs.gov or by fax at (406) 247-7108. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.
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FAR 52.212-3
File Name: FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items (JUN 2008), that must be completed and submitted with the offer. (52212 3.JUN 2008.doc)
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