Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 16, 2008 FBO #2547
SOLICITATION NOTICE

V -- 2/82nd , 82d CAB, 82d ABN DIV, Strong Bonds Family Retreat 21 - 23 Nov 08, Asheville, NC.

Notice Date

11/14/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of the Army, Army Contracting Agency, South Region, ACA, Fort Bragg, ACA, Fort Bragg, Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310-5000
 

ZIP Code

28310-5000
 

Solicitation Number

W9124709T0041
 

Response Due

11/18/2008
 

Archive Date

1/17/2009
 

Point of Contact

Claudetta Smith, 910-643-7221<br />
 

Small Business Set-Aside

N/A
 

Description

COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation document W91247-09-T-0041 is issued as a Request for quote (RFQ) in accordance with the Governments requirement. This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-18, effective June 30, 2007. This requirement will be unrestricted and only qualified offerors may submit bids. This solicitation is issued under FAR PART 13-Simplified Acquisition Procedures. This requirement is to provide lodging rooms, meals, conference rooms, parking spaces and audio/visual equipment capable of accommodating 185 participants (120 adults and 65 children) in Asheville, NC. The North American Industry Classification System (NAICS) code is 721110 (Hotels (except Casino Hotels) and Motels), size standard is $6.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. Interested persons may identify their interest and capabilities to respond to the requirements. A detailed Statement of Work is provided below. For further information please email claudetta.smith@conus.army.mil. 1. Statement of Work 1. General. 2/82nd, 82d CAB, 82d ABN DIV, Strong Bonds Family Retreat 21 - 23 Nov 08, Asheville, NC. 2. Scope of Work. 2.1. Lodging: Total of sixty eight (68) rooms modern, clean, carpeted suites, Mountain View. 10 rooms that will accommodate up to 6 people and 58 rooms that will accommodate up to 4 people for overnight stay on 21 Nov through 23 Nov 2008. Rooms will allow for up to 120 adults and 65 children. An early check-in time is requested beginning at 3 PM on 21 Nov 2008. A late check out of 12 PM is requested for 23 Nov 2008. Indoor activities for all participants including fitness room and indoor pool. 2.2.Food: All meals will be provided in a private dinning room: All meals are required to be hot. a.Buffets for up to 120 adults and 65 (27 children age 6 and under) children b.Saturday Lunch, 22 November 2008, 1:00 2:00 PM c.Saturday and Sunday Breakfasts, 22 & 23 November 2008, 7:00 9:00 AM d.Refreshments: Drinks for up to 120 Adults for Sunday, 23 November 2008, 10:30 AM. Refreshmnents must be available outside the meeting areas at 10:30 AM. e.Refreshments: Drinks and snacks for up to 65 children for Sunday, 23 November 2008, 10:30 AM. Juice Box, water, 2% and skim milk and dry snacks. 2.3.Meeting Space: Clean carpeted conference rooms / Meeting rooms are required 22 November 2008 23 November 2008 Modern, clean, carpeted Conferencing Space / Meeting Rooms as listed below: i) One (1) Meeting space for 120 people for General Sessions: This space is required 22 November 2008 from 9 AM until 4 PM and 23 November 2008 9 AM until 12:00 PM. ii) Respective number of padded chairs will be set-up conference style with tables to write on facing a center podium. iii) Four (4) Meeting spaces for 65 children (16) per room for Child Care. This space is required 22 November 2008 from 8:45 AM until 4 PM and 23 November 2008 8:45 AM until 12:00 PM. One of these rooms must have hand washing facilities in or near the room. 2.4. Parking: Dedicated hotel parking for 65 POVs at no additional cost on-site. 2.5. Audio/Visual Equipment: Required 22 November 2008 23 November 2008. i) Microphone and sound system are to be separate from podium, to include additional cordless microphone. ii) Large projection screen upon which Video Projector and DVD player can project image. iii) A wireless lappel microphone will be provided with a sound system for use during the entire time. iv) Set-up and teardown of the equipment is required. v) One large screen TV and DVD player on a rolling cart for each of the child care rooms. 2.6. Service Fee: ONLY IF APPLICABLE MUST STATE PERCENTAGE. 2.7 Unit Unit Price Total Rooms 136$0.00 $0.00 Meals Meals Adult Sat & Sun Brkfst Buff240$0.00$0.00Name of Meal ChildSat & Sun Brkfst Buff130$0.00$0.00Name of Meal Adult Sat Lunch Buffet120$0.00$0.00Name of Meal ChildSat Lunch Buffet65$0.00$0.00Name of Meal Adult Refreshments 120$0.00$0.00Name of Meal ChildRefreshements 65$0.00$0.00Name of Meal Large Conf Rms 2$0.00$0.00 Child Care Rooms 8$0.00$0.00 A/V Equipment 2 days $0.00$0.00 Parking (if fees are applicable)$0.00$0.00 Service Fee: (if fees are applicable)0.00%$0.00 TOTAL $0.00 3. Facilities requirement: It is mandatory that all aforementioned requirements be provided at a single facility capable of housing and feeding personnel in an atmosphere of quality that will enable stronger communication between participants. The retreat location/complex must be within walking distance of local dining establishments in order for participants to enjoy their Saturday meal at a location of their choosing. 4. The following clauses apply to this acquisition: FAR 52.000-4005 (see paragraph a below), FAR 52.212-4 Contract Terms and Conditions Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.204-7 Central Contractor Registration, FAR 52.252-2 Clauses Incorporated by Reference (website provided http://farsite.hill.af.mil), DFARS 252.204-7004 Central Contractor Registration Alternate A, DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252.225-7002 Qualifying Country Sources. a.FAR 52.000-4005 Invoices. a. Electronic invoicing is mandatory in accordance with DFARS 252.232-7003. For electronic commerce information pertaining to DFAS web invoicing (WinS), which enables the current paper based vendors to submit invoices electronically, at little or no cost, visit the following DFAS web site: http://www.dfas.mil/ecedi. TO ACCESS PAYMENT STATUS ELECTRONICALLY: www.dod.mil/dfas/. Payment will be made by: Defense Finance and Accounting Services (DFAS), DFAS ROME 325 BROOKS ROAD, ROME, NE 13441-4511, Customer Service 315-330-6152, Fax: 315-330-6160. Payment will not be made under this contract until all items have been received and accepted. b.Applicable clauses under FAR 52.212-5: 52.219-6 Notice of Total Small Business Set-Aside, 52.219-14 Limitations on Subcontracting, 52.222-3 Convict Labor, 52.222-19 Child Labor Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, 52.222-41 Service Contract Act of 1965, as amended, 52.222-42 Statement of Equivalent Rates for Federal Hires. c.Applicable clauses under DFARS 252.212-7001: 252.225-7001 Buy American Act and Balance of Payments Program. d.Clauses Incorporated By Reference (Feb 1998); 252.204-7004, REQUIRED CENTRAL CONTRACT REGISTRATION (FEB 1999). All individuals functioning as businesses who desire to do business with the federal government are considered (Sole Proprietors) and are required to register in CCR. In order to be considered please proceed to https://www.bpn.gov/CCRSearch/Search.aspx and register as soon as possible; 252.246-7000, Material Inspection and Receiving Report (MAR 2003); 52.000-4029, Accounting for Contract Manpower Reporting (OCT 2005); 52.212-5 FACSIMILE PROPOSALS (OCT 1997, DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.204-7004. 5. Accounting for Contract Services: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, email address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollar paid this reporting period (including sub-contractors); (7) Total payments (including sub-contactors); (8) Predominate Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (The Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information; (11) Locations where contractor and sub-contractors performed the work (specific zip code in the United States and nearest city, county, when in a overseas location, using standardized nomenclature provided on website; (12) Presence of deployment or contingency contract language; (13) Number of contractor and sub-contractor employees employed in theater this reporting period (by country). Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure website without the need for separate data entries for each required data element at the website. The specific format for the XML direct transfer may be downloaded from the website. 6. Quote submission shall be forwarded by Tuesday, 18 November 2008, 8:00 a.m. local standard time using either facsimile at (910) 396-7872 or email at claudetta.smith@conus.army.mil. Use format in 2.7 to submit your quotes.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=357018c5647192ad0e36074b9d30af27&tab=core&_cview=1)
 

Place of Performance

Address: ACA, Fort Bragg Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets Fort Bragg NC<br />

Zip Code: 28310-5000<br />
 

Record

SN01705180-W 20081116/081114220324-357018c5647192ad0e36074b9d30af27 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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