SOLICITATION NOTICE
G -- Chapel Services - Roman Catholic Priest
- Notice Date
- 10/8/2008
- Notice Type
- Presolicitation
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- Department of the Navy, Naval Supply Systems Command, FISC Jacksonville, N68836 FISC JACKSONVILLE, KINGS BAY DET 930 USS Hundley, Bldg 2012 Naval Submarine Base Kings Bay, GA
- ZIP Code
- 00000
- Solicitation Number
- N6883609T16X2
- Response Due
- 10/13/2008
- Archive Date
- 10/28/2008
- Point of Contact
- Donna Sneed 912-573-2656<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number N68836-09-T-16X2 is issued as a Request for Quotation (RFQ) Total Set-aside for Small Business. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-04. The simplified acquisition procedures of FAR Part 13 are applicable to this procurement. Contractor MUST BE REGISTERED IN CCR.http://www.ccr.govDelivery point: Base Chapel, Naval Submarine Base, Kings Bay, GA 31547Interested vendors must submit offers no later than 10:00 AM 13 October 2008 in order to be considered. The provisions at FAR 52.212-1, "Instructions of Offerors", applies to this acquisition with the addendum that offerors are required to submit warranty information and parts availability with offers; the clause at FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" apply to this acquisition; FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items" applies to this acquisition along with those that are applicable inside this clause such as (b)(i) 52.219-6, Notice of Total Small Business Set-Aside; (b)(24) 52.225-13, Restrictions on Certain Foreign Purchases; (b)(29) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; DFAR 252.204-7004 "Required Central Contractor Registration"; 252.212-7001 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items" along with 252.225-7001, "Buy American Act and Balance o! f Payment Program"; DFAR 252.232-7003, "Electronic Submission of Payment Requests" (Wide Area Work Flow - http://www.wawf.eb.mil ), FAR 52.204-7, "Central Contractor Registration"Quotes are due no later than 1000 a.m. Eastern Standard Time on October 13, 2008. Quotes may be emailed to donna.sneed1@navy.mil or faxed to 912-573-2659 attention to Donna Sneed. For questions regarding this acquisition, contact Donna Sneed at 912-573-2656. Mailing address: FISC Jacksonville Kings Bay Detachment, 930 USS Hunley Avenue Rm 209, Naval Submarine Base, Kings Bay, GA 31547. STATEMENT OF WORK ROMAN CATHOLIC PRIEST CHAPLAIN SERVICES IN SUPPORT OF THE RELIGIOUSMINISTRIES PROGRAM, (Command TBD) 1.0 BACKGROUND. Roman Catholic Priest chaplain services are mandatory to meet the Religious Program requirements for Commanding Officers under SECNAVINST 1730.7C (Religious Ministry within the Department of the Navy). 2.0 OVERVIEW. The contractor shall provide Roman Catholic Priest religious services and chaplain services to include: 2.1 Provision of Roman Catholic Worship Services, religious counsel, scripture study and religious education. 2.2 Pastoral Care within the military setting for eligible recipients to include marriage preparation, crisis response and intervention, personal and family pastoral counseling, vocational counseling and coaching, hospital visitation to the sick/injured, and deck plate ministry through workspace visitation. 2.3 Advice to command leadership regarding ethics, morals and morale. 2.4 Training for leaders in ethics, morals, decision making, and religion and culture. 2.5 Assist the Command Chaplain in the facilitation of religious requirements for all faiths.2.6 Recruitment, coordination and training of volunteer base for graded Catholic Religious Education programs. 3.0 TASKS. The Roman Catholic Priest chaplain services shall include but not be limited to the following: 3.1 Perform Catholic Mass and confession for active duty personnel and all other authorized personnel as defined in OPNAVINST 1730.1D (Religious Ministries in the Navy).3.1.1 Conduct Catholic Mass every Sunday.3.1.2 Conduct Mass daily 4 per week and every First Friday of the month, except for Good Friday and National Holidays. 3.1.3 Conduct Catholic Confession every Sunday one hour prior to the start of Mass.3.1.4 Conduct Catholic Mass on all Holy Days of Obligation.3.1.5 Conduct Advent and Lenten Penance Services. 3.1.6 Conduct First Communion and Confirmation services as required. 3.2 Perform Sacramental and emergency ministrations for Active Duty personnel and family members, including Baptism, Marriage, Funeral and Memorial Services, and Anointing of the Sick. 3.3 Maintain week-day working hours from 0730 to 1600 4 days per week. A 3 day work week applies in weeks containing a National Holiday. Services provided during week day working hours shall include but are not limited to:3.3.1 Sacramental record preparation3.3.2 Pastoral care and counseling3.3.3 Consultation with the Command Chaplain3.3.4 Supervision of the Catholic religious education program, Director of Religious Education, and Deacon (if applicable)3.3.5 Various administrative requirements3.3.6 Work space visitation (with permission of Commanding Officer after attaining proper security clearances)3.3.7 Conduct training for Catholic volunteer base3.3.8 Marriage, First Communion, Confirmation Preparation3.3.9 Maintain liaison with Archdiocese for the Military Services3.3.10 Maintain and publish a weekly bulletin3.3.11 Ensure compliance with all financial regulations WRT Religious Offering Funds 3.4 Submit problems, concerns, comments, and recommendations, particularly for improvement regarding Catholic services or the Catholic congregation to the Command Chaplain.3.4.1 Lessons learned shall be provided to the Command Chaplain within 45 days regarding any problems encountered and resolved.3.4.2 Concerns regarding morale shall be directed to the Command Chaplain as soon as possible. 3.5 Notify the Command Chaplain when unable to perform services due to scheduled time off, illness, inclement weather and/or emergency leave.3.5.1 Secure an approved substitute from a list provided to and approved by the Command Chaplain and the Archdiocese for the Military Services in advance of scheduled absences. 3.5.2 Provide and compensate the pre-approved substitute when unable to perform services required within this statement of work.3.5.3 Arrange for scheduled absences at least two weeks in advance. 3.0 DELIVERY SCHEDULE. The contractor shall deliver all services as described above and include the following minimums: ItemDescription of ServiceQuantity0001Sunday Mass 520002Sunday Confession 520003Weekday (Friday) Mass 2080004Holy Days of Obligation 40005Advent and Lenten Penance Services 20006Ash Wednesday Service 10007Easter Triduum 30008Sacramental/emergency ministrations as required0009First Communion 10010Confirmation 10012Weekly Office Hours (0730-1600 4 X's per week) except on National Holidays) 52 4.0 DELIVERABLES. All deliverables shall be delivered to the Primary Technical point of contact identified in paragraph 7.0. 5.0 PLACE OF PERFORMANCE. The contractor shall perform services at (TBD). 6.0 PERSONNEL QUALIFICATIONS. Contractor must be an Ordained Roman Catholic Priest in good-standing and endorsed by the Archdiocese for the Military Services. Personnel proposed for this contract shall have the requisite skills and experience consistent with Roman Catholic Priests whose background and experience are acceptable to the Archdiocese for the Military Services, USA. Personnel proposed for this contract must be able to screen for a Confidential Security Clearance at a minimum. 6.1 Resumes from prospective contractors shall be submitted to the respective base Contracting Officer and be reviewed and approved by the respective Commanding Officer and Command Chaplain for that respective installation (to be named). 6.2 Resumes will be evaluated as pass/fail based on the following criteria:6.2.1 Offerors must have a clear understanding of Navy organization and the pluralistic ministry requirements that affect the use of Chapel facilities and staff.6.2.2 Offerors must have references from his diocese or religious order and ecclesiastical approval from the Archdiocese for the Military Services. 6.3 Offerors resumes pass if they comply with the above criteria. 6.4 Offerors resumes fail if they do not comply with the above criteria. 6.5 Offerors will be interviewed by the Commanding Officer and Command Chaplain of the respective installation (to be named). 7.0 Points of Contact. 7.1 Primary Technical - (Command Chaplain) 7.2 Contracts/Invoicing - (Appropriate RP) 8.0 PERFORMANCE APPRAISAL. Performance shall be evaluated in accordance with the following criteria: 8.1 Timeliness of delivery. 8.2 Deviation from the Delivery Schedule. END OF STATEMENT OF WORK
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