SOLICITATION NOTICE
D -- Aggregate Port and Terminal Productivity Methodology
- Notice Date
- 9/8/2008
- Notice Type
- Presolicitation
- Contracting Office
- Department of Transportation, Maritime Administration (MARAD), MAR-380, DOT/Maritime Administration, MAR-380 1200 New Jersey Ave SE, MAR380 W26-429 Washington DC 20590
- ZIP Code
- 20590
- Solicitation Number
- DTMA1Q08048
- Response Due
- 9/15/2008
- Archive Date
- 9/8/2009
- Point of Contact
- Judy Bowers Contract Specialist 2023661913 judy.bowers@dot.gov;<br />
- Small Business Set-Aside
- N/A
- Description
- Statement of WorkAggregate Port and Terminal Productivity Methodology OverviewA recent trend in the transportation field is the move toward performance-based management where performance measurement is used to improve the planning, programming, and delivery of transportation projects and services. Transportation agencies, system operators, and private sector providers have experimented with performance based measures to predict, shape, and report on the results of system investments and operations. Performance information is also being used, by these same entities, to monitor the transportation system by demonstrating that decisions based on measures lead to identification, selection, and funding of the most effective projects and services, and that these are then delivered efficiently and produce the intended results. Reports based on performance data are also being used to provide information about the actual condition and efficiency of system components using the Internet as a tool to make wider distribution easier and less costly. Performance of ports and terminals, specifically marine container terminals, is critical to the long term health of the economy because these facilities have a key role in the transfer of import and export goods from water to land modes. With knowledge of performance at these facilities, public sector planners and policy makers, as well as private sector investors and stakeholders, are able to determine capacity needs, future demands and anticipated facility development growth patterns. One of the key indicators of system performance is productivity. The Maritime Administration, with this effort, is trying to develop an objective way to better understand productivity on a port-wide, regional, and national basis. Various studies and reports have recommended that the U.S. Federal Government take a lead role in developing a standard approach to; (1) develop and implement performance measures, (2) apply measurements nation-wide, (3) provide consistent collection and reporting of data, (4) develop ways to improve future performance, and (5) provide policy guidance. BackgroundCurrently, the marine terminal industry has the able to analyze productivity for various operations within the terminal area, including: crane productivity, berth utilization, gate productivity, truck turnaround time, and yard throughput. Each terminal operator monitors his own performance to ensure that customer needs are met and that they maximize internal profit. However, terminal operations are provided for different reasons. Some terminals are operated as common use facilities where services are provided based on a fixed tariff to any user who agrees with the contract terms. Other terminals are for specific ship lines and service a limit clientele with the most critical issue being open berth space for arriving vessels. While both entities are concerned with moving cargo, the performance and efficiency of these facilities may differ because the goals are different. Overlaying the interest of marine terminal operators with the Federal goals of safety, commerce, environment and security provide a better understanding of the performance of the overall system and individual components requirements. The proposed effort would add to our understanding of productivity measures, enable us to look at the U.S. transportation system performance as a whole and extend our ability to quantify productivity in an objective manner for national policy considerations. To date, there has been significant progress in productivity measures for container terminals. The following list provides examples of measures that have been undertaken at terminals in the United States and around the world. (1) Crane Productivity:Containers moved on & off vessels per year Hours of crane use per year (2) Berth Utilization:Number of hours vessels are at berth per year Number of hours per year (3) Gate Productivity:Number of inbound & outbound trucks per dayNumber of terminal gates (4) Truck Turnaround Time:Time in minutes for all inbound & outbound dray trucks per dayTotal number of inbound & outbound dray trucks per day (5) Yard Throughput:Inbound & outbound containers moved per yearGross terminal acreage Scope of WorkThe purpose of this effort is to develop an automated system or algorithm that calculates regional and national container port and terminal productivity indices on an on-going basis. Demonstration of the model will include the first set of port and terminal indices. The successful bidder is expected to build on existing capability to determine port and terminal productivity, which can be used to derive regional and national indices. It is important to reduce redundancies and duplication of efforts in looking at productivity measures. As such, the contractor is encouraged to investigate current trends/methodology to develop port and terminal productivity indices and how this information is used. It is further understood that terminal operators are reluctant to discuss key elements that they use in determining certain types of productivity measures. The objective is to ascertain key elements that are used industry-wide as a basis for determining regional and national indices. Where possible use off-the-shelf automated systems to develop productivity indices and data from existing sources that is readily available or accessible. In the determination of regional indices, use the Maritime Administration's regional port and terminal database breakdown as the basis. (To be provided after contract award) DeliverablesThe contractor will deliver to the Maritime Administration a methodology (ies) that calculates productivity indices at three different levels, i.e., national, regional, and port-wide. The methodologies should be automated and pc based. The contractor will further identify and document all data, database and relevant secondary sources required to produce the indices using the automated system. The contractor will also submit to the Maritime Administration a full documentation of the automated system that calculates productivity indices, how they were developed, what they measure, and how they are to be used. This includes a comprehensive review of current productivity measures and how the proposed methodology compliments, relate to, and/or contrast with it. Period of PerformanceIt is anticipated that the work under this contract will take approximately six to ten months to perform. PaymentPayment will be made after deliver and acceptance of the final report by the Maritime Administration. If requested, progress payments can be made. Data and Intellectual PropertyAll data and developed measures produced under this contract shall become the property of the Maritime Administration at the end of the contract. Proposal Requirements"Overview of methodology and data sources, "Project timeline to include start date, completion date and significant milestones, "Resumes of key personnel performing the work under this project, including; project manager and other significant personnel, along with their contact information, "Monthly progress reports schedule and content, "Deliverables by the contractor, "Interim draft report and content, "Final report and content.
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