FILE | R | Intramural Sports Officials - Performance Work Statement

FBO DAILY ISSUE OF SEPTEMBER 10, 2008 FBO #2480
DOCUMENT

R -- Intramural Sports Officials - Performance Work Statement

Notice Date: 9/8/2008
Notice Type: Performance Work Statement
NAICS: 711219 — Other Spectator Sports
Contracting Office: Department of the Air Force, Pacific Air Forces, 36 CONS - Andersen, Unit 14040, Andersen AFB, 96543-4040
ZIP Code: 96543-4040
Solicitation Number: F1C3428204A011
Archive Date: 9/29/2008
Point of Contact: Evan Brent Smith,, Phone: 671-366-2667, Douglas L Pick,, Phone: 671-366-2192
E-Mail Address: evan.smith@andersen.af.mil, douglas.pick@andersen.af.mil
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/ solicitation for commercial items prepared in accordance with the format in FAR Subparts 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2005-16 and DFARS Change Notice 20070426. This solicitation is set-aside 100% for total small businesses. The North American Industry Classification System Code (NAICS) is 711219, size standard 6.5M. This is a best value award. The contractor shall provide the following: Provide skilled, specific, periodic and emergency maintenance for automated Entry Control System and Intrusion Detection System (AECS/IDS) STATEMENT OF WORK FOR SPORTS OFFICIALS 1. DESCRIPTION OF SERVICES. 1.1. SCOPE OF WORK. Contractor shall provide/furnish all labor, tools, equipment, uniforms, material, supervision and transportation necessary to provide Sports Officiating and Scorekeeping services at Andersen Air Force Base for all intramural, varsity, and recreational sport activities as defined in this statement of work, except as specified in paragraph 3 as government furnished property and services. 1.2 EVALUATION CRITERIA. Contractor shall have experience in sports officiating, training of officials and scheduling. Contractor must have retainability equal to the period of the contract. Contractor shall submit a resume of qualifications with solicitation. All officials must be members of the National Association of Sports Officials (NASO), or of a state registered sports officials association for the sport being officiated. Contractor shall supply a copy of each individual’s respective certification/membership to the Andersen AFB Sports Director one week prior to the individual’s working/officiating his or her first game. 1.3 AREAS OF RESPONSIBILITIES. 1.3.1. Sports to be officiated are flag football, softball, basketball, soccer, and volleyball. The contractor shall provide the required number of officials and scorekeepers at each scheduled contest. 1.3.1.1. Flag Football 4 Officials 1.3.1.2. Softball 2 Officials and 1 Scorer 1.3.1.3. Basketball 2 Officials, 1 Scorekeeper, and 1 Timekeeper 1.3.1.4. Soccer 2 Officials 1.3.1.5. Volleyball 2 Official and 1 Scorer 1.3.2. Officials shall not participate as players, coaches, or team managers within the leagues in which they are officiating. 1.3.3. Officials will attend a scheduled sports clinic, at least one week prior to start of each sport, to go over any specific rules/by-laws governing the upcoming sports schedule. Contractor will submit a roster of attendance, to the Sports Director prior to first regular scheduled season game. 1.3.4. Officials will comply with all Air Force safety requirements when officiating on Andersen AFB, and rule on any point or any situation not specifically covered within the by-laws and National Association Rules. By-laws will be distributed to the head official during the sport clinic for each sport, one week prior to start of the season. 1.3.5. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials, and scorekeepers names. The head official score book/sheet is approved by and signed by all officials and scorekeepers at the end of each contest. 1.3.6. Officials shall acquire a team roster from both teams prior to the start of each game. 1.3.7. Scorekeeper shall pick up the required equipment/keys and return them back to the Fitness Center after the last contest of the night. Fitness Center staff members and scorers will conduct an inventory upon return of keys and equipment. 1.3.8. The head official shall ensure the field lights are turned on at dusk and turned off following lasts scheduled contest of the evening. 1.3.9. The head official shall notify the Fitness Center if a contest is protested, if a player receives an ejection, or is injured. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior; both verbal and physical; towards players, officials, or spectators. Officials will report any injuries. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center by 1200, of the next duty day (Monday-Friday). 1.3.10. Officials will enforce the Base Sports Play and local sports bylaws. Additionally, officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports play and local sports by-laws. 1.3.10.1. Basketball National Collegiate Athletic Association 1.3.10.2. Flag Football National Intramural Recreation Sports Association 1.3.10.3. Softball Amateur Softball Association (ASA) 1.3.10.4. Soccer Federation International Football Association (FIFA) 1.3.10.5. Volleyball United States of America Volleyball (USAV) 2. SERVICE DELIVERY SUMMARY (SDS). Performance ObjectiveSOW Para.Performance Standard Provide required number of officials and scorekeepers at each scheduled contest.1.3.195% Review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials, and scorekeeper's names.1.3.595% The head official shall ensure the field lights are turned on at dusk and turned off following the last scheduled contest of the evening.1.3.895% The head official shall notify the Fitness Center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into official scorebook/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center by 1200 the next duty day.1.3.9100% Officials will enforce the base sports plan and local sports bylaws. Officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports plan and local sports by-laws.1.3.10.95% Contractor shall wear appropriate professional officiating attire. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name.5.1.3.95% 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall provide the facilities, fixtures, equipment and services listed here or in Appendix B. 3.1. Property. 3.1.1. Facilities. The government shall furnish or make available facilities described in Appendix B. The Government shall provide the maintenance and repair of all playing areas. No alterations shall be made to furnished facilities without specific written permission from the contracting officer. The government will provide adequate lighting for all night games. 3.1.2. Equipment. The government will furnish the equipment listed in Appendix B. 3.2. Schedules. The government will provide the contractor with a schedule of games and tournaments at least one week prior to scheduled games/season. 4. CONTRACTOR FURNISHED ITEMS AND SERVICES. 4.1. Except for those items or services specifically stated in section 3 as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions. 5. GENERAL INFORMATION. 5.1. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager and alternate/s who shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate/s shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer, prior to contract start. 5.1.1. Telephone numbers of the project manager or alternate must always be updated and provided to the Fitness Center for short notice cancellation notification due to inclement weather, military related commitments, or acts of God. 5.1.2. The contract manager and all employees must be able to read, write, speak, and understand English. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of Andersen AFB and its population. 5.1.3. Officials must maintain a professional attitude and wear appropriate professional officiating attire. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name. 5.1.4. The contracting officer may, in writing, require that the contractor be removed from the work site, area, or base due to objectionable behavior. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations. No official shall be allowed to work a game if it is apparent that he/she has been consuming alcoholic beverages. At no time shall an official consume alcoholic beverages or use tobacco products in, on or around the playing areas. 5.2. SCHEDULE OF WORK. 5.2.1. The contractor will be notified 15 days in advance, by the Fitness Center, concerning the type of competition being scheduled and approximate start date. The Fitness Center will provide the contractor with a schedule of contests, current copy of applicable bylaws, location of contests and dates and times not later than one week prior to the first scheduled competition of the applicable sport. 5.2.1.1. Intramural Content Time Limits: 5.2.1.1.1. Volleyball matches will consist of three games. Estimated match play is 60 minutes. 5.2.1.1.2. Basketball will have (2) 20-minute halves, using a running clock, with a 5-minute halftime. The clock will stop on every whistle during the last two minutes of each half. 5.2.1.1.3. Softball will play for one hour or 7 innings (any inning started must be completed regardless of the one hour time frame), whichever occurs first. There will be a 15 run rule after 4 innings and a 10 run rule after 5 innings. 5.2.1.1.4. Soccer will play for (2) 40 minute halves, using a running clock, with a 10 minute halftime. 5.2.1.1.5. Flag football will have (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half. 5.3. HOURS OF OPERATION. 5.3.1. Fitness Center hours of operation are as follows: (Change hours as applicable) 5.3.1.1. Normal Hours, Monday-Friday; 0400-2400 5.3.1.2. Saturday-Sunday; 0600-2000 5.3.1.3. Officials may be required to work on weekends/holidays as scheduled in advance or due to make-up contests. Cancelled or postponed contests may also be added to the end of the scheduled, extending the schedule. 5.4. QUALITY ASSURANCE. 5.4.1. The government will periodically evaluate the contractor’s performance. 5.4.2. The government is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner. Work, which does not conform to the specifications contained herein, will be justification for rejection. Correction of any deficiency shall be at no cost to the United States government or the Andersen AFB Fitness Center. 5.4.3. The contractor will respond to written concerns or complaints received by the contracting office. (Note: Response in an action designated to correct or clarify a situation under question.) The contractor will provide the contracting officer a written response within 5 working days from the day the concern or complaint was received. 5.4.4. Payment will be paid monthly upon receipt of a properly certified invoice for services rendered under this order. Contractor will only be paid for contests worked. The Fitness Center Director, Sports Director (or designated representative in their absence) and QAP will be the only persons authorized to certify this pay document. 5.5. CANCELLATIONS. 5.5.1. Cancellations of scheduled contests will be handled as follows: 5.5.1.1. If the Fitness Center cancels a contest, the Fitness Center will notify the head official not later than 1400 the day of the competition. 5.5.1.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game times are forfeit time. 5.5.1.3. If an official must cancel a contest due to misconduct or forfeiture, the exact cause of cancellation must be recorded in score book/sheet. 5.5.1.4. Officials will also have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts. 5.5.1.5. The first set of officials will be paid for one contest if cancellation is made after their arrival at the contest site. When field/area weather conditions warrant, the first set of officials shall cancel all scheduled competitions for that sport, on that night, and notify all other officials, scorers and Fitness Center staff. The government will only be responsible to pay for one canceled competition per event site, per day. 5.5.1.6. If the contractor has not fulfilled the obligation of duties then full pay for a contest will not be received if, for example, only one official arrives for a contest where two officials are scheduled. 5.5.1.7. The Fitness Center reserves the right to revise bylaws and/or schedules at any time. The Fitness Center will notify the contractor’s designated representative no later than 48 hours prior to the first revised competition. 5.6. SECURITY REQUIREMENTS. 5.6.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation. 5.6.2. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government equipment and materials shall be secured. APPENDIX A WORK LOAD ESTIMATES 1. Work Load Estimates: 1.1. Fiscal Year 2009, September 08-August 09: 1.1.1. Intramural Flag Football: Contests estimated to be held Nov 2008 -Jan 2009. Four officials will be provided for all contests. (125 games) 1.1.2. Intramural Basketball: Contests estimated to be held Jan-Mar 2009. Two officials, one scorekeeper, and one timer will be provided for all intramural contests. (120 games) 1.1.3. Varsity Basketball: Contests estimated to be held Oct -Nov 2008 and Mar-Jul 2009. Two officials, one scorekeeper, and one timer will be provided for all contests. (60 games) 1.1.4. Intramural Softball: Contests estimated to be held Apr-Jun 2009. Two officials and one scorekeeper will be provided for all intramural contests. (200 games) 1.1.5. Varsity Softball: Contests estimated to be held Jan –May Nov 2009. Two officials, one scorekeeper, and one timer will be provided for all contests. (40 games) 1.1.6. Intramural Soccer: Contests estimated to be held Oct-Nov 2008. Two officials will be provided for all intramural contests. (40 games) 1.1.7. Varsity Soccer: Contests estimated to be held Aug 2009. Two officials will be provided for all contests. (18 games) 1.1.8. Volleyball: Contests estimated to be held Jul-Sep 2009. One official and one scorekeeper will be provided for all intramural contests. (162 games) 1.1.9. Varsity Volleyball: Contests estimated to be held May-Jun 2009. Two officials and one scorekeeper will be provided for all contests. (40 games) APPENDIX B GOVERNMENT FURNISHED PROPERTY 1. Government Furnished Property: The government shall provide the following facilities, equipment, and supplies: 1.1. Intramural Basketball: Gymnasium Scorebooks and Pencils Basketballs Scorekeeper’s Table with Chairs Scoreboard with Console 1.2. Intramural Volleyball: Gymnasium Score Sheets and Pencils Volleyballs Scorekeeper’s Table with Chairs Volleyball Net with Officials’ Stands 1.3. Intramural Softball: Softball Field Scorebooks and Pencils Softballs Scoreboard with Console 1.4. Intramural Soccer: Soccer Field Scorebooks and Pencils Soccer Balls Soccer Goals 1.5. Intramural Flag Football: Flag Football Field Score Sheets and Pencils Footballs Flag Football Flags Downs Markers The following provisions and clauses can be viewed through internet access at the Air Force FAR Site, http://farsite.hill.af.mil. The following provisions and clauses are incorporated by reference: Far 52.212-1, Instructions to Offerors-Commercial Items; AS OF 1 JANUARY 2005, OFFERORS ARE REQUIRED TO COMPLETE ONLINE REPRESENTATIONS AND CERTIFICATIONS AT http://orca.bpn.gov WHICH ARE IDENTICAL TO WHAT IS REQUIRED IN FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5(DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition; 52.219-6 Notice of Total Small Business Set-Aside, 52.222-3 Convict Labor, 52.222-19 Child Labor, Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, 52.232-33, Payment by Electronic Transfer-Central Contractor Registration; 52.233-3, Protest After Award applies to this acquisition; 52.233-4 Applicable Law for Breach of Contract Claim applies to this acquisition. In accordance with DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION, prior to receiving any contract award, contractors must be registered in the Central Contract Registration (CCR). The following provisions and clauses also apply; DFARS 252.212-7001(DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, but only the following clauses in paragraph (b) of clause apply: 252.232-7003 Electronic Submission of Payment Requests; 252.247-7023 Transportation of Supplies by Sea ALTERNATE III (MAY 2002); 5352.201-9101, Ombudsman (Aug 2005). Quotes should reference RFQ No F1C3428204A011. The POC for this acquisition is SrA Smith, (671) 366-2667; Fax (671) 366-1103, evan.smith@andersen.af.mil. Quotes may be emailed, faxed or hand-delivered to the 36th Contracting Squadron/LGCB, Attn: SrA Smith, Bldg 17000 Unit 14040, Andersen AFB, Guam 96543. Oral Quotes will not be accepted. Quotes must be received via fax, e-mail, by 14 September 2008, 2100 Eastern Standard Time.
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Document(s): Performance Work Statement; File Name: Performance Work Statement (FY09 SOW-Sports officials.pdf); Link: https://www.fbo.gov//utils/view?id=32ae442116b442b98427c5e62d7ad3f4; Bytes: 76.37 Kb; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Andersen Air Force Base, Guam, Yigo, 96929, United States; Zip Code: 96929
Record: SN01662430-W 20080910/080908215924-5128aa495c11f0eec3432604c61f1ca9 (fbodaily.com)
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R -- Intramural Sports Officials - Performance Work Statement