SOLICITATION NOTICE
R -- Department of the Interior's Office of Human Resources Labor Relations/Employee Relations/Occupational Workers Comp Training Session
- Notice Date
- 9/3/2008
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- US Dept of the Interior - National Business Center Acquisition Services Division, DC Branch1849 C Street NW, MS 1324 Washington DC 20240
- ZIP Code
- 20240
- Solicitation Number
- NBCQ08416
- Response Due
- 9/5/2008
- Archive Date
- 9/3/2009
- Point of Contact
- Alexis Williams Contract Specialist 2022086333 Alexis_N_Williams@nbc.gov;<br />
- Small Business Set-Aside
- N/A
- Description
- This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This acquisition will be conducted IAW FAR Part 12 and FAR Part 13. This notice is being issued as a Request for Quotations (RFQ) for Hotel and Conference Facilities for the Department of the Interior's Office of Human Resources Labor Relations/Employee Relations/Occupational Workers Comp Training Session. HOTEL REQUIREMENTS Location: The hotel must be within 65 miles of the Denver Federal Center. Distance is determined by utilizing Mapquest.com. Required Amenities: Standard features required at the hotel include handicap-accessible rooms, high-speed wireless internet, and 24-hour room service. Hotel Star Rating: The rating of the hotel shall be 3 diamonds or higher by the AAA Diamond Rating System. Reservations: The event is scheduled for September 8-11, 2008 with check in on September 7 and checkout on September 12. The hotel will be required to reserve meeting space with a DOI issued purchase order. Individuals will pay for their rooms via credit card upon arrival at the facility. The Federal Government per diem rate or less is required for all rooms in block (maximum of $140/night). Participants are responsible for all room and associated charges. The number of rooms required for each day is as follows: Sept 7 - 50 rooms; Sept 8 - 150 rooms; Sept 9 -150; Sept 10 - 150; Sept 11 - 150 rooms. Meeting Room Rentals: One large plenary room to accommodate up to 150 people from September 9 - September 11. Three breakout rooms from September 9 - September 11 to accommodate 40-50 people each. One room for storage and staff meetings from September 7 - September 8. Audio/Visual Requirements: AV equipment for each room from September 8 - September 11. Meals: Continental breakfast each morning from September 9 - September 11. Afternoon break from September 9 - September 11. One lunch on September 10. Additional Requirements: Bell Service - To transport boxes, coolers and miscellaneous items within the hotel. Bus/Coach Parking Availability - Hotel staff shall provide support with the coordination of bus staging. There will be 2 loading sessions with 5 coaches per session. Hotel staff shall support with loading water and ice filled coolers on buses. Ability to Display Group Signage/Directions Note - Prior arrangement will be needed for any dietary or allergy restrictions. INTERESTED PARTIES SHOULD PROVIDE THE FOLLOWING IN THEIR RESPONSE: 1. A discussion on the facility and its ability to meet the requirements noted above. In your discussion be sure to provide the star rating of the facility. 2. Proposed rates for Government travelers based upon the requirements herein. 3. Proposed menu and pricing. Note: DOI is a federal agency and is exempt from State of Colorado Sales Tax and Federal Excise Tax. The tax exempt ID number is 140001849. 4. Standard terms and conditions normally utilized in events of this nature. 5. Your quote MUST include the solicitation number along with your Tax Identification Number (TIN), Dun & Bradstreet Number (DUNS), Complete Business Mailing Address, Contact Name, Contact Phone Number, Contact Fax Number, and Contact Email Address. Note: Ensure your firm is registered in CCR and ORCA - All vendors must be registered in CCR and ORCA to receive government contracts - www.ccr.gov and http://orca.bpn.gov/. The NAICS Code and the small business size standard for this procurement are 721110 and $7M, respectively. The offeror shall state in their offer their size status for this procurement. All responsible sources may submit an offer which shall be considered by the agency. Submit questions via email to Alexis_N_Williams@nbc.gov by September 4, 2008, 11:00 am EST. Submit offers via email to Alexis_N_Williams@nbc.gov by September 5, 2008, 11:00 am EST. Questions/offers submitted by a method other than electronic mail shall not be accepted and shall not be answered. Questions with the Government's responses will be posted to FBO. All e-mail inquiries shall have the solicitation number included in the subject line. Selection and award will be made to that offeror whose offer will be most advantageous to the Government, with consideration given to the factors of proposed technical merit and price. It is critical that offerors provide adequate detail to allow evaluation of their offer. (SEE FAR 52.212-1(b)). Prospective offerors shall notify this office of their intent to submit an offer. It is the offeror's responsibility to monitor for the release of solicitation amendments (if any). The provisions and clauses in the RFQ are those in effect through FAC 2005-26. The following provisions and clauses are incorporated by reference and can be accessed at http://www.acquisition.gov/far/index.html: 52.212-1 Instructions to Offerors-Commercial Items52.212-3 Offeror Representations and Certifications-Commercial Items52.212-4 Contract Terms and Conditions-Commercial Items52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items Addenda to FAR 52.212-4 are as follows: ADDITIONAL CLAUSES If your hotel is selected, the following clauses will apply: AMERICANS WITH DISABILITIES ACT - Hotel agrees to comply with its obligations under this act. CANCELLATION - It is agreed and understood that Government agencies are not permitted to pay for services/accommodations that are not actually rendered, and therefore cannot agree to any standard cancellation terms. DEPOSIT - Advance payment deposits will not be paid. Services will be paid for as rendered. The Government is not permitted to make advance payments or make payments for services not rendered. FEDERAL LAWS - This Agreement shall be governed, construed, and enforced in accordance with Federal laws. If no existing Federal Law applies, State of Colorado laws will govern. ROOM BLOCK GUARANTEE - The group may substitute names, cancel and replace reservations, add names, and change arrival/departure dates of any attendee up to the day of arrival as long as rooms are available within the contracted block.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=facafab804a7562506c500eb7442f0a7&tab=core&_cview=1)
- Place of Performance
- Address: DENVER, CO<br />
- Zip Code: 80202<br />
- Zip Code: 80202<br />
- Record
- SN01658695-W 20080905/080903224133-facafab804a7562506c500eb7442f0a7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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