SOLICITATION NOTICE
G -- Catholic Priest
- Notice Date
- 8/25/2008
- Notice Type
- Presolicitation
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- Department of the Army, Army Contracting Agency, North Region, ACA, Capital District Contracting Center, ACA, Capital District Contracting Center, Directorate of Contracting, 9410 Jackson Loop, Suite 101, Fort Belvoir, VA 22060-5116
- ZIP Code
- 22060-5116
- Solicitation Number
- W91QV1-08-T-0070
- Response Due
- 9/10/2008
- Archive Date
- 11/9/2008
- Point of Contact
- Barry taylor, 703-806-4482<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The Combined Synopsis/Solicitation is W91QV1-08-T-0087 This is a firm fixed price requirements type contract.NAICS: 813110; SIZE STANDARD:Size:$7.0 mil; SIC CODE:7999.The delivery address is 5950 12th Street,Suite 101, Fort Belvoir, VA 22060-5134. Delivery terms are FOB Destination, Fort Belvoir VA.1.General.The civilian clergy is to provide religious support for Fort Belvoir Catholic Community. 2. Scope of Work. Statutory requirements for worship services are found in Title 10, U.S. Code, and Army Regulation 165-1. The contractor is to provide the EERS that are core and essential for worship, rites, sacraments, ordinances, religious education as it is determined to be an Essential Elements of the Religious Service (EERS),and emergency pastoral care and counseling that is specific to the Catholic ecclesiastical requirements. The contractor provides professional Catholic denominational services to include Catholic Mass for authorized personnel, classes of instruction on Catholic doctrine, and provides other specialized services as per the dictates of the Roman Catholic Church. The contractor shall maintain adequate records of worship functions, classes taught, emergency ministrations made, and answer inquiries about Catholic worship program.3. Location of Worship Services. The contractor will have access to the chapel facilities on Fort Belvoir and any other facilities as determined by the commander, which are suitable for the delivery of the end-services of this contract such as conducting Catholic Mass. The contractor will be responsible for reserving space as needed with appropriate points of contact (POC) in any facility used. Arrangements for facility use after normal duty hours or at times other than when weekly religious services are held will be the sole responsibility of the contractor. If facilities other than chapels or chapel annexes are required, the contractor will be responsible for making all arrangements in advance.4. Hours. Generally, Catholic worship services shall be provided during the hours of 0800-1300 on Sundays, Noon Masses from Monday thru Friday. Other worship services may be required on Saturday evening, special Holy Days and weekdays. The usual length for all services is one to two hours.5. Contractor shall provide the following specific tasks or contract line items(CLIN): a. 1AA: Catholic Mass. Plan, coordinate, and conduct Mass (Catholic Worship Services) on Sundays, Saturday, Holy Days, and during midweek as required. Contractor will provide Mass on Fort Belvoir. This contractor will provide services in the absence of a Catholic military chaplain. These services are Celebrations of the Eucharist (Mass) utilizing the liturgy of the Missal following the church calendar. Mass (Worship services) will normally be one to two hours in duration. b. 1AB Rites, Sacraments, Ordinances, and Penance Services. Plan, coordinate and conduct these services in accordance with the tenets of the Roman Catholic Church and the needs of the Catholic worshipping community on Fort Belvoir. These types of services are formal Catholic rites and include Eucharist, Baptism, Reconciliation, Marriage, Confirmation, and Anointing (Sacrament of the Sick). These services are normally 30 minutes to one hour in duration.c.1AC Emergency Ministrations. Conduct Emergency Ministrations to include pastoral care and counseling to include hospital visitation. Normal length of emergency ministration is approximately one hour and emergency Catholic coverage for one day.6.Contractor shall accomplish the following in conjunction with the specified tasks previously listed:a.Provide the POC, and in consultation with the senior Catholic chaplain on Fort Belvoir. within 30 days after award of contract, an activity plan and proposed schedule of all worship services anticipated throughout the contract period.b.Submit an After Action Report to the POC within one week of completion of any special Mass or service.c.The contractor shall meet monthly with the POC to review the quality of the services delivered and the program statistics. This meeting will take a maximum of one (1) hour.d.In accordance with AR 165-1 and, the Contractor shall be responsible for maintaining records and files incident to the services provided in this contract. Files must be maintained in a secured area (office area that can be locked) and are the property of the U.S. government.e.Provide monthly reports on the number and type of services provided and the attendance at each event.7.Qualifications. Individuals providing Catholic clergy services will be ordained members of the Roman Catholic Church and endorsed by the Archdiocese for Military Services. The contractor shall be experienced and fully qualified to perform the required services without any direction by Government personnel. The contractor will submit in writing an ecclesiastical endorsement as proof of standing in good order to the denomination.8. Disclosure of Information. In the course of providing clergy services, the contractor will provide emergency pastoral counseling to those individuals seeking such service. The very fact that individuals are seeking assistance with family and or personnel issues is at minimum sensitive information. Complete confidentiality is paramount. The sharing of information about individuals or families seeking counseling assistance from chaplains with persons other than the POC for this contract or the chaplain involved is strictly prohibited. Disclosure of sensitive information regarding chaplain counseling appointments and individuals involved could result in immediate termination of the contract.9. Support.a.Contractor shall be authorized, on a space available basis, use of government telephone (with commercial access) for local and long distance calls to maintain contact with volunteers, Catholic parish members, and Installation Chaplains Office personnel. No reimbursement for calls placed in the conduct of business is authorized.b.A photocopy machine at the Chapel will be made available for use by the Contractor to fulfill contract requirements on a space available basis.c.Request for government provided audiovisual training aids must be submitted two weeks prior to the date for which they are needed to the Point of Contact. No reimbursement will be made for training aids purchased and used by the contractor. d.The government will provide to the contractor all missals, hymnals, and Bibles used in the conduct of worship services. Other materials such as curriculum materials for Bible studies, chairs, tables, blackboards, video-set ups and overhead projectors for all youth events/ classes/activities and materials such as craft supplies, paper, markers, flip charts, and pens will be supplied as required. e.The government will provide adequate deskwork area on a space available basis for use by contractor to meet the requirements of this contract.f.The Contractor shall be responsible for safeguarding all government supplies and property.g.The government will provide facility space for worship and other religious services, altar and sacramental implements, ecclesiastical supplies, and other worship equipment required supporting the EERS services of this contract.10.Contractor Furnished Property. Contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract except as stated elsewhere in this contract.11.Physical Security. The Contractor shall establish and implement methods to ensure the physical security of all U.S. Government property and facilities under their control lAW facility, local, and Installation SOPs. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property. Access to office areas, especially those with telephones and automation equipment should be closely monitored and limited. 12. Safety. The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage.13.Restrictions. Government property made available under this contract is only for use in the performance of services described in this contract.14. Disclaimer. The government will not be responsible in any way for damage to the contractors supplies, materials, equipment, or to personal property as a result of fire, theft, accident, natural disaster, or other events.15. Liability. For the purpose of this contract, the Contractor is considered an independent contractor and not as an agent of the U.S. Government. During performance, the Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees against all actions or claims for damages to persons or property, including death arising from fault, negligence, wrongful act, or wrongful omission of the Contractor, his agents or employees utilized in the provision of services.16. Compensation. The contractor will be paid upon satisfactory completion of services and upon presentation of invoice lAW terms of this contract. Partial payments are authorized on a monthly basis. Since this contract does not create an employer-employee relationship, there are no provisions for lodging or employee benefits of medical care, retirement, or workers compensation. The contractor is also responsible for his/her own tax liabilities. Payments made under this contract are not subject to Federal Income Tax withholding. 17. Subcontracting.a.Contractor may provide a qualified substitute for a period of time if approved by the Point of Contact (POC). However, in such case, the substitute shall have no claim whatsoever against the Government for services rendered and the price to be paid the substitute shall be a matter entirely between the Contractor and sub-contractor. This provision imposes no obligation on the Contracting Officer to exercise the foregoing authority. 18. SCHEDULE OF WORK (SOW) a. To provide Services in accordance with the Performance Work Statement b. Quantities are only estimates. Only services performed will be paid for c. Payment will be for units of service not for hours. d. Base Year: 1 October 08 to 30 September 09 e. Organization: Fort Belvoir Installation Chaplain Office The following clauses and provisions are applicable. Clauses Incorporated By Reference 52.212-1, Instructions to Offerors, 52.212-4 Contract Terms and Conditions. Clauses Incorporated By Full Text, 52.212-2 Evaluation-Commercial Items,the award will be based on, low price in accordance with the specifications.A completed copy of provision of 52.212-3 Offeror Representation and Certifications Commercial Items must be provided with bid, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items.Clauses applicable,52.222-19 Child Labor, Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans,52.225-1 Buy American Act-Supplies; other provisions are: 52.232-18 Availability of Funds; 52.216-18 Ordering: such orders may be issued from 12 November 2007 through 30 September 2005;Additional clauses that apply to this acquisition: 252.204-7004 Required Central Contractor Registration.Vendors who are not registered in the Central Contractor Registration (CCR) database prior to award will not be considered. 252.232-7003 Electronic Submission of Payment Request and Receiving Report. Vendors may register with CCR by calling 1-800-334-3414 or by registering on line at www.ccr.gov.The full text of the FAR and DFAR references may be accessed electronically at http://farsite.hil.ar.mil. Responses to this Invitation For Bid (IFB) must be signed, dated, sealed and received via mail or hand carry no later than 10 September 2008 before 2 pm, at the Capital District Contracting Center, 9410 Jackson Loop, Suite 101, Fort Belvoir VA 22060.For questions contact Barry Taylor, Contract Specialist at (703) 806-4482, E-Mail Adrress: barry.taylor4@us.army.mil.No fax entries will be accepted.
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- Place of Performance
- Address: ACA, Capital District Contracting Center Directorate of Contracting, 9410 Jackson Loop, Suite 101 Fort Belvoir VA<br />
- Zip Code: 22060-5116<br />
- Zip Code: 22060-5116<br />
- Record
- SN01650787-W 20080827/080825223346-450ef8b2f6d4dd6de395a8bf204e08af (fbodaily.com)
- Source
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