SOLICITATION NOTICE
23 -- Request for Quote - Utility Vehicle & Trailer
- Notice Date
- 8/21/2008
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Department of Energy, Federal Locations, All DOE Federal Contracting Offices, PO Box 5400 Albuquerque, NM
- ZIP Code
- 00000
- Solicitation Number
- DE-RQ52-08NA28884
- Response Due
- 8/27/2008
- Archive Date
- 2/27/2009
- Point of Contact
- James P Cochran, Contracting Officer, 505-845-6069,jcochran@doeal.gov;Lisa Buffkins, Contract Specialist, 505-845-5966,<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial itemsprepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. This synopsis/solicitation is set aside for small businesses under the NAICS Code of 441221 and 423110, size standard: $7.0M. Solicitation Number DE-RQ52-08NA28884 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-25 effective 12 June 2008. The Government intends to award one Firm Fixed Price Contract for three Contract Line Item Number (CLIN) listed below. CLIN 0001 Utility Vehicle. Quantity: 2. Unit of Measure: EA. Estimated Delivery Date: September 30, 2008. Federal Stock Class: 2340. Utility Vehicle needs the following specifications per each unit: Engine Protection: needs to be equipped with a skid plate Fuel: Diesel Preferred Drive Train: 4-Wheel Drive with Positrac Cab: needs to be fully enclosed for safety as well as a heated for use during cold months Ground Clearance: minimum of 11 Cargo Box with Bed Liner Exterior Lighting Package Heavy Duty Brush Guard CLIN 0002 2 Year Extended Service Agreement for Utility Vehicles. Quantity: 2. CLIN 0003 Flatbed Utility Trailer. Quantity: 1. Unit of Measure: EA. Estimated Delivery Date: September 30, 2008. Federal Stock Class: 2330. Utility Trailer needs the following specifications: Dimensions: 77 wide by 20 long Weight: needs to be able to transport at a minimum 3,000 lbs (2 utility vehicles) The contractor shall deliver all items to: US Department of Energy, ATTN: Kevin Sawyer, C/O Federal Agent Facility Central Command FM 2373, Highway 60, Bldg 16-2, Amarillo, TX 79120. Any technical literature must be submitted for products offered for the Government to perform a technical evaluation of equal items. No further request will be made to obtain required literature. Failure to submit technical literature (if required) may result in your offer being eliminated from award consideration. In accordance with the FAR 13.106-1(a)(2) offerors are notified that award will be made on the basis of Technical capability, price and other factors. Offeror will be evaluated in accordance with FAR 13.106-2. Award will be made relative to best overall value. Best value may include, but is not limited to: technical capability (noted salient characteristics) and price. Offers must meet all minimum specifications, but offers which exceed minimums may be rated more favorably. The Government will not, however, pay an unreasonable amount for additional technical capability and will compare any additional capability to any additional price. Since the Government is interested in obtaining the best overall value, award may not go to the lowest overall price if any factors considered justify a higher price. Notwithstanding that performance capability is more important than price, should all offers appear equal, price will become the determining factor in the award decision. Solicitation responses must contain offerors prompt payment discount terms (if any), proposed delivery date, and warranty terms. The following provisions and clauses apply to this procurement: FAR 52.204-7, Central Contractor Registration; FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. A completed copy of this clause must accompany your solicitation response unless a current copy resides online at https://orca.bpn.gov/. FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items [in paragraphs (b) and (c) the following clauses apply: 52.203-3, 52.219-6; 52.219-14; 52.222-3; 52.222-19; 52.222-21; 52.222-25; 52.222-26; 52.222-36; 52.232-33; 52.247-64; and addendum 52.225-3 Alt I; 52.225-4 Alt I; and 52.247-34. FAR 52.252-1, Solicitation Provisions Incorporated by Reference http://farsite.hill.af.mil/]; FAR 52.252-2, Clauses Incorporated by Reference http://farsite.hill.af.mil/]; Addendum in Full Text 52.222-22 Previous Contracts and Compliance Reports The offeror represents that (a) It ( ) has, ( ) has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; (b) It ( ) has, ( ) has not filed all required compliance reports; and (c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards. LOCAL I001 Important Invoicing Information (JUL 2007) - Invoicing Instructions - 1. The following instructions are provided for submission of vouchers requesting reimbursement. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. a. Vendors shall submit vouchers electronically through the Oak Ridge Financial Service Center's (ORFSC) Vendor Inquiry Payment Electronic Reporting System (VIPERS). VIPERS allows vendors to check the payment status of any voucher submitted to the DOE. To obtain access to and use VIPERS, please visit the web page at <http://finweb.oro.doe.gov/vipers.htm>. Detailed instructions on how to enroll and use the system are provided on the web page. b. Each invoice shall include the following: I. Name and address of the Contractor; II. Invoice date and number; III. Contract number, contract line item number and, if applicable, the order number; IV. Description, quantity, unit of measure, unit price and extended price of the items delivered; V. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; VI. Terms of any discount from prompt payment offered; VII. Name and address of official to whom payment is to be sent; VIII. Name, title, and phone number of person to notify in event of defective invoice; IX. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. X. Electronic funds transfer (EFT) banking information. c. The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. d. If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. e. EFT banking information is not required if the Government waived the requirement to pay by EFT. 2. Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315. LOCAL L009 Offer Submission Via The Industry Interactive Procurement System (IIPS) (FEB 2005) - Submission of bids/quotes by means other than IIPS is not authorized. Offers must be received through the IIPS web site NO LATER THAN 3:00 pm MST on August 27, 2008. See FAR 52.214-7 "Late Submissions, Modifications, and Withdrawals of Bids," for treatment of late bids/quotes. Each offer is to be submitted according to the instructions in the IIPS User's Guide, which is available at http://e-center.doe.gov/doebiz.nsf/Help?OpenForm. It is the responsibility of the Offeror, prior to the offer due date and time, to verify successful transmission in accordance with the Proposal Response (Submission) instructions in the IIPS User's Guide. Funds are currently available for this contract. Quotes must be valid for 45 calendar days after solicitation closing. Questions, technical literature, warranty information, and other documents which can not be submitted via IIPS may be addressed to Lisa Marie Buffkins, Contract Specialist, via email at LBUFFKINS@doeal.gov or by phone at (505) 845-5966. ADDITIONAL INFORMATION: Be advised that all interested parties must be registered in the Central Contractor Registration (CCR) Database in order to receive an award. If you are not registered you may request an application at (888) 227-2423 or through the CCR website at http://www.ccr.gov.
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