SOURCES SOUGHT
R -- Public Affairs Support
- Notice Date
- 7/29/2008
- Notice Type
- Sources Sought
- NAICS
- 541820
— Public Relations Agencies
- Contracting Office
- Department of the Treasury, Bureau of the Public Debt (BPD), Division of Procurement, Avery 5F, 200 Third Street, Parkersburg, West Virginia, 26106-5312, United States
- ZIP Code
- 26106-5312
- Solicitation Number
- RFI-CSB-08-0001
- Archive Date
- 7/30/2009
- Point of Contact
- Alan Dotson,, Phone: 304-480-7206, Jeff Shaffer,, Phone: 304-480-7110
- E-Mail Address
-
PSB1@bpd.treas.gov, PSB1@bpd.treas.gov
- Small Business Set-Aside
- N/A
- Description
- This is for market research, not a request for quotations. The purpose of this announcement is to determine the number of Service Disabled Veteran Owned Small Businesses (SDVOSB) or HUBZone Small Businesses (HUB) that are interested in participating in a solicitation for the services described below. Any interested SDVOSB or HUB wishing to participate must respond to the attention of Alan Dotson-RFI-CSB-08-0001 to psb1@bpd.treas.gov before the 2:00 pm et on August 6, 2008. Only timely responses consisting of word document with the following details will be considered: ·Business Name and Address ·Business DUNS number (if any) ·Business size ·Capabilities Statement/Company Description ·Point-of-Contact (POC) oName oPhone Number oElectronic Mail (Email) Address It is the responsibility of any interested offeror to call BPD to ensure electronic responses were received. BPD assumes no responsibility for the receipt of email. No other information regarding this requirement will be provided at this time. OBJECTIVE The objective of the acquisition is to obtain the services of a contractor who can supply video production services and public affairs/media services that are central to the accomplishment of the CSB's strategic goals. The video and public affairs contract plays an important role in promoting the agency's strategic goals by providing effective communication between the CSB and the public and other stakeholders. SCOPE This contract will require a video production/public affairs firm to support the CSB's Office of Congressional, Public, and Board Affairs. This office plays an important role in the CSB's mission to prevent chemical accidents. Work will be performed at the Contractor's offices, the CSB's offices in Washington, DC, and at various locations throughout the United States on an as-needed basis. An important part of the contractor's activities will revolve around the production of high quality process safety videos. The CSB safety videos include computer animations, interviews from key experts, board members, and investigators. The contractor is required to have the appropriate staff in place to accomplish full production of the CSB's videos. The completion of the videos shall generally correspond with the release of the CSB's final investigation report. TASKS Tasks 1-9 are activities that the Contractor must have the capability to perform. Specific tasks will be initiated as required through the issuance of task orders: 1.The Contractor shall provide video development, production, and distribution services for the CSB. Each video, typically 5-60 minutes in length, is based on the findings and recommendations of one or more CSB accident investigations or studies. Examples may be found at Safetyvideos.gov. Activities for this task include, but are not limited to: §Developing a project plan, schedule, and budget for each video §Developing video scripts based on CSB draft reports §Identifying, licensing, and obtaining news footage, photographs, and other visual material §Developing sophisticated, accurate, 3-D forensic computer animations depicting accidents, based on actual chemical plant layouts and designs §Indentifying and screening witnesses and experts to appear in videos §Scheduling and preparation of interviews §Studio rental §Videotaping and transcribing of interviews §Providing film crews, producers, and field teams in remote locations as needed to develop video elements §Developing graphic designs, logos, and slides to be incorporated into videos §Digital video editing, using the contractor's equipment and/or the CSB's Apple/Final Cut editing system §Obtaining professional narration services §Professional color and audio correction services §Screening partial and complete video sequences for internal or external stakeholders and assimilating comments and changes §DVD mastering and menu design §Designing packaging and labeling for DVD's §Encoding of videos for internet-based distribution §DVD reproduction and distribution The contractor needs to have the capability to distribute approximately 50,000 safety videos annually to U.S. and international addresses using data from an online request system from www.CSB.gov. At the outset of each video project, the contractor shall develop, and submit an outline of the video (including approximate length, description of computer animation, key video elements and interviews), a project schedule, and a projected budget to the Contracting Officer's Technical Representative (COTR) as deliverables. The contractor would then be required to make revisions or corrections identified as necessary by the COTR's review of the deliverables. The project schedule should emphasize critical deadlines and points of interaction with agency personnel, to ensure that videos can be completed in tandem with investigation reports. 2.The Contractor shall prepare news releases, editorials, journal articles, speeches, correspondence, slide presentations, web pages, brochures, videos, talking points, publicity photos, and other materials to support the CSB's media and public affairs program. Subject matter may include the CSB's ongoing investigations, hazard studies, safety recommendations, accident prevention programs, interactions with other government bodies, and other areas as directed by the COTR. All such materials must be approved by the COTR prior to public dissemination and must be plainly identified as having been issued by the CSB, an agency of the U.S. Government. 3.The Contractor shall periodically be deployed to the sites of chemical accidents along with CSB investigators and Board Members to provide media support during various phases of accident investigations. With the approval of the COTR, the Contractor may subcontract parts of this function to qualified local firms or individuals. 4.In accordance with project plans approved by the COTR, the Contractor shall identify and communicate with members of the news media to provide information, assist with news story and feature ideas, and increase public awareness and understanding of the CSB's statutorily-authorized mission, activities, accomplishments, and challenges in achieving agency goals and furthering safety objectives. When performing such activities for this task, the Contractor must always clearly identify him/herself as working on behalf of the CSB, an agency of the U.S. Government. 5.The Contractor shall provide public affairs support for CSB public meetings including: (a) Board public meetings under the Sunshine Act, (b) community meetings and public hearings, (c) presentations and briefings before Congressional or other audiences, and (d) other public or stakeholder meetings as appropriate. Support activities may include locating, arranging, and preparing meeting venues; generating announcements, advertisements; contacting stakeholders to assure their participation; identifying and contacting potential speakers; providing audiovisual and/or webcasting services; handling media inquiries; and writing, rehearsing, editing, and reviewing CSB presentations and materials. 6.The Contractor shall develop materials for the CSB's website, including for example, descriptions of the Board's mission, investigations, recent chemical accidents, ongoing activities, and public meetings. The typical IT format used will be MS Word, sometimes with graphical content (e.g. Adobe Illustrator or Photoshop). 7.The Contractor shall provide media and public affairs training for CSB board members, investigators, and other staff who regularly interact with journalists. Training may include presentation training, media advice, on-camera exercises, and speaking and vocal exercises. 8.The Contractor shall identify and obtain television, radio, newspaper, internet, and magazine clippings that describe CSB activities and will package these for delivery to the COTR. As requested by the COTR, the Contractor shall provide advice and recommendations on the effectiveness of various media campaigns. 9.The Contractor shall perform other related public affairs tasks as directed by the COTR. Other activities may include, but are not limited to: §Developing written plans and strategy documents, participating in CSB planning meetings on public affairs, media, and outreach strategies §Providing advice and recommendations on strategies for using emerging digital communications media, blogs, web sharing sites, and social media §Performing research to identify appropriate members of the media to notify of specific Board activities and initiatives, e.g. based on geographic or subject-matter relevance §Identifying and contacting residents around accident sites, community organizations, company representatives, local officials, and other parties as directed by the COTR §Generating and provide media lists or databases for CSB investigations and other activities PERIOD OF PERFORMANCE The contract will have a period of performance that consists of a base year plus four consecutive one-year renewal options, which may be exercised unilaterally by the Government. The anticipated period of performance is as follows: Base Year: October 1, 2008 - September 30, 2009 Option Year 1: October 1, 2009 - September 30, 2010 Option Year 2: October 1, 2010 - September 30, 2011 Option Year 3: October 1, 2011 - September 30, 2012 Option Year 4: October 1, 2012 - September 30, 2013 The schedule for completion of work to be performed under this contract will be delineated in each task order issued under this contract.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=549165759bb0abd464f787a9f301df8a&tab=core&_cview=1)
- Place of Performance
- Address: 2175 K. Street, NW, Washington, District of Columbia, 20037-1809, United States
- Zip Code: 20037-1809
- Zip Code: 20037-1809
- Record
- SN01626064-W 20080731/080729225921-549165759bb0abd464f787a9f301df8a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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