SOLICITATION NOTICE
T -- Tobacco Control Monograph 19
- Notice Date
- 6/6/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 323110
— Commercial Lithographic Printing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 6120 Executive Blvd., EPS Suite 600, Rockville, Maryland, 20852
- ZIP Code
- 20852
- Solicitation Number
- RFQ-NCI-80080-NG
- Archive Date
- 7/8/2008
- Point of Contact
- Malinda L Holdcraft, Phone: (301) 402-4509, Caren N Rasmussen,, Phone: (301) 402-4509
- E-Mail Address
-
holdcram@exchange.nih.gov, cr214i@nih.gov
- Small Business Set-Aside
- Total Small Business
- Description
- The National Cancer Institute requires the following printing services and deliverables. This is a combined synopsis/solicitation for commercial items, prepared in accordance with format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation: No. RFQ-NCI-80080-NG includes all applicable provisions and clauses in effect through FAR FAC 2005-25 (April 2008) simplified procedures for commercial items. This requirement is set-aside for small business. RFQThe North American Industry Classification Code is 323110 and the business size standard is 500 employees. All prospective offerors should have a copy of the booklet Standard Technical Specifications for NCI Printing Requirements (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Malinda Holdcraft at holdcram@exchange.nih.gov. REQUIREMENT: Tobacco Control Monograph 19 PRODUCT: 680 page text with a separate 4 page wrap-around cover. BASIS FOR AWARD: The actual award amount will be $89,000 for this contract. Our objective is to obtain the highest possible quantity for this dollar amount. Your added rate per thousand overs will/could be used to either increase or decrease your firms bid price to reach this dollar amount. The failure to provide an added rate will render your firm’s proposal non-responsive. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. All contractors offering a bid shall have passed the NCI Requirements for New Bidders prior to consideration of their proposal for award. A minimum sixty calendar days are necessary for the evaluation processing to be completed. QUANTITY: 5,000 total copies and the final film/files used in the production of printing. TRIM SIZES:7” X 10,” binding along the 10” dimension. FURNISHED MATERIALS: A PC compatible CD-Rom disk, together with a set of color proofs (laser printed dummy) as a guide to production. In-Design CS-3 Illustrator CS-3 and Photoshop CS-3 applications are used for the desktop publishing. PROOFS: Provide laminated, digital, halftone-dot proofs, stripped to show the full press sheet imposition, including colorbar, showing guide, gripper and ruled-up for all bindery marks on each form. Proofs shall have a PIA/GATF Proof comparator (or similar process control) affixed to the back or face of the proof. Spot colors shall be a match of the Pantone reference books on the laminated proofs (or provide ink draw downs for approval, on the proposed substrates). Additionally, provide two inkjet “dylux-styled reader” proofs, with all elements in proper position, folded and trimmed to final size. NCI shall keep one digital book proof. PAPER: 100# white premium coated offset recycled cover, minimum brightness of 94. (Centura Dull, McCoy Silk Mohawk Signature True dull are acceptable) 70# opaque offset smooth finish, premium # 1 sheet, text basis (IP Accent Opaque or Cougar Opaque, no other substitutions considered) Case –James River’s Kivar # 6 Graphic White, Chrome Finish (or equal) Only those papers listed above as approved equals will be considered. See the 41st edition (2007-’08 issue) of the Competitive Grade Finder. All the leaves within each book must be matching. American mill brand manufactured papers only, private label papers and or foreign manufactured papers shall not be acceptable. INKS: Four color process, PMS 2726 and dense Black inks. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20% BINDING: No additional blank pages shall be allowed. Perfect bind 4,900 (or the balance to equal your bid document’s “offering”) copies along the 10” dimension. Trim three sides after perfect binding to a final size of 7” x 10”. Hinge score covers to prevent cracking and run the cover grain parallel to the spine dimension. Spine type must remain centered. 150 copies are the cased-in with suitable squares, using crash and paper, over 88 point binders board, round back, foot and headbands in appropriate colors to match cover design. SEPARATIONS: None required. FORMAT: 680 text pages (circle folioed) plus wraparound cover pages 1-4. PRINTING: print covers 1 and 4 in PMS inks as line art, knocked-out and trapping from the solid Black background, bleeding all sides. Type matter on spine and covers reverses to white. NOTE: Case-bound copies have a one inch bleed 4 sides and require specially formulated inks for Kivar substrates. Endleaves (for case-bound copies) and covers 2-3 (for perfect bound) print in PMS 2726 and dense Black inks minimum, using extended vignettes, halftone illustrations and various design elements with reversed to white type and rules. Process illustrations appear on 42 scattered pages throughout the text portion. NOTE: Traps and varnish or coating masks are entirely the contractor’s responsibility. Heavy ink coverage is required and the contractor must take any and all necessary precautions to prevent ghosting and lay smooth uniform ink film. Text and covers must be manufactured on a lithographic printing press capable of printing all the required colors with one pass through the press and the complete color bar as detailed on page 4 of these specifications. Do no assume “perfecting” is acceptable to the government. The inspector shall use the following criteria to determine acceptability. If the inspector is unable to determine by examination which side is first down, then press-perfecting is acceptable. Web fed printing techniques shall be on heat-set equipment only. Ghosting in-line problems shall not be acceptable. COATING: Overall aqueous coat, satin finish, on outside covers pages 1, spine and 4 only. Laminate the case bound copies using suitable film. MARGINS: Bleeds, Follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the furnished materials is an integral part of specifications. No additional payment will be allowed due the contractor’s failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. PRESS INSPECTION: Press sheets shall be inspected at the contractors printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16 inch in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus 1/2 of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degree kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Shrink wrap individual case bound copies. Bulk pack the perfect bound copies with a divider between the book columns. Pack in new 44 pound edge crush test corrugated boxes filled to the top. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 42 lbs. per carton. Products must lie flat, do not stand upright in cartons. No packaging deviations allowed. Label or stencil on the carton ends. RETURN MATERIALS: Return all camera copy or furnished materials as received, plus two “file copy” printed samples. Inventory the NCI final film negatives, create a digital deliverable (Macintosh compatible CD-Rom disk of the high-res files) and furnish copies of all the signed receipts in one package to NCI at the office address listed above, see page 1 of these specifications. NEGATIVES: If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of ½ inch working margins on all sides, using.007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Ownership of these films shall remain the government’s property. Industry trade customs shall not apply to film, flats, and proofs or color OKs. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your pressroom Okays for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. Label: 08-NCI-PC-066, Composed negatives and color OKs for storage Monograph #19 SHIPPING: The advanced samples copies: must be received before any other location deliveries. 3 advanced samples copies to: NCI Printing, (301-402-2624) 6116 Executive Boulevard, Room 3064, Rockville, MD 20852, Attn: Printing Officer. Ship balance of bulk copies to: Lockheed Martin Information Technologies, ATTN: Ms. Lou Young 1000 Haverhill Road Baltimore, Maryland 21229, (P) 410-644-7742; SCHEDULE DELIVERY APPOINTMENT, (BY ELECTRONIC MAIL WITH MS. YOUNG), PRIOR TO ANY CARRIER ARRIVALS AT THE WAREHOUSING FACILITY at anna.l.young@lmco.com. Schedule a delivery appointment prior to any bulk shipments going to the NCI Warehouse. Ship15 file copies to: Library of Congress, Madison Bldg., (Exchange and Gift Division), Federal Documents Section, C Street, North East, (between 1st and N Streets), Washington, DC 20540. Ship 2 NCI file copies to: National Tech. Info Service, Office of Business Development, Attn: Sue Feindt, (703-605-6244) 5285 Port Royal Road, Springfield, VA 22151. Ship 2 (NCI) C and I copies to: NIH Printing, ATTN: Lisa Harper Building 31, Room B-4B-N-08 9000 Rockville Pike Bethesda, Maryland 20892 301-496-6781. Ship 5 depository copies to: the U.S. GPO, Stop: SSLA Depository Receiving Section; 44 H Street NW loading dock Washington, DC 20401 Label cartons...item number 507-G-02. Ship 2 NCI file copies to: ATTN: Mr. Jan Ehrman at NIH 9000 Rockville Pike, Building 31, Room 5-B-52 Bethesda, Maryland 20892 301-496-4143. Ship all case-bound copies to: NCI, Attn: Dr. Stephen Marcus; 6130 Executive Blvd Ste 4039B; Rockville MD 20852; 301-594-7934. PROOFS: will be withheld 3 working days from the time they are received until they are returned. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. PRESS SHEET INSPECTION requires 5 days notice. Notify the NCI at 301-402-2624 for inspection. SCHEDULE: Display of materials at NCI, OC, Building 6116, Room 3064; Executive Boulevard; Rockville, MD 20852 on June 9, 2008. QUOTATIONS ARE DUE: June 23, 2008 at 11:00 am. Award shall be made on or about June 25, 2008. Material pickup on or about: June 26, 2008. July 11 2008: 1,000 copies due at the NCI exhibitor contractor’s facilities. Advanced sample copies must be received at the NCI Office of Cancer Communications prior to any bulk distributions. Balance of copies due at destinations: July 18, 2008. Return of furnished materials and receipts: July 31, 2008. NOTE: Please be aware that w/o the return of all the furnished materials, complete as specified within these printing specifications, payment will/can be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. GENERAL PACKAGING: General packaging information for bulk shipments delivered to the National Cancer Institute Shipments not conforming to these requirements SHALL be refused. The exact packaging for each order will be detailed within the printing contract from the government. The contractor shall initiate contact with our warehouse, if the inventory control number and bar code artwork are not furnished, prior to labeling any cartons or the press run. Typically, this number and bar code are also listed on the lower right hand position of the laser proofs. If the number is provided use it on the cartons. Receiving hours are 6:30 am-12:00 and 1-3:30 pm, Monday-Friday, except federal holidays. Please contact (by email) for a delivery appointment, prior to any bulk shipments. Ship the bulk copies to: Lockheed Martin Information Technologies; Email: anna.l.young@lmco.com; 1000 Haverhill Road, Baltimore, Maryland 21229, ATTN: Ms. Lou Young 410-644-7742. Ship the 3 samples to: National Cancer Institute, Publications Services Branch, 6116 Executive Boulevard, room 3064, Rockville, Maryland 20852 ATTN: Printing Officer 301-402-2624. Stencil each carton on 1 end, with the NCI PC Number, Title, Inventory Number and the Quantity per carton and per package; 08-NCI-PC-066 (quantity per carton) Monograph #19; Inventory number ?-??? Band each pallet twice, in both directions, using plastic strapping over corrugated edge protectors only. Cover the pallets with plastic stretch wrap after strap banding and corrugated edges. The cartons shall only be new 44 pounds; Edge-crush test or 275 pounds bursting strength and specifically made to contain this product. Affix packing delivery list to the last pallet loaded on the truck, facing the dock. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds. Do not side load or double stack on the truck trailers. Stack skids, not to exceed 50 inches total, (from the floor to the top of the assembly). Use 48 x 40, four way GPO Pallets only. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR clause 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (April 2008); FAR clause 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS- (November 2007) WITH DUNS NUMBER ADDENDUM {52.204-6 (April 2008)}; FAR Clause 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (February 2007); FAR Clause 52.212-5: CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (April 2008). The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; Far Clause 52.219-6 Notice of Total Small Business Set-Aside Far Clause 52.219-28 Post Award Small Business Program Representation Far Clause 52.222-3 Convict Labor Far Clause 52.222-19 Child Labor-Cooperation with Authorities and Remedies Far Clause 52.222-21 Prohibition of Segregated Facilities Far Clause 52.222-26 Equal Opportunity Far Clause 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans Far Clause 52.222-36 Affirmative Action for Workers with Disabilities Far Clause 52.222-37 Employment Reports of Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans Far Clause 52.225-1 Buy-American Act Supplies Far Clause 52.232-33 Payment by Electronic Funds Transfer– Other than Central Contractor Registration Full text copies of the representations and certifications for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov or from Malinda Holdcraft, Contract Specialist at holdcram@exchange.nih.gov. OFFERORS: Offers must be submitted on an SF-1449 with a completed 52.212-3 Offeror Representations and Certifications-Commercial Items-with Duns Number Addendum, signed by an authorized representative of the offeror OR provide a copy of the valid certification registrations of the offeror’s Central Contractor Registration (CCR) and Online Representations and Certifications Applications (ORCA). PLEASE NOTE: In order to receive an award, contractor must be registered in and have valid certifications in the Central Contractor Registration (CCR) (http://www.ccr.gov) and the Online Representations and Certifications Application (ORCA) (http://orca.bpn.gov). Quotations must be received in the NCI-OA contracting office by 11:00 a.m. on June 23, 2008. Please refer to solicitation number RFQ-NCI-80080-NG on all correspondence. No collect calls will be accepted. Faxed or electronic mail quotations will NOT be accepted.
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