SOURCES SOUGHT
R -- Supervisory Executive Officer
- Notice Date
- 6/3/2008
- Notice Type
- Sources Sought
- NAICS
- 921110
— Executive Offices
- Contracting Office
- Agency for International Development, Overseas Missions, Egypt USAID-Cairo, Department of State, Unit #64902, APO, 09839
- ZIP Code
- 09839
- Solicitation Number
- 263-08-502
- Archive Date
- 6/25/2008
- Point of Contact
- Samira M. Shehata,, Phone: 202-2522-7183, Samia M Joseph,, Phone: 202-2522-7180
- E-Mail Address
-
sashehata@usaid.gov, sjoseph@usaid.gov
- Small Business Set-Aside
- N/A
- Description
- Solicitation No. 263-08-502 ISSUANCE DATE: 06/03/2008 CLOSING DATE: 4:30 pm Cairo time on 06/24/2008 SUBJECT:USAID/ Cairo, Egypt Solicitation for Off Shore U.S. Personal Services Contractor [USPSC] For Supervisory Executive Officer Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications from U.S. citizens or U.S. resident alien, interested in providing PSC services as described in the attached solicitation. Applicants must be able to obtain a secret security clearance. Submissions shall be in accordance with the attached information at the place and time specified and must include signed OF-612 and a written statement that responds to the requirements of the position (Education/ Experience Required for the position). Any questions on this solicitation may be directed to Samira M. Shehata, Human Resources Assistant, USAID/Egypt, EXO, who may be reached at fax#: 011-202-2522-7197 or 011-202-2516-0388, tel.#: 011-202-2522-7183, and email address: sashehata@suaid.gov or usaidhr@usaid.gov. If you would like to apply electronically, please send your application & CV as an email attachment to (usaidhr@usaid.gov). [PLEASE DO NOT SEND CVs TO sashehata@usaid.gov E-MAIL] Applicants should retain for their records copies of all enclosures which accompany their applications. All applications and the required documents should be submitted to: EXO/HR - USAID/ Egypt U.S. Mail: Samira M. Shehata Human Resources Assistant EXO/HR USAID/ Egypt- Unit 64902 APO AE 09839-4902 Air courier: Samira M. Shehata Human Resources Assistant EXO/HR USAID/ Egypt Plot 1/A off Laselki St, New Maadi, Cairo, Egypt Postal Code 11435 For those who wish to send their application via pouch, please also send your application & CV by Email attachment (usaidhr@usaid.gov) or FAX [(202) 2522-7197 or (202) 2516-0388] to ensure receipt of your application before the closing date. Application forms, USG Optional Form 612(OF-612) can be located at: OF-612: http://www.usaid.gov/forms/of-612.doc Offerors are requested to provide their full mailing address and contact information (telephone, fax or email). The U.S. Government is under no obligation to award a contract based on this notice. Sincerely, Samia Joseph HR Officer SOLICITATION NUMBER: 263-08-502 ISSUANCE DATE:06/03/08 CLOSING DATE/TIME:4:30 pm Cairo time on 06/24/2008 POSITION TITLE:Supervisory Executive Officer MARKET VALUE:FE-OC PERIOD OF PERFORMANCE:One year only PLACE OF PERFORMANCE:USAID/Cairo, Egypt SECURITY ACCESS: Secret AREA OF CONSIDERATION:U.S. Citizens or U.S. resident aliens who are able to obtain the required security clearance. A. ORGANIZATIONAL LOCATION OF POSITION: The incumbent residence will be in Cairo, Egypt. Cairo is the largest city in Africa and the Middle East. It has a number of urban problems such as severe pollution, and traffic congestion. However, it is relatively crime-free and offers many cultural and recreational opportunities, including major museums, important historical sites, and most sports. The Red Sea and the Mediterranean Sea are easily reachable and provide opportunities for most water sports, especially snorkeling and scuba diving. B.POSITION TITLE OF DIRECT SUPERVISOR: The Supervisory Executive Officer will be supervised by, and will report to, the Mission Deputy Director at USAID/Cairo, Egypt. C.OVERVIEW: The Executive Office in the U.S. Agency for International Development, Egypt Mission (USAID/Egypt) is soliciting applications from qualified individuals to serve as Supervisory Executive Officer. The Contractor oversees the delivery of effective administrative and logistic support for one of the Agency’s largest bilateral mission and for the Regional Inspector General/Cairo. USAID/Egypt is also an Alternative Service Provider (ASP) for office space and for regional support. S/he exercises overall supervisory responsibility for the Executive Office’s six divisions and staff units: * The General Services Division provides motor pool support throughout the country with a fleet of 54 vehicles, controls personal property and maintains 8,000 square meters in office space. It frequently provides high-profile logistical support for VIP visits. * The Human Resources Division provides position classification, recruitment, compensation, awards, evaluation, training, travel, and other organizational and staff development services for 275 employees in four distinct categories: USDH, USPSC, FSNDH, and FSNPSC. * The Data Management Division manages one of the most complex computer operations in the Agency outside of Washington, DC, with 36 servers and providing 300 customers at client stations with both off- the-shelf and proprietary software applications, Internet/intranet connectivity and services, and IP telecommunications services. * The Communications & Records Division distributes and transmits mail, fax, and cable correspondence; provides messenger and reproduction services; and oversees records management and disposition. * The Purchasing Unit carries out some $3 million in OE- and program-funded administrative procurement annually. * The EXO Office provides support services (HR & Procurement) to Missions in the region. D.WORK DESCRIPTION: Duties and Responsibilities of the Position Bulletined duties listed in each major category below are by no means exhaustive but are representative of the range of duties and responsibilities. 1.General Administrative Direction (25%) Ensure effective and timely delivery of quality services by all Executive office units, through: * Coordination of activities of Executive office toward the achievement of common objectives * Identification and implementation of productivity-enhancing delivery systems * Targeted training for service-delivery staff * Publication and updating of clear guidelines for customers * Conducting and analyzing periodic customer satisfaction surveys * Maintenance of adequate internal controls to protect USAID assets and monitor internal procedures 2.Human Resources Management (25%) Provide direction for all human resources services, including: * Workforce planning and recruitment for all non-USDH staff * Timely and accurate classification of all FSN- and US-PSC positions * Initial and periodic refresher orientation for all staff * Career development and in-service training programs * Performance management systems * Transition programs for staff affected by downsizing 3.Budget and Procurement (20%) Prepare and oversee implementation of annual $2 billion administrative procurement budget, to include: * Solicitation and analysis/approval of acquisition projections of all USAID/Egypt operating units * Maintenance of appropriate system of checks and balances from initial requisition through final disposition of property * Provision of adequate competition for requirements * Adherence to FAR/AIDAR requirements * Oversight of CTOs for all continuing requirements and voucher approvals 4. Safety and Security Programs (15%) Administer all aspects of the Mission’s safety and security program, including: * Maintenance of emergency notification systems covering all US and local national employees, TDY visitors, and institutional contractor/grantee staff * Office and residential evacuation equipment and procedures * Periodic safety training of employees * Compliance and operation of all physical security systems * Liaison with RSO and O/SEC 5.Contractor Support (5%) Monitor the provision of guidance and support to all institutional contractors and grantees, including: * Documentation authorizing duty-free import and export of project commodities and personal effects * Informational notice system advising contractors and grantees of important management-related issues * Liaison with Ministry of Foreign Affairs International Cooperation Department and with Customs Administration 6.Other Activities (10%) * Explore and, if feasible, develop opportunities for extending USAID services to other customers through the ICASS system * May represent USAID in such interagency for as the ICASS working group, the Special Immigrant Visa Committee, the Inter-Agency Housing Board, the Post Employment Committee, etc. REQUIRED/DESIRED QUALIFICATIONS FOR THE POSITION: 1.Education: A bachelor degree in business administration or relevant subject area [i.e. public relations, social sciences, business] is required. Formal training in areas of procurement, contracting, property management and general administration are highly desirable. 2.Prior Work Experience: From eight to ten years of progressively responsible experience in performing and supervising management operations or overseas experience specifically related to administrative management for a large and complicated organization, including property management, procurement, contracting and personnel management is desired. Demonstrated successful experience in the field of management and administration including personnel administration, management analysis and planning, general services and travel, with a demonstrated knowledge of the customs/shipping, commodity purchasing and management, procurement, budgeting, planning and contract management aspects of administrative management operations. 3.Security Clearance: Must be able to obtain secret security clearance. 4.Language Proficiency: Must have excellent English communication skills, both oral and in writing, are essential. Candidate must have the ability to present analysis and recommendations in clear written and oral formats. 5.Knowledge: A thorough knowledge of U.S. Government regulations and USAID and State Department Regulations governing all areas of administrative management and support operations is desired. Extensive knowledge of procurement expertise and customs/import laws and regulations is required. In addition, a thorough knowledge of the interagency foreign affairs manuals, programming, contracting and supply management procedures is desired. 6.Skills and Abilities: Managerial experience, ability to lead, train, supervise and work independently with minimal supervision or guidance is required. Ability to work within a team framework, analyze, conceptualize, negotiate, exercise sound judgment, originate ideas, proven ability to identify problems and develop creative solutions, and the interpersonal skills to handle requests and complaints with patience and diplomacy are desired. SELECTION CRITERIA: To be considered, the applicant shall meet those qualifications marked (required). Candidates will be evaluated according to the following criteria: Ranking Factors: FactorPoints Education10 Prior Work Experience35 Knowledge35 Skills and Abilities20 Total100 APPLYING: Qualified individuals are requested to submit: (1) A cover letter of no more than 3 pages that demonstrates how the candidates’ qualifications meet the work requirements; (2) A curriculum vitae which at a minimum, describes education, latest experiences and career achievements; (3) A completed and signed OF-612 or SF-171; (please send signed and scanned copy if applying by e-mail) (4) A relevant writing sample, minimum of two pages and maximum of ten pages; (5) Names, contact numbers, and addresses of three professional references; (6) A written statement certifying the date and length of time for which the candidate is available for the position. (please send signed and scanned copy if applying by e-mail) The U.S. Government Standard Optional Form 612 is available at the USAID website, http://www.usaid.gov/forms/of-612.doc or at Federal offices. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. The highest ranking applicants may be selected for an interview. Applicants may choose any of the methods in the Cover Page to submit their applications but USAID accepts no responsibility for delay in transit, mis-routing, etc. Submissions shall be in accordance with the above information at the place and time specified. Given the often intermittent problems people experience in the world with fax and email, all candidates are notified that, should they choose to utilize this method, they should confirm with the USAID/ Cairo Human Resources office that all documentation submitted was received prior to the closing date of this notice. Equipment failures at USAID or by the applicants network are not acceptable reasons for late submission, as candidates have the option of sending their application hard copy by courier. No, repeat no, applications will be considered after the closing time and date, and it is the applicant’s full responsibility to ensure that all their documentation has been received by our office. TYPE AND DURATION OF APPOINTMENT: Employment shall be through an A.I.D. Personal Services Contract for a period of one year only. This Personal Services Contract is subject to the availability of funds. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, an offshore USPSC is normally authorized the following benefits and allowances: BENEFITS: Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Eligibility for Worker's Compensation Annual & Sick Leave Access to Embassy medical facilities, commissary and pouch mail service Annual Increase APO mail service as per post policy ALLOWANCES (If Applicable):* (1) Temporary Lodging Allowance (Section 120) (Not applicable) (2) Living Quarters Allowance (Section 130) (Not applicable) (3) Post Allowance (Section 220) (Not applicable) (4) Supplemental Post Allowance (Section 230) (Not applicable) (5) Post Differential (Chapter 500) (6) Payments during Evacuation/Authorized Departure (Section 600) and (7) Danger Pay (Section 650) (Not applicable) (8) Educational Allowance (Section 270) (9) Separate Maintenance Allowance (Section 260) (10)Educational Travel (Section 280) * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes. CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCS CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBS apply to this contract.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=b7caae28e4b25cf1d14200384b95e490&tab=core&_cview=1)
- Place of Performance
- Address: USAID/ Egypt, Plot 1/A off Laselki St, New Maadi, Postal Code 11435, Cairo, Egypt
- Record
- SN01586186-W 20080605/080603220953-b7caae28e4b25cf1d14200384b95e490 (fbodaily.com)
- Source
-
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