SOLICITATION NOTICE
F -- Aerial application of Herbicide
- Notice Date
- 5/30/2008
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Department of the Interior, Fish and Wildlife Service, CGS-WO, Division of Contracting and General Services U.S. Fish & Wildlife Service911 NE 11th Avenue Portland OR 97232
- ZIP Code
- 97232
- Solicitation Number
- 101818Q590
- Response Due
- 6/10/2008
- Archive Date
- 5/30/2009
- Point of Contact
- Karl Lautzenheiser Contracting Officer 5032312052 Karl_Lautzenheiser@fws.gov;
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation from the U.S. Fish and Wildlife Service to aerially apply Milestone herbicide at a rate of 6 ounce per acre on approximately 810 acres of burned lands to control and prevent the establishment of Rush skeletonweed (Chondrilla juncea) and other invasive species using fixed winged aircraft to control and prevent the establishment of invasive grasses at the Mid-Columbia River National Wildlife Refuge Complex, Handford Reach National Monument/Saddle Mountain National Wildlife Refuge, and 3250 Port of Benton Blvd, Richland, WA 99453. Project is estimated to be begin approximately June 20, 2008 and be completed by July 12, 2008 and will likely take one to two days to complete. Project is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 101818Q590 and is issued as a Request for Quotes (RFQ). RFQ 101818Q590 may be viewed thru a link to the National Business Center Interior Electronic Acquisition System-Electronic Commerce at "http://www.fedbizopps.gov" or "http://www.nbc.gov". For assistance in downloading information from the National Business Center contact the helpdesk at (703) 390-6633. No further notice will be posted on Fedbizopps. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-25. This is a Set Aside for Small Business. The NAICS is 115112. The small business size standard is 6.5 million. This will be a "best value" procurement with award based on past performance with similar work over the last three years, written work plan indicating precisely how work will be accomplish, including qualifications of key personnel and site supervision; and price. Past performance and work plan with key personnel when combined, are significantly more important than price. The statement of work for these services is as follows: STATEMENT OF WORK - Aerial Application of Milestone on the Milepost 17 Fire 1. GENERAL: 1.1 The U.S. Fish and Wildlife Service, Mid-Columbia River National Wildlife Refuge Complex, Hanford Reach National Monument/Saddle Mountain National Wildlife Refuge, 3250 Port of Benton Blvd, Richland, WA 99354, has a requirement to aerially apply Milestone herbicide at a rate of 6 oz/acre on approximately 810 acres of burned lands to control and prevent the establishment of Rush skeletonweed (Chondrilla juncea) and other invasive plant species. 1.2 On August 13, 2007, a human-caused fire burned approximately 4,708 acres of critical shrub-steppe and grassland habitats within the Arid Lands Ecology Reserve of the Hanford Reach National Monument. This area is comprised primarily of highly-erodible soils and early-seral native vegetation, and prior to the fire had a low frequency/cover percentage of invasive plants, the worst of these being Rush skeletonweed. Among other things the fire destabilized the ecological integrity of the area making it highly susceptible to invasion by weed species. Chemical control is required as an emergency stabilization treatment as part of an integrated approach to address the invasive species presence within the burned area. 2. DEFINITIONS: 2.1 ALE: Fitzner-Eberhardt Arid Lands Ecology Reserve resource management unit of the Hanford Reach National Monument 2.2 GIS: Geographic Information System 2.3 GPS: Global Positioning System 2.4 Hanford: U.S. Department of Energy, Hanford Site 2.5 Monument: Hanford Reach National Monument/Saddle Mountain National Wildlife Refuge 2.6 USFWS: U.S. Fish and Wildlife Service, Mid-Columbia River National Wildlife Refuge Complex 3. SCOPE: 3.1 The contractor will aerially apply Milestone (aminopyralid; EPA Reg. No. 62719-519) and appropriate adjuvants on approximately 810 acres of the Milepost 17 Fire areas using helicopter or fixed-wing aircraft. Milestone will be applied to areas within the fire area that have been pre-defined and mapped within a GIS by USFWS. The contractor will apply Milestone at a rate of 6 oz/acre and adjuvants at appropriate label-identified rates (including, but not limited to, non-ionic surfactant, anti-foaming/de-foaming agents, and drift control agents), in ?5 gallons of water per acre. 3.2 The contractor will purchase and supply all chemicals, including herbicides and adjuvants. Contractor will also supply equipment to meter chemicals and water mixtures, and will provide mixing and loading equipment and water. Water hauling services may be required depending upon airport arrangements secured by contractor (see Clauses 3.5 and 7.1 below). Equipment and personnel must be able to work at a semi-remote and primitive site (i.e., no electrical or water hookups, no hanger or aircraft tie-down facilities, nearest services are >20 miles away, etc.). 3.3 The contractor must be capable of calibrating aircraft to the final application rate specifications. All spraying equipment and/or aircraft must be equipped with GPS tracking equipment that can map application areas and flight paths and can download information for contractor and USFWS use. GPS equipment must be capable of uploading a GIS shapefile of treatment areas and of providing downloadable maps and information of treatment progress on a daily basis. All application locations and flight paths will be documented by the contractor using GPS. 3.4 The contractor shall provide adequate personnel for the purpose of loading and dispersing of the chemicals. All personnel and equipment to be used shall be appropriately licensed and certificated as appropriate for the work to be done. The contractor shall be responsible for providing sufficient equipment, equipment fuel, safety items, spill response kit, personnel and their subsistence needs during the project period, as well as for checking all work sites for hazards of any type which could impact their ability to accomplish the spraying project. 3.5 The contractor will be required to make all necessary arrangements for use of airport run-ways, loading zones, and equipment and fuel storage areas. The contractor will be responsible for all loading operations. Movement of chemicals, water, and equipment in and around an operation location will be the sole responsibility of the applicators. This may require special handling equipment including, but not limited to, a forklift, water truck, or pallet jack. 3.6 If Road 106 is used as a landing site (see Clause 7.1 below) the contractor shall provide adequate personnel and/or signage to regulate traffic on this road. Access to Road 106 is restricted to authorized personnel only, but access must be maintained for these authorized personnel. 3.7 The contractor must be licensed and bonded. Proof of bonding will be required upon notification of bid award. The contractor is required to obtain a performance bond of 25% of the total bid price and a payment bond of 20% of the total bid price. Submission of bonding will be required prior to any work commencing. 3.8 The contractor shall be responsible for conducting all flight-following. Communications must be maintained between ground personnel and the aircraft at all times. Additionally aircraft and ground personnel must have appropriate communication capability to communicate with Hanford dispatch and/or USFWS personnel. 3.9 The contractor shall provide USFWS with contact information for all ground personnel, and vehicle and equipment identification information (including make, model, and license and/or identification numbers) at least 24 hours before implementation of the project. 3.10 No chemical applications may be made during inversions, when winds exceed 8 mph sustained, when temperatures exceed 85 F, or when precipitation is forecast within 6 hours. Minimum buffers must be maintained near Highway 240 to prevent spray drift onto traffic and undesired areas. 4. PLACE/DELIVERY AND PERIOD OF PERFORMANCE: 4.1 GIS-designated areas within the Milepost 17 fire burn area, ALE, Hanford Reach National Monument, Benton County, WA. 4.2 The project should begin on or about June 20, 2008, and be completed before July 12, 2008, and will likely take one to two days to complete. It is critical that all aerial operations be completed during this short window of opportunity. 5. INSPECTION AND ACCEPTANCE: 5.1 The contractor will supply GPS files of all flight paths and of all application locations. The contractor will also supply shapefiles in ESRI format of all flight paths and of all application locations. 5.2 Evaluation and acceptance will be determined by the Technical Coordinator(s) and/or Refuge Manager(s). Chemical applications will be evaluated for thoroughness and evenness of application using GPS files and shapefiles provided by the contractor, and by field-checking application areas for chemical effects (e.g., looking for skips or overlaps in the effects on the vegetation). 6. GOVERNMENT FURNISHED EQUIPMENT OR MATERIALS/INFORMATION: 6.1 Maps and GIS shapefiles of the treatment areas. 6.2 Monitoring of and communication of the application site readiness to the contractor on a weekly basis in a pre-arranged conference call beginning on or about June 1, 2008. 6.3 Coordination and communication with Hanford security regarding security and air restriction considerations as needed. 6.4 Verification of spray application by spot check and review of aircraft GPS mapping of chemical application areas. 7. AVAILABILITY: 7.1 The application area is approximately 12 to 16 air miles north of the Richland, Washington airport (located at 46 18' 30" Latitude North, 119 18' 0" Longitude West, at 393 feet above MSL elevation). Road 106, a 2 lane paved road within the ALE restricted access area, may be available as an alternate landing site. This road is within 4 air miles of the treatment site. Contact USFWS for details. It is the contractor's responsibility to assure they have acquired appropriate permission of landowners of privately-owned areas or other entities for use of non-public airfields or strips. Specific treatment maps will be provided to the successful bidder by the USFWS. 7.2 The Milepost 17 Fire is immediately adjacent to the Hanford Nuclear Reservation. Due to national security issues, airspace and access restrictions may be in effect at the time of contract implementation. These restrictions may include elevational flight limitations from the airport loading areas to the project sites and may require daily coordination between the USFWS, contractor, and Hanford Security officials. If operations occur on DOE-owned lands, the USFWS will assist the contractor in obtaining proper clearances and provide updated security information as needed. 7.3 It is common to have high-wind events, inversions, and high temperatures during the project time period. This may lead to implementation and application delays. 7.4 Annual precipitation on the Monument is approximately 6 inches, with most coming in the form of winter fogs and rains and summer thundershowers. Elevation within the treatment area is approximately 540 feet above Mean Sea Level (MSL). 7.5 There are electrical utility lines running near the north and the south ends of the treatment area. The east boundary of the treatment area abuts Highway 240. All of these present application challenges that the contractor will have to be mindful of and will have to handle appropriately. 8. TECHNICAL COORDINATORS: Kevin Goldie (Wildlife Biologist) or Heidi Newsome (Wildlife Biologist)USFWS, Mid-Columbia River NWR Complex3250 Port of Benton Blvd.Richland, WA 99354Phone: (509) 371-1801Fax: (509) 375-0196 TECHNICAL COORDINATOR: Heidi Newsome at 509-371-1801 or email at heidi_newsome@fws.gov. Federal Acquisition Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Federal Acquisition Provision 52.212-2, Evaluation-Commercial Items, is included in this solicitation and the evaluation criteria, listed in descending order of importance are 1) Past performance with similar work over the last three years, 2) Written work plan indicating precisely how work will be accomplish, including qualifications of key personnel and site supervision; and 3) Price. All evaluation factors other than cost or price, when combined are significantly more important than cost or price. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. This provision can be obtained from the following web site: http://www.arnet.gov/far/. Federal Acquisition clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Federal Acquisition Regulation clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and includes applicable clauses under the simplified threshold. Wage determination 1995-0222, revision 24 dated 05/21/2008 applies to this solicitation and can be accessed through web site http://www.wdol.gov/. This announcement constitutes the only solicitation. Quotes can be emailed to the following: Karl_Lautzenheiser@fws.gov. Written quotes must be received no later than COB June 10, 2008 and can be mailed to U.S. Fish and Wildlife Service, Contracting and General Services, 911 N.E. 11th Avenue, Portland Oregon 97232-4181, Attn: Karl Lautzenheiser, Contracting Officer. Interested contractors must complete online representations and certifications application (ORCA) at "http://www.bpn.gov" and must be registered in CCR at http://www.ccr.gov to be eligible for an award.
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