SOLICITATION NOTICE
69 -- MIS Equipment
- Notice Date
- 5/29/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611430
— Professional and Management Development Training
- Contracting Office
- Agency for International Development, Overseas Missions, Egypt USAID-Cairo, Department of State, Unit #64902, APO, 09839
- ZIP Code
- 09839
- Solicitation Number
- HLTEBCBE03
- Archive Date
- 7/12/2008
- Point of Contact
- Mona Y Beshai,, Phone: 011-202-2522-6926, Mervat W. Nakhla,, Phone: 20-2 2522-6927
- E-Mail Address
-
mbeshai@usaid.gov, mnakhla@usaid.gov
- Small Business Set-Aside
- N/A
- Description
- High Level Training for Egyptian Bankers and CBE Staff Project Egyptian Banking Institute 22 Anwar El Mofty, Nasr City, Cairo, Egypt Telephone: 202 24054472 Fax: 202 24054471 Attn: Administration Department Request for Proposal No. HLTEB/ CBE03 PUBLICATION DATE: May 29, 2008 RECEIPT DATE: June 12, 2008 TO PROCURE: MIS EQUIPMENT SOLICITATION, OFFER, AND AWARD 1. SOLICITATION NO. 2. CONTRACT NO. 3. ISSUED BY 4. DATE ISSUED 5. TYPE OF SOLICITATION Request for Proposal 6. RECEIPT DATE 7. FOR INFORMATION CALL: 7A. NAME: 7B. TELEPHONE OFFER (Must be fully completed by offeror) 8. In compliance with the above, the undersigned agrees, if this offer is accepted within 90 calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule- See Section 10; Furthermore, the Offeror certifies that the contracts will be performed in accordance with all the terms and conditions of the solicitation. Offers that reject the terms and conditions of the solicitation may be excluded from consideration. 9. OFFER PRICE (A + B = C) A.COMMODITIES B. SHIPPING CIF ALEXANDRIA, C. TOTAL 10. DELIVERY DATE Within 90 days from award 11. ACKNOWLEDMENT OF AMENDMENTS AMENDMENT NO.DATEAMENDMENT NO.DATE 12. NAME AND ADDRESS OF OFFEROR 13. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN 14. TELEPHONE NO. 15. SIGNATURE 16. OFFER DATE AWARD (To be completed by CO 17. EQUIPMENT(S) ACCEPTED 18. AMOUNT EQUIP. NO.TOTAL PRICEEQUIP NO.TOTAL PRICE 19. NAME OF AGREEMENT OFFICER 20. SIGNATURE OF AGREEMENT OFFICER 21. AWARD DATE Table of Contents SOLICITATION, OFFER, AND AWARD2 Article 1 - Definitions2 Article 2 - Contract2 Article 3 - Source of Funding2 Article 4 - Eligibility of Offerors2 Article 5 - Eligibility of Commodities2 Article 6 - Required Literature2 Article 7 - Penalty2 Article 8 - Addenda to the RFP2 Article 9- Warranty2 Article 10– Compliance with laws unique to Government contracts2 Article 11 - Packing, Marking and Shipment2 Article 12 - Inspection and Testing Before Shipment2 Article 13- Changes2 Article 14 - Notice of Conditions Interfering With Performance2 Article 15 - Force Majeure2 Article 16 - Insolvency2 Article 17 - Termination for Convenience2 Article 18 - Termination for Default2 Article 19 - Disputes2 Article 20 - Severability2 Article 21 - Notices2 Article 22- Waiver2 Article 23 - Assignment2 Article 24 - Books and Records2 Article 25 - Legal Effect of Certain USAID Approvals and Decisions2 Article 26 - Diversion Rights2 Article 27- Non-Discrimination Provision2 Article 28 – Price and Terms of Payment2 Article 29 – Data Universal Numbering System (DUNS) Number2 Article 30 - Preparation of Offers2 Article 31- Submission of Offers2 Article 32 – Award2 Article 33 – List of Attachments2 TERMS OF TENDER Article 1 - Definitions a.USAID means the Agency for International Development of the United States of America. b.AIDAR means the Rules and Procedures Applicable to Commodity Transactions, as from time to time amended, and in effect at the time of offer opening. c.Authorized Geographic Code refers to the following: Code 000 U.S. Source and Origin. d.Origin means the country in which a commodity is mined, grown or produced. A commodity is produced when through manufacturing, processing, or substantial and major assembling or components a commercially recognized new commodity results that is substantially different in basic characteristics, purpose, or utility from its components. e.Purchaser means The Egyptian Banking Institute (EBI) f.Procurement Officer refers to the designated representative of the Purchaser. g.Source means the country from which a commodity is shipped to the cooperating country or the cooperating country itself if the commodity is located therein at the time of purchase. However, where a commodity is shipped from a free port or bonded warehouse in the form in which received therein, source means the country from which the commodity was shipped to the free port or bonded warehouse. h.Supplier means the person or firm supplying the commodities and commodity-related services called for under the contract, and hereby referred to as Offeror. i.Tender means Request for Proposal (RFP). Article 2 - Contract The executed "Solicitation, Offer, and Award Form" signed by both supplier and Purchaser together with the "Offer Schedule" and all the terms and conditions set forth in this document, all attachments and appendices thereto and all documents incorporated by reference therein, shall constitute the signed contract. Article 3 - Source of Funding Procurement resulting from this tender will be financed from EBI's Cooperative Agreement no. 263-A-00-05-00018-00 with U.S. Agency for International Development. All applicable provisions of AIDAR, FAR, and Automated Directive Systems (ADS) shall apply. Article 4 - Eligibility of Offerors (a).No commodities or commodity-related services are eligible for USAID financing if furnished by a supplier who is included on any list of suspended, debarred or ineligible suppliers maintained by the U.S. Controller General, the General Services Administration, Department of Labor or USAID. (b)A supplier providing commodities must fit one of the following categories for the transaction to be eligible for USAID financing: (1)An individual who is a citizen or a lawfully admitted permanent resident of a country or area included in the authorized geographic code, except as provided in paragraph (c) of this section; (2)A corporation or partnership organized under the laws of a country or area included in the authorized geographic source code and with a place of business in such country; (3)A controlled foreign corporation (within the meaning of section 957 et seq. of the Internal Revenue Code) as attested by current information on file with the Internal Revenue Service of the United States submitted by shareholders of the corporation; or (4)A joint venture or unincorporated association consisting entirely of individuals, corporations, or partnerships which are eligible under either paragraph (b) (1), (2), or (3) of this section. (c)Citizens of any country or area, or firms or organizations located in, organized under the laws of, or owned in any part by citizens of any country or area not included in Geographic Code 000 are ineligible for financing by USAID as suppliers of commodities. Limited exceptions to this rule are: (1) Individuals lawfully admitted for permanent residence in the United States are eligible, regardless of their citizenship. (2)The USAID Procurement Executive may authorize the eligibility of organizations having minimal ownership by citizens or organizations of non-Geographic Code 000 countries. (d)No commodities or commodity-related services are eligible for USAID financing if furnished by a supplier who is included on any list of suspended, debarred or ineligible suppliers maintained by the U.S. Controller General, the General Services Administration, Department of Labor or USAID. As set forth in 22 CFR Part 208, "DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION (MARCH 1989)", the offeror shall certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (e)The offeror is reminded that U.S. "EXECUTIVE ORDER ON TERRORISM FINANCING (FEBRUARY 2002)" and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the responsibility of offeror to ensure compliance with these Executive orders and laws. Article 5 - Eligibility of Commodities (a)Commodities must be produced in an authorized source country. In addition, commodities must be shipped from an authorized source country. However, commodities may be shipped from a free port or bonded warehouse in the form in which received therein. (b)Any component from a non-Free World country makes the commodity ineligible for USAID financing. (c)When the commodity being purchased is a kit (e.g., scientific instruments, tools, or medical supplies packaged as a single unit), the kit will be considered a produced commodity. (d)When spare parts for equipment are purchased, each separate shipment will be considered a produced commodity, rather than each individual spare or replacement part. The parts must be packed in and shipped from an eligible country. (e)Systems determination - When a system consisting of more than one produced commodity is procured as a single, separately priced item, USAID may determine that the system itself shall be considered a produced commodity. (f)In order to be eligible for USAID financing, when items are considered produced commodities under paragraphs (C), (D), or (E) of this section, the total cost (to the system supplier) of the commodities making up the kit, spare parts, or system which were manufactured in countries not included in the authorized geographic code may not exceed 50 percent of the lowest price (not including ocean transportation and marine insurance) at which the supplier makes the final product available for export sale. (g) SPECIAL NOTE: The authorized Source/Origin code is 000 US Only. However, if it is determined that an item is not available under Code 000, you are requested to offer an equivalent item under Code 941 Selected Free World and specify country of origin. Any item offered under code 941 must be accompanied by a letter on manufacturers' letterhead stating that (a) the product is NOT manufactured in the USA and (b) certifying the country of origin. If it is determined that an item is not available under Code 000 or 941, then you are requested to offer an equivalent item under Code 935 Special Free World and specify country of origin. Any item offered under code 935 must be accompanied by a letter on your letterhead certifying that NO equivalent product is available in Code 000 or 941. Any product offered under code 935 must also include a letter on manufacturers' letterhead certifying that (a) the product is NOT manufactured in the USA and (b) certifying the country of origin. (h)All copies of the offer must be signed in ink by the Offeor’s Representative authorized to sign. The Offeror's name shall be printed or typed on the offer and each continuation sheet thereof on which an entry is made. Erasures or other changes must be initialed by the person signing the offer. (i)The Fly America Act (49U.S.C. 40118) requires that all air travel and shipments under this award must be made on U.S. flag Air carriers to the extent service by such carriers is available (i)Any questions or clarifications regarding this offer should be directed to EBI Administration Department. Article 6 - Required Literature (a)The Offeror must submit with each copy of the offer, current and complete descriptive literature of the product being offered. Descriptive literature means information such as cut illustrations, drawings, and brochures which show the characteristics of construction of the product or explains its operation, furnished by the buyer as part of the offer to describe the product offered in the offer. In the event that the descriptive literature contains qualifying statements or provides technical specifications that do not conform with the specifications in the RFP, it is the responsibility of the offeror to fully and adequately explain the discrepancies between the offer and the literature. A simple statement that the offeror agrees to all of the terms and conditions of the RFP is insufficient to explain the discrepancies and the offer will be considered as non-responsive. Note: All literature submitted must be in English. (b) For items having a total extended price exceeding $5,000, the Offeror must submit with each copy of the offer, Manufacturer’s standard warranty covering the item offered. At a minimum the warranty must provide for the requirements outlined in Article 9-Warranty. If the manufacturer does not have an authorized representative in the country of Egypt that will provide for warranty coverage, and in cases where in-country service is not required by (c)(ii) of this section, Offeror must submit with their proposal the necessary procedure required to obtain warranty service. It is the responsibility of the Offeror to make the Purchaser aware of any information required in order to have warranty service honored. (c)(i) Unless otherwise stated, offers submitted from other than a manufacturer must be accompanied by a letter from the manufacturer for items offered having a total extended price exceeding $5,000, stating that (1) the manufacturer has offered to sell to the named offeror the items covered in the offer, (2) that all units supplied by the offeror will be of manufacturer's origin, and (3) all units supplied will be warranted by the manufacturer in accordance with the terms of the RFP- see Article 9. Further, if the offeror is the dealer/distributor, the offeror shall be required to submit the manufacturer's distributorship agreement and shall be considered acceptable in lieu of the manufacturer's letter. Note: all letters should be submitted in English. (ii) It has been determined that for the following items, in country support must be readily available; therefore, in addition to the criteria cited in (c)(i); the manufacturer’s letter must also contain the name, address, and phone number of the authorized in-country representative responsible for providing warranty coverage in accordance with Article 9-Warranty for all items Article 7 - Penalty A penalty of one (1) percent of the contract value of the delayed commodities will be assessed per week up to ten (10) percent for late delivery, except when caused by Force Majeure. Article 8 - Addenda to the RFP (a)Changes to the RFP, if any, will be made only by written addenda and the Procurement Officer will issue amendments to all those who have received the solicitation. (b)No oral statement of any person shall in any manner modify or affect the terms and conditions of this RFP or any addenda hereto. Article 9- Warranty (a)WARRANTIES: Supplier shall provide international warranty that is valid locally in Egypt. The supplier must submit contact information for the local authorized warranty provider, which will - at a minimum - protect the purchaser from any loss due to manufacturing defects or defective workmanship, material and parts. The warranty period is for Thirty Six (36) months and will start after installation, erection and testing which should take place within one month from the delivery to EBI Site. (b)The supplier shall rectify or replace the commodities or any part thereof, which may show any defect during the warranty period for reasons within its responsibility. On the purchaser's written notification, the supplier shall carry out the required rectifications and replacements, at his expense in the shortest possible time to be agreed to mutually by both parties. Any rectifications and/or replacement shall be at the supplier’s expense and risk, including but not limited to labor cost, parts cost, shipping cost, custom clearance, and other related destination cost if required. (c)In the event of the supplier’s refusal or inability to remedy any such condition within 15 calendar days of receiving written notification, the purchaser may remedy such defects on its own account and claim the reasonable cost of such remedial action from the supplier. (d)The warranty stipulated under this Article does not cover normal wear and tear or improper handling, storage and/or operation carried out by the purchaser contrary to the supplier’s written instruction. (e)The warranty period for both the repaired parts and the corresponding section(s) of the commodities which are out of operation as a result of repair or replacement shall be extended by a period equal to the period during which they have been out of operation. (f)The defective parts replaced shall be returned to the supplier, at supplier’s request and expense, provided that the supplier shall so request not later than two (2) months from the date of replacement. (g)Please refer to Article 6- Required Literature, for further requirements with regards to warranty. Article 10– Compliance with laws unique to Government contracts The Offeror agrees to comply with all applicable Federal, State, and local laws, executive orders, rules and regulations applicable to its performance under this contract. Article 11 - Packing, Marking and Shipment (a)The commodities to be supplied under the contract shall be packed and protected to prevent damage thereto or deterioration thereof during transport. The markings of packages and cases shall be as follows: Consignor.......................................... Consignee.......................................... Contract No........................................... Gross Weight.......................................... Net Weight.......................................... Package/Case No........................................... Equipment No. ………………………………. The successful offeror may add such other numbers, words references, etc. as may be required. Each package and case shall contain a copy of its packing list enumerating the parts contained therein. (b)Drop-Shipments from manufacturers and/or sub-suppliers, and partial shipments are not authorized, and will not be accepted. (c)The supplier shall be responsible for assuring that all the equipment and material to be furnished under the Purchase Order, and their shipping containers, carry the official AID emblem. Emblems shall be affixed by metal plate, decal, stencil, label, tag, or other means depending upon the type of commodity, and shall be as durable as the trademark, company or brand name container reaches its destination. Article 12 - Inspection and Testing Before Shipment (a)The purchaser reserves the right to inspect the commodity during and/or completion of manufacture at the producing plant or supplier's warehouse. The purchaser may appoint an independent inspection company or use the purchaser's own personnel. All costs of the independent inspection company or purchaser's own personnel will be financed by the purchaser. The manufacturer and/or supplier is to make the commodity available for proper inspection at no additional cost to the purchaser or the purchaser's inspectors. (b)Twenty (20) days before the commodity is ready for shipment the supplier must give written or telegraphic notice to the purchaser that the commodity will be ready at a given date for inspection and testing. After successful completion of inspection, a certificate releasing the respective commodity for shipment will be issued by the purchaser's representative. (c)In case the purchaser's representative is not present for inspection and testing within fifteen (15) days from the date of the supplier's notice, the supplier will then be authorized to carry out the inspection and testing and issue an Inspection Certificate stating that the commodity is in conformity with the specifications approved by the purchaser and releasing the commodity for shipment. (d)It is understood that the inspection and testing stated in this article will not in any way release supplier from the proper fulfillment of its warranties stated in the Contract. Purchaser understands that (a) the fee for the inspection services is separate from and has no relation to the offered prices upon which the award is based and (b) that the inspection agency will communicate its findings directly to the purchaser. Supplier agrees to cooperate with the independent inspection agency on a timely basis in providing all reasonable facilities for conducting inspection. Article 13- Changes The purchaser may at any time, by a written order, and without notice to the sureties, make changes including termination for convenience, within the general scope of this contract, in any one or more of the following: (a)Drawing, designs or specifications where the supplies to be furnished are to be specifically manufactured for the purchaser in accordance herewith; (b)Method of shipment or packing; (c)Place of delivery. If any such change causes an increase or decrease in the cost of, or the time required for, the performance of any part of the work under this contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the contract shall be modified in writing accordingly. Any claim by the successful offeror for adjustment under this clause must be asserted within thirty (30) days from the date of receipt by successful offeror of the modification or change. Article 14 - Notice of Conditions Interfering With Performance The successful offeror shall promptly notify the purchaser of: (a)Any conditions which interfere or which it is reasonable to believe will interfere with complete and timely performance of contract, and (b)What steps are being taken to correct or mitigate any such condition? Article 15 - Force Majeure Except with respect to default of subcontractors, the successful offeror shall not be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the successful offeror (Force Majeure) and if the successful offeror, within twenty (20) days from the beginning of any such "Force Majeure" notifies the purchaser of such prevention of performance and the cause thereof. Such causes may include, but are not restricted to, acts of the purchaser in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform must be beyond the control and without the fault or negligence of the successful offeror. If the failure to perform is caused by the default of a subcontractor and if such default arises out of causes beyond the control of both the successful offeror and the subcontractor and without the fault or negligence of either, and if the successful offeror, within (20) days from the beginning of any such "Force Majeure" notifies the purchaser of such prevention of performance and the cause thereof, the successful offeror shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the successful offeror to meet the required delivery schedule. Article 16 - Insolvency In the event of the successful offeror becoming insolvent, purchaser shall be entitled to treat such insolvency, from the moment it occurs, as a breach of contract on the successful offeror's part. Article 17 - Termination for Convenience If at any time during the term of this contract the purchaser determines that it is in the best interest of the purchaser, purchaser shall have the right to terminate this contract in whole or from time to time in part by notice to the successful offeror by registered air-mail letter. In respect to such of the material that is complete and ready for shipment within (30) days after such notice, purchaser agrees to accept delivery thereof at the contract price and terms. In the case of the remainder of the undelivered material, purchaser may elect (a) to have any part thereof completed and take the delivery thereof at the contract price and (b) to cancel the residue (if any) and pay to the successful offeror a prorated amount of the contract price based upon the state of completion to be certified by him. The successful offeror shall deliver all such material in process of manufacture to purchaser's credit. No payment shall be made by purchaser for any material not yet in process of manufacture on the date notice of termination is received. Article 18 - Termination for Default (a) The purchaser may, by written notice of default to the successful offeror, terminate the whole or part of this contract in any one of the following circumstances; (1)If the successful offeror fails to make delivery of the commodities within the time specified herein or any extension thereof, or (2)If the successful offeror fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger performance of this contract in accordance with the terms and in either of these two circumstances does not cure such failure within a period of ten (10) days (or such longer period as the purchaser may authorized in writing) after receipt of notice from the purchaser specifying such failure. (b)In the event the purchaser terminates this contract in whole or in part as provided in paragraph (a) of this clause the purchaser may procure, upon such terms and in such manner as the purchaser may deem appropriate, supplies similar to those so terminated, and the successful offeror shall be liable to the purchaser for any excess costs for such similar supplies: Provided, that the successful offeror shall continue performance of this contract to the extent not terminated under the provisions of this clause. Article 19 - Disputes All disputes arising in connection with this contract shall be finally decided under the Rules of Conciliation and Arbitration of The American Arbitration Association by one or more arbitrators appointed in accordance with their rules. Article 20 - Severability Should any provision of this Agreement hereafter be determined to contravene any law or public policy of the United States of America, it shall be determined null and void and the remaining provisions hereof shall continue and remain in full force and effect and be construed to implement to the maximum extent, the intent of the parties expressed herein. Article 21 - Notices Any and all written notices or designations required by the terms of this Agreement shall be rendered as follows: To Purchaser: Egyptian Banking Institute To Successful Offeror: Or such other representatives or addresses as the parties may hereafter designate in writing. Article 22- Waiver Failure of either party to invoke or enforce any of the terms of this Agreement shall not be deemed a waiver of its conditions or an amendment of its terms, nor shall a waiver of any breach of the terms hereof be deemed a waiver of such terms, or of any subsequent breach thereof. Article 23 - Assignment Successful offeror may not assign or delegate any of its rights or obligations under this agreement to any party whatsoever without the prior written consent of the purchaser. Such consent shall not be unreasonable withheld. The provisions of this paragraph shall apply to: (a)Subcontracting for the procurement of the commodities purchased hereunder. (b)A sale or encumbrance of substantially all of the successful offeror's share or assets, a merger of successful offeror's business, or insolvency or receivership proceeding in respect of successful offeror's business. Article 24 - Books and Records The successful offeror shall, until three (3) years after final payment under the contract, maintain books, records, documents and accounts with respect to all transactions under the contract in accordance with generally accepted accounting principles. All such accounts shall be subject to inspection and an audit by USAID at all reasonable times. Article 25 - Legal Effect of Certain USAID Approvals and Decisions The parties hereto understand that USAID has reserved certain approval rights including, but not limited to the right to approve the terms of this contract, the successful offeror, offer documents, plans, reports, specifications, subcontracts, drawing or other documents related to this contract. The parties hereto further understand and agree that USAID., in reserving any or all of the foregoing approval rights, has acted solely as a lender to assure the proper use of United States Government funds, and that any decision of USAID to exercise or refrain from exercising these approval rights shall be made as a lender in the course of financing this procurement and shall not be construed as making USAID party to the contract. The parties hereto understand and agree that USAID may, form time to time exercise the foregoing approval rights, or discuss matters related to these rights, with the parties jointly or separately, without thereby incurring any responsibility or liability to the parties jointly or to any of them. Article 26 - Diversion Rights Successful offeror agrees that USAID, at its option, may direct that title to the goods financed under this contract may be vested in USAID at the expense of USAID to the extent that such goods are in a deliverable state and have not yet been offloaded in ports of entry in the cooperating country. Article 27- Non-Discrimination Provision (a)The successful offeror will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The successful offeror will comply with all provisions of the U.S. Government Executive Order No. 11246 of September 24, 1965, and the rules, regulations and relevant orders of the Secretary of Labor. (b)In the event of the successful offeror's non-compliance with the non- discrimination clause of this contract or with any said rules, regulations or orders, this contract may be canceled, terminated, or suspended in whole or in part and the successful offeror may be declared ineligible for U.S. Government procurement. Article 28 – Price and Terms of Payment (a)This RFP will result in a fixed-price contract for the successful delivery of MIS equipment listed in attachment I, within 90 days after award. (b)In calculating the total price to be offered, offerors should base their calculation on CIF Alexandria, Egypt. (c)Payment of the 100% of the award price will be made to the supplier through a letter of credit established by EBI. Full payment will be made within 30 days after successful completion and acceptance of all deliverables. Payment is subject to liquidated damages should inspection at any point in the process disclose deficiencies in manufacturing, delivery condition, or delivery performance. (d)PERFORMANCE BOND – The supplier shall be required to secure a performance bond in an amount equaling 20% of the award price to be in effect for the duration of the award period or until such time that all deliveries have been completed. This bond shall be at terms and with an institution as mutually agreed. No award will be made until the performance bond is in place. (e)Presentation of the following documents is required for each payment. (1)Original and three (3) copies supplier's manually signed invoice indicating quantity and description of each item, gross sales price, net sales price and basis of delivery. Invoices must also certify that the supplier has fully complied with any USAID marking requirements set forth in the contract under which such commodities have been shipped. (2)Original and three (3) copies of Certificate of Origin. (3)Original and three (3) copies of Inspection (4)Original and three (3) copies of packing list. (5) Original and three (3) copies bill of lading. Article 29 – Data Universal Numbering System (DUNS) Number (a)The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” followed by the DUNS number that identifies the offeror’s name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one at no charge. An offeror within the United States may call 1-800-333-0505. The offeror may obtain more information regarding the DUNS number from the Internet home page at http://www.dnb.com. (b)The offeror should be prepared to provide the following information: 1.Company name 2.Company address 3.Company telephone number 4.Line of business 5.Chief executive officer/key manager 6.Date the company was started 7.Number of people employed by the company 8.Company affiliation Article 30 - Preparation of Offers (a)Offerors are expected to examine the attached specifications and all instructions. Failure to do so will be at the Offeror's risk. (b)Offeors must offer on all of the items listed in a Equipment. Your offer must preserve and clearly indicate the item shown in the attached specifications. Failure to comply with this format may render your offer non-responsive and your offer may be rejected. (d)Offerors shall submit one original and two copies of their proposal. (e)Delivery date: within 90 days Article 31- Submission of Offers (a)To be responsive, offers must be submitted on the basis of CIF Alexandria, VA Full Freight Allowed. (b)Offers shall be enclosed in sealed envelopes addressed to: Egyptian Banking Institute, 22 Anwar El Mofty St. Nasr City with the name and address of the offeror, the date and hour of opening, and the solicitation number and name of the commodity on the face of the envelope. Note: All offers submitted to this location are to be received no later than May 25, 2008 3:00PM CST. Electronic copies of Attachment I, Offer Schedule, shall be submitted in a format readable by Microsoft Excel. Data files shall be submitted on 3 ˝”, double-sided/high-density (1.44Mb) diskettes or CD-ROM. Data files and diskettes shall be accessible by a PC running Microsoft Windows. Each Offeror shall submit electronic files that are free of viruses. (c)Any offer, modification, revision, or withdrawal of an offer received at the EBI office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Procurement Officer determines that accepting the late offer would not unduly delay the acquisition; and (i)There is acceptable evidence to establish that it was received at the EBI installation designated for receipt of offers and was under EBI's control prior to the time set for receipt of offers. Acceptable evidence to establish the time of receipt at the EBI office includes the time/date stamp of EBI on the offer wrapper, other documentary evidence of receipt maintained by EBI, or oral testimony or statements of EBI personnel. (ii)If this solicitation is a request for proposals, it was the only proposal received. However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. If an emergency or unanticipated event interrupts normal EBI processes so that offers can not be received at the EBI office designated for receipt of offers by the exact time specified in the solicitation, and urgent EBI requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal EBI processes resume. (d)Offers may be withdrawn or modified by written notice provided such notice is received prior to the time set for receipt of offers. (e)The unit price of each item shall be shown unless otherwise specified. In case of error in extension of price, the unit price shall govern. (f)All items shall be shipped to the named point of delivery as indicated after receipt of the Solicitation/Offer and Award Form; However, the buyer reserves the right to negotiate a different point of delivery if it is thought to be in the best interest of USAID Seller must furnish a complete packing list with each shipment covered by this order. The packing list must itemize all individual parts, components, accessories, etc. If the packing list is not supplied at the time of receipt, we reserve the right to refuse acceptance of the material and to return it with all costs being charged to your account. All items must be marked or tagged with the Item Number. (g)The Purchaser reserves the right to increase or decrease quantities, depending on availability of funds. (h) The Purchaser reserves the right to increase or decrease quantities, depending on availability of funds. SPECIAL NOTE: The quantities listed under “Potential Additional Units” are subject to final USAID funding approval. The Purchaser reserves the right to increase the quantities after the initial award and within the offer validity period, in the event that there are excess funds available. (i) The Proposal shall consist of the following documents. 1.Completed and signed Solicitation/Offer and Award Form 2.Completed Offer Schedule for Commodities being offered – See Attachment I 3.Manufacturer’s Letter of Agreement to sell and warrant – See Article 6 4.Manufacturers Descriptive Literature – See Article 6 5.Manufacturers Standard Warranty – See Article 6 Article 32 – Award (a)EBI intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, EBI reserves the right to conduct discussions if later determined by EBI to be necessary. EBI may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (b)Awards will be made within ninety (90) days after the offer opening date. Only when USAID or the Egyptian Banking Institute has approved a written request by the purchaser to extend the period for evaluation and award, may offerors be requested to extend the validity of their offers. (c)EBI will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1)Technical capability of the item offered to meet the requirement (2)Price (3) Past Performance Technical and past performances, when combined, are scored 65%, while cost or price is scored by 35%. (d)A “responsible” offeror is one who has the technical expertise, management capability, workload capacity, and financial resources to perform the work. The offer of any Offeror found not to be responsible can be rejected. (e)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time specified in the offer, shall serve as award notice. Before the offer’s specified expiration time, EBI may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (f)The purchaser shall have the right to increase or decrease the quantity of an item duly awarded in accordance with this RFP. This option shall be exercised, if at all, at the time the award is made. (g) EBI is under no obligation to award a contract. Article 33 – List of Attachments ATTACHMENT NUMBERTITLE Attachment IOffer Schedule Offer Schedule Item No.Item NameNew Specifications*Deviations from Required Specifications (if any)Manufacturer & Part NumberCountry of OriginDefinite Quantity NeededPotential Additional Units Total Units Unit Price Extended Price 1Personal Computers0 a- Instructors and Trainees PCs100 $- ProcessorIntel Core 2 Duo 2.66 GHz, 4MB, 1066 MHz)0 Network10/100/1000 Ethernet0 Audio\VideoIntegrated0 SpeakersInternal Power supply220 v (+/- 10%), 50 Hz (+/- 5%).0 MouseOptical0 KeyboardEnglish/Arabic0 Monitor17" TFT0 Memory8GB0 Hard drives250GB SATA0 Optical driveDVD Rewritable0 0 2Network Switches Workgroup Switchs5 5 $- Ports24x(10/100/1000) Base TX auto-sensing switched ports including TWO 1000base-SX DuplexingFull-duplex operation in each port, Auto sensing of communication speed and auto negotiation of duplex mode0 Switching Fabric speed8.8 GBPS0 Forwarding rate6.6 MPPS0 AuthenticationTACACS+ and RADIUS 0 AdministrationAllows S/W upgrade via TFTP0 Power Supply220 v (+/- 10%), 50 Hz (+/- 5%).0 IEEE Complianceto be mentioned by bidder Managementto be mentioned by bidder Securityto be mentioned by bidder 0 3Mobile Computer LabComplete with a cart (carrying bag moving on wheels to relocate the lab) + charging for all notebooks + Wireless Network Access Point a- Notebooks15 $- ProcessorCore2 Duo 2.4Ghz0 Network10/100/1000 Ethernet0 Power supply220 v (+/- 10%), 50 Hz (+/- 5%).0 KeyboardEnglish/Arabic0 Monitor15.4" WXGA0 Memory2GB-1DIMM RAM 667Mhz0 Hard drives160GB HDD0 Optical driveDVD+/-RW0 4Projectors0 a- Lectures’ Rooms Projectors4 $- Brightness3000 ANSI lumens Ceiling Mount Ceiling Mount required with 20 meters Cable for each projector ResolutionXGA 1024x768 Input2 Computer & 2 Video OutputMonitor Out Video CompatibilityFull NTSC, PAL, SECAM, HDTV Projection MethodsFront, rear and ceiling Power Supply220 v (+/- 10%), 50 Hz (+/- 5%). Digital Keystone Correctionto be mentioned by bidder Remote Control Functionsto be mentioned by bidder Lamp Warrantyto be mentioned by bidder Lamp lifeto be mentioned by bidder Dimensions to be mentioned by bidder Weightto be mentioned by bidder b- Computer Labs’ Projectors 4 Brightness4000 ANSI lumens Ceiling MountCeiling Mount with 20 meters Cable for each projector ResolutionXGA 1024x768 Input2 Computer & 2 Video OutputMonitor Out Video CompatibilityFull NTSC, PAL, SECAM, HDTV Projection MethodsFront, rear and ceiling Power Supply220 v (+/- 10%), 50 Hz (+/- 5%). Digital Keystone Correctionto be mentioned by bidder Remote Control Functionsto be mentioned by bidder Lamp Warrantyto be mentioned by bidder Lamp lifeto be mentioned by bidder Dimensions to be mentioned by bidder Weightto be mentioned by bidder c- Conference Room Projectors 2 Brightness5000 ANSI lumens Ceiling MountCeiling Mount with 30 meters Cable for each projector ResolutionXGA 1024x768 Input2 Computer & 2 Video OutputMonitor Out Video CompatibilityFull NTSC, PAL, SECAM, HDTV Projection MethodsFront, rear and ceiling Power Supply220 v (+/- 10%), 50 Hz (+/- 5%). Digital Keystone Correctionto be mentioned by bidder Remote Control Functionsto be mentioned by bidder Lamp Warrantyto be mentioned by bidder Lamp lifeto be mentioned by bidder Dimensions to be mentioned by bidder Weightto be mentioned by bidder
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