SOLICITATION NOTICE
X -- Conference Support Space and Services
- Notice Date
- 5/29/2008
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
- ZIP Code
- 21244
- Solicitation Number
- SSA-RFQ-08-1478
- Archive Date
- 6/17/2008
- Point of Contact
- Frank McHenry, Phone: 410-594-2032, Noreen Pleines, Phone: 4109653468
- E-Mail Address
-
frank.mchenry@ssa.gov, noreen.pleines@ssa.gov
- Small Business Set-Aside
- N/A
- Description
- The Social Security Administration (SSA) has a requirement for a contractor to provide conference support services including registration space, conference meeting space, break out rooms, audio visual services including equipment and an technician, AM/ PM breaks, and two working lunches for an estimated 325 participants for our upcoming Judicial Conference in Savannah, Georgia from Monday July 7th to Friday July 11th, 2008. The following space is required: Monday July 7th – Thursday July 10th: Main Meeting space from 7am-5pm for 325 people. Tuesday, July 8th – Thursday, July 10th: 9 Breakout rooms required from 7am-5pm. Tuesday, July 8th - Thursday, July 10th: Space outside the General Session room to house two 8’ x 10’ booths each day with electrical outlets. In addition to meeting space, the contractor must provide audio visual equipment and food services including AM/ PM breaks and two working lunches for 325 people. Food services must be served in an area in close proximity to the meeting space. The facility must also be able to accommodate a minimum of 1,300 sleeping room nights, at the Government per diem rate or less, as follows: 325 rooms per night for July 7th, 8th, 9th, and 10th. Contractor must be able to receive and store boxes of conference training materials to be delivered on or after Thursday, July 3rd, 2008. Other Requirements: Facility must be located in Savannah, Georgia; must be a reputable chain hotel that is FEMA Approved and be able to offer handicapped rooms if requested by attendees; must meet and have the ability to exceed the number of sleeping rooms requested if needed; and must be in very close proximity to public transportation system and numerous restaurants and located in a safe, secure location. The conference events and the sleeping rooms must be under one roof without overflow into other facilities. A request for quote (solicitation) will be issued on or about June 2nd, 2008. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only. Note: SSA plans to issue one award to a vendor who can provide all the requirements. SSA is NOT seeking an event planner for this event.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=25bc4fc10aec1555df2fc2042274f134&tab=core&_cview=1)
- Place of Performance
- Address: Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance 7111 Security Blvd, Baltimore, Maryland, 21244, United States
- Zip Code: 21244
- Zip Code: 21244
- Record
- SN01582797-W 20080531/080529221447-25bc4fc10aec1555df2fc2042274f134 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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