SOURCES SOUGHT
X -- QMC Conference 2008
- Notice Date
- 5/23/2008
- Notice Type
- Sources Sought
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Federal Supply Service (FSS), Travel and Transportation Acquisition Support Division (QMA), 2200 Crystal Drive, Crystal Plaza #4, Room 300, Arlington, Virginia, 22202, United States
- ZIP Code
- 22202
- Solicitation Number
- NPA-CY-0802
- Response Due
- 5/31/2008
- Point of Contact
- Craig D Yokum,, Phone: 703-605-9291, Ergene P Lee,, Phone: 703-605-2917
- E-Mail Address
-
craig.yokum@gsa.gov, Ergene.lee@gsa.gov
- Small Business Set-Aside
- N/A
- Description
- This is a notification of sources sought for proposed contract award. GSA's Federal Acquisition Service's Travel and Transportation Division (QMC) is seeking a venue (conference center/lodging facility) to host its 2008 Annual Conference for about 70 participants, requiring lodging, conference room, breakout rooms for one week (Monday-Friday) during October 5-31, 2008 or November 17-21, 2008 as itemized below. If your facility can accommodate this group, please submit a completed cost quote to us. 1. Registration Area (Near Front Desk Lobby) – Monday afternoon 2. Meeting Room – General Session set up for 70 classroom participants – Tuesday-Friday 3. A/V needs – Tuesday-Friday 4. Breakout Rooms – (2) Set up Classroom Style with A/V equipment (1) Set up Conference Style (No A/V equip) – Tuesday-Friday 5. Food and Beverage needs – Monday-Friday 6. Lodging needs – Monday-Friday 7. Contract and Form of Payment 1. Registration Area Registration table plus 3 chairs and a trash can near front desk. 2, 3, and 4 Meeting Room and A/V needs One general room (NO PILLARS, please) – Crescent Rounds of 8 set up for 70 attendees with pads/pens/mints Three Breakout rooms- classroom style, two set up for 30 with one set up for 10 attendees with pads/pens/mints Days: Tuesday thru Friday Setup of General Session Room: Podium and microphone $ ___________ (does your podium mic have long cord? ______) Small table for infocus machine & computer (GSA will provide infocus & computer) and chair for operator to sit on Screen 8’X8’ or larger Mixer – (GSA will bring lapel mic for speakers who like to walk while presenting). Phone line - Wireless capability required. Additional Meeting Space Required Monday – Friday: (1) Meeting room per Director’s Meetings Set Up Conference Style for 15 people and (1) Hospitality Room for Conference Team Set Up Conference Style for 15 people. Breakout Rooms for Days: Tuesday, Wednesday, and Thursday Room setup Rm. Rental costA/VOther: Wireless Capability Required in all breakout rooms and General Session Room General Session Room Days: Tuesday, Wednesday, and Friday 70 chairs 9 rounds holding 8 per table ~ Podium ($______) (front)/day ~ Podium microphone ($______) (front) ~Mixer ($______) (front)/day (client providing lapel mic)/day ~Screen ($______) (front) Size ______________ ~Phone line $____________/day ~Wireless Mic. $___________/day ~Small table for infocus machine & computer and chair for operator to sit on ($______) (front)/day (client providing projector & computer)/day ~Head table with 6 chairs ($______) (front) near podium ~Table mic ($______) (front-head table)/day ~Material/Display Table ($ ______) ( back of room)/day ~Cordless mic for use in audience ($____)/day ~Other possible A/V needs: Power Strip $ ____________ Extension Cord $ _________ Podium Microphone with long cord $ ____________ Phone line for internet access $ ______(per dial up/connection) $_____ per minute (Gov’t has toll free dial up number) Wireless internet access $_____ per _____. 5. Food and Beverage Will you provide complimentary water at tables in general session and breakout rooms? Yes ____ or No _____ Welcome Reception – Monday evening – Light Hors D’oeuvres $_________ per person Morning break -Tuesday thru Friday - Continental Breakfast (which includes no less than one hot breakfast sandwich w/meat and egg, various fresh fruit selection and w/decaf/tea/juice $ ___________per person Afternoon breaks Tuesday, Wednesday, and Thursday only – sodas, bottled water and coffee/cookie or chip assortments Coffee, tea, decaf $______ per cup/gallon $ ______ per pot (# gals in pot ____ #cups per pot ____) Sodas $_______ eachPastries $ ________ per dozenCookies $_______ per dozen Bottled Water $_______ eachOther menu specials – ______________ ___________________________________________________________________________ Lunch – ONLY One Plated Lunch during week planned – Cost of Plated Lunch $___________ per person (plated lunch includes:____________________________________________________________________) Is a restaurant facility available on premises?_________ Distance to nearest restaurant(s) off premises?_________ If offering other food options, please elaborate. 6. Lodging Lodging: Do you offer the Gov’t lodging rate ($122 per diem for FY 2008-pending FY 2009 rate) yes __ no __ other ________________________________________(explain). Will you offer Gov’t lodging rates to our non-Gov’t attendees? ________ 65 sleeping rooms (2-3 GSA team members checking in Sunday, checking out Friday). Do you offer complimentary sleeping rooms with this package? Yes ____ (#____) or No ____ Most attendees checking in on Monday, checking out on Friday No room block set up- Rooming list will be provided to hotel by GSA. All rooms will be paid from same account. If additional rooms are needed and there’s availability, will you be able to place additional attendees into hotel rooms? Yes ____ No _____. GSA has a tax exempt status, which covers all taxes. Do you accept tax exempt forms, if provided? Complimentary Parking? Yes ____ No ____ If not, Cost of Parking?______ Valet Parking $ _____________ Overnight Guest Parking $ ___Shuttle service to/from hotel/Reagan Nat’l. and/or BWI Airport:$ ___________ Approximate Taxi cost from/to hotel/Reagan Nat’l or BWI Airport: $ ____________________ Closest Metro/Subway Stop – ____________ Distance to Metro/Subway Stop __________ Total Price Listed by Item Category: $ ____________ 7. Contract and Form of Payment Contract will be signed in Arlington, VA (GSA/FAS Headquarters) Form of Payment for Conference Room/Refreshments (Purchase Order - Federal Government tax exempt) Please send your quote electronically (email only) to: craig.yokum@gsa.gov, ergene.lee@gsa.gov, and onthego@gsa.gov
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=d85a0d3a877e2e7b44ff9cb40b24ebc2&tab=core&_cview=1)
- Record
- SN01580420-W 20080525/080523215921-d85a0d3a877e2e7b44ff9cb40b24ebc2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |