Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 22, 2008 FBO #2369
SOLICITATION NOTICE

99 -- Item Unique Identification Data (IUID) Labels and IUID Processing and Management Services

Notice Date

5/20/2008
 

Notice Type

Modification/Amendment
 

NAICS

339943 — Marking Device Manufacturing
 

Contracting Office

General Services Administration, Federal Technology Service (FTS), Center for IT Solutions (5TF), 230 South Dearborn Street - Room 3380, Chicago, IL, 60604-1696, UNITED STATES
 

ZIP Code

60604-1696
 

Solicitation Number

5TS57070224
 

Response Due

7/7/2007
 

Point of Contact

Eben R. Greybourne,, Phone: (312) 886-3811
 

E-Mail Address

eben.greybourne@gsa.gov
 

Small Business Set-Aside

N/A
 

Description

The purpose of this synopsis modification is to answer ten (10) vendor questions and amend the solicitation, where necessary. Additionally, the synopsis as published in modification 03, (see above) is modified to correct a discrepancy in the due date for proposals. The proposal due date is changed to read as follows: --- (xvi) OFFERS DUE: 5 June 2008 Questions and Answers ----QUESTION 1: From a commercial perspective...what...is currently being used, in this instance TESA tape, is slightly different than the exact thickness called out in the spreadsheet [PWS]. [Please provide] a clarification on the precision of the thickness desired... ----ANSWER 1: The solicitation is amended to add the following note after Table C-2, on page C 11 of 25. "Note: This requirement is for commercially available data label materials. If commercially available materials do not come in the precise thicknesses called out in the Performance Work Statement, offerors should propose the commercially available thicknesses that are closest to those specified and clearly indicate the thicknesses offered." ----QUESTIONS 2: Para 7.3.1.4 ends without completing the sentence. [Please clarify.] ANSWER 2: Somehow this paragraph got cut off when converting to a pdf file. Paragraph 7.3.1.4. should read as follows: "7.3.1.4 The IUID Data Label processing solution shall provide the means for the requestor to annotate the request as having been successfully fulfilled and to submit a request for corrective action if the IUID Data Label request is not filled as originally placed." ----QUESTION 3: Para 7.3.2.1 states in Phase 1 and 2 DOD IUID registry performed by the SNT IUID Project Office and Para 7.3.2.2 states in Phase 2 the contractor shall register the items within the DOD IUID registry. [Please clarify.] ----ANSWER 3: The first sentence in Section C, paragraph 7.3.2.1 is REPLACED with the following --- "Phase 1 & Phase 2 - UII and Birth Record Transmission - The IUID Data Label processing solution shall enable the SNT IUID Project Office to obtain, on at least a weekly basis, all of the UIIs assigned by the Contractor along with birth record information and transmission date. During Phase 1 the SNT IUID Project Office will keep this information for their records and will send data pertaining to the AFEMS pilot to the DoD IUID registry. The Contractor shall send the data pertaining to labels ordered by the Air Force depots to the DoD IUID registry. During Phase 2 the SNT IUID Project Office will keep all of this information for their records and the Contractor shall register all of the information with the DoD IUID registry, as stipulated in Paragraph 7.3.2.2, below. The processing solution shall include the means for the Government requestor to indicate that IUID Data Labels, received by the Government, have been affixed to the designated assets. The Contractor, through this means, shall ensure that labels have been successfully affixed to the intended asset before items are registered in the DoD IUID Registry." ADDITIONALLY, Section C, (Government Furnished Items - Data) Paragraph 11.1.4 is amended to add an additional sentence at the end. The amended paragraph reads as follows: 11.1.4The Air Force personnel who request IUID Data Labels shall provide the Contractor with data specific to the tangible asset(s) being labeled for inclusion in the data matrix. This data shall be provided as part of the request process. They shall also provide verification that the labels have been placed on the designated assets through the web-based interface. ----QUESTION 4: Para B.4 states a ceiling of 9,461,400 and Section C Para 2 states an order ceiling of 7.2M. What is the ceiling amount? ----ANSWER 4: Section C, Paragraph 2, the reference to the approximate number of data labels is changed to read "approximately 9.46 million IUID Data Labels". Also, the last sentence in Section C, Paragraph 8.2 is amended to read as follows: The government anticipates a contract total of approximately 9.46 million labels by the end of the last option year. ----QUESTION 5: Section C Para 10.6 states “key personnel designation is not applicable to this PWS” and Section M Para M.2 Evaluation of Technical Capability states that “this evaluation will look at the competencies, skill, knowledge, and experience of the management and staff in relation to the attributes needed to execute this project.” Do we need a section that describes key personnel and their qualification? ----ANSWER 5: The Key Personnel provision, if implemented, requires (1) that the contractor perform the work with personnel who possess essential qualifications and who are therefore specifically named in the contract and (2) that key personnel substitutions only be made after the contractor receives government approval to ensure that they (the replacements) meet the qualification standards originally established in the solicitation. This contract does NOT require key personnel. The government does, however, want information about the offeror's personnel along with other information about the offeror's resources, as specified in Section M, so it can determine which offeror can give the government the greatest level of confidence that it will perform this contract satisfactorily. ----QUESTION 6: When customer MIPRs funds for an estimated quantity and price to GSA and the contractor is awarded the task order, is contractor obligated to provide labels and quantity exactly match the task order, or what the customer order transaction at a later date? --- Scenario: GSA CO provides a task order to the contractor for 1000 vinyl tags at a cost of $5 per label for a total of $5000. Authorized requestor than orders aluminum tags at a unit cost for $10 a tag with a qty of 500 resulting in a 500 label decrease. Question: Can the authorized requestor order differently than what was place on the task order provided they don’t exceed the funded ceiling amount? The same question arises for quantity discounts. If the authorized requestors orders in quantities greater than or less than what was originally placed on order this could result in volume discounts being applied or not being applied. This would constrain or increase the number of tags that could be ordered against the ceiling funded amount. ----ANSWER 6: It is envisioned that Deliver Orders will specify estimated, not to exceed, ceiling quantities for the various types of labels the client wishes to purchase. Individual offices will provide the exact material, size, and biometric data to complete the order. Offices will not be able to exceed the ceiling quantities specified in the delivery order. The Contractor's web based solution must be able to enforce established delivery order ceilings. Ceilings can be changed by delivery order modification or increased by placing another delivery order. If a delivery order is closed without all ordered labels being requested, the delivery order price will be adjusted during close-out. Because there are too many variables, I can not address how the Government will handle discounts at this time because that will depend on how they are proposed by the Contractor. I can only say that the Government will handle all aspects of the orders in an equitable manner. For purposes of evaluating the proposals, offerors should assume that the ceiling quantity of labels will be purchased in the quantities stipulated in solicitation Attachment 1. The Government, however, can not guarantee the size of any delivery orders, and therefore, if discounts are offered based on the size of individual delivery orders, those discounts will NOT be considered in the evaluation of proposals. (However, if the contract is otherwise awarded to a firm offering such discounts, the Government will take those discounts during contract performance when they apply.). Only discounts on total quantities ordered will be considered in the total price used in the best value award determination. ----QUESTION 7: May we use qty discounts that differ from attachment 1? Attachment 1 shows a qty discount scenarios of 1,950 (70,200 for aluminum), 320,000, 356,660, 600,000, and 600,000. We would like to consider using a different quantity discount with different price breakpoints. ----ANSWER 7: The solicitation does not address or stipulate discounts. As stated in Section M, paragraphs M.4 and M.5, only the total price will be used in the best value award determination. How you structure the internal pricing, with or without discounts or cost of living increases, is entirely up to you; however Phase 1 is for a maximum of 78,000 data labels, of which 90% are estimated to be aluminum, as stated in the solicitation. The AIT PMO reserves the right to move the contract into Phase 2 upon completion and acceptable performance of the web-based ordering solution. The Government will move any unordered Phase 1 labels to Phase 2 (see solicitation paragraph.B.4 - Quantities). ----QUESTION 8: In attachment 1 it shows screw holes for materials such as polyester, vinyl, and tesa tape. The thickness of these materials may not support an attachment device such as a screw or a rivet. Does the customer require pricing for screw/rivet holes for these materials? Or should screw/rivet holes be only applicable to steel and aluminum? ----ANSWER 8: The solicitation is amended to add the following note to Table C-2, on Section C page 11 of 25 and on the Vinyl, TESA tape, and Polyester tabs of Attachment 1: "Note: The screw and rivet attachment options only apply to aluminum and steel." ----QUESTION 9: Are the perforations necessary or required for all the label sizes and types? ----ANSWER 9: Perforations are mandatory for Wright-Patterson AFEMS labels only, but should be available in all cases where label sizes and materials permit. ----QUESTION10: Please advise regarding the reference to DD Form 1423-1s at the end of top paragraph on page F-2 of 3 in solicitation 5TS57070224. "A detailed description and information pertaining to each data item is provided on the attached DD Form 1423-1s." To date I have not located the referenced DD Form 1423-1s on the web site or as part of the RFP downloads. Where can DD Form 1423-1s be viewed/downloaded? ----ANSWER 10: The documents requiring the DD 1423s were not used in this final solicitation. This reference should have been deleted from the final document. I apologize for the confusion. Section F, Paragraph F.3.3, the last sentence as quoted in the question, is deleted in its entirety. Document contents are either specified in Section C, Performance Work Statement, or should be provided in accordance with standard commercial practice.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=b21e43be51f24bf72a8af712b3b143fd&tab=core&_cview=1)
 

Place of Performance

Address: Wright Pattersion AFB, Ohio

Zip Code: 45433
 

Record

SN01577197-W 20080522/080520222247-b21e43be51f24bf72a8af712b3b143fd (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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