SOLICITATION NOTICE
X -- 2008 Land Port of Entry Conference (Hotel Accommodations)
- Notice Date
- 4/28/2008
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation, P.O. Box 821635, North Richland Hills, Texas, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GS-00P-08-PGE-0002
- Response Due
- 5/12/2008 12:00:00 PM
- Point of Contact
- Lisa M. Daniels,, Phone: (817) 281-1501
- E-Mail Address
-
lisa.daniels@gsa.gov
- Description
- Amended to add Downtown Denver $140; Arlington/Grapevine/Fort Worth, TX $134; or Dallas, TX $123; and change due date for responses to May 12, 2008: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration, intends to block single occupancy sleeping rooms, procure meeting space for the following event (Solicitation # GS-00P-08-PGE-0002): WORKSHOP NAME: 2008 Land Port of Entry Conference WORKSHOP DATES:Week of September 8th – or alternate is week of September 15th. MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Monday thru Friday:Office for 10 ppl nd perimeter tables Monday - SETUP for GS (250 people in rounds of 6-8) from 1pm-4pm Tuesday - GS for up to 250 people from 8am-5pm, AM/PM Breaks Wednesday- GS for up to 250 people from 8am-5pm, AM/PM Breaks - Luncheon room for up to 250 people Thursday- GS for up to 250 people from 8am-5pm, AM/PM Breaks - 3 Breakout Rooms for 65 ppl (classroom) General Session room to be set in crescent rounds of 6-8 people per table for between 225 and 250 people. Provide catering menu price list and indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS (amended to add Denver $140 or Arlington/Grapevine/Fort Worth $134; and Dallas, TX $123): 1. Central Business District of Chicago, per diem rate of $205; Downtown Denver, per diem rate of $140; Arlington/Grapevine/Fort Worth, per diem rate of $134; or Dallas, TX, per diem rate of $123. 2. Accommodate both meeting and lodging needs in the same establishment. 3. Hotel located in safe, well-lighted area. 4. Rate must be offered three (3) days pre and post the proposed conference dates. LODGING: Sunday5 rooms Monday 200-225 rooms Tuesday 200-225 rooms Wednesday 200-225 rooms Thursday180 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. Indicate charges for this service, if applicable. 4. No additional charge for double occupancy (i.e., spouses). MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and laptop computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and laptop computer. (24-hour hold) 5. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. (3) Hotel must be registered in Central Contracting Registry (CCR) (www.ccr.gov). CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Rooms - $_______________/room/day Luncheon Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE May 12, 2008, by 12noon local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable. INTERESTED HOTELS MUST FILL OUT REPRESENTATIONS/CERTIFICATIONS.
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