MODIFICATION
V -- Strong Bonds Marriage Retreat, Myrtle Beach, SC.
- Notice Date
- 3/26/2008
- Notice Type
- Modification
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- ACA, Fort Bragg, Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310-5000
- ZIP Code
- 28310-5000
- Solicitation Number
- W9124708T0042
- Response Due
- 4/2/2008
- Archive Date
- 6/1/2008
- Point of Contact
- Uche Washington, (910) 907-5289
- E-Mail Address
-
Email your questions to ACA, Fort Bragg
(uche.washington@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS/SOLICITATION (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement const itutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This Solicitation document W91247-08-T-0042 is issued as a Request for quote (RFQ) in accordance with the Governments requirement. ( iii) This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-18, effective June 30, 2007. (iv) This requirement is unrestricted and only qualified offerors may submit bids. This sol icitation is issued under FAR PART 13-Simplified Acquisition Procedures. This requirement is to provide modern, clean and carpeted lodging rooms, meals and conferencing capable of accommodating 500 participants in Myrtle Beach, South Carolina. The North A merican Industry Classification System (NAICS) code is 721110, size standard is $6.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. Interested persons may identif y their interest and capabilities to respond to the requirements. (v) A detailed Performance Work Statement is provided below. For further information please email uche.washington@ us.army.mil. 1. Performance Work Statement Scope Of Work Strong Bonds Married Couples Reunion Retreat 16-18 MAY, Myrtle Beach, SC. 1. Lodging: Two-Hundred Fifty (250) each modern, clean, carpeted deluxe resort OCEANVIEW or OCEANFRONT rooms with minimum of one (1) queen or king bed for overnight stay on 16 and 17 May, 2008 at Myrtle Beach or North Myrtle Beach, SC. There will be a total of 500 participants. Check-in time is requested between 3 PM and 11 PM on 16 MAY 2008. Late check out of 1 PM is requested for 18 MAY 2008. All rooms to be in s ame building / main complex. 15 Comp Rooms / Suites are being requested for Staff on 15 MAY 2008 with normal Check-in time. 2. Food: 3 Buffets and 1 Plated Dinner a. " Friday Dinner Buffet, 16 MAY, 1 DEC, 5:00 7:15 PM - FRI Dinner Buffet: Seafood Buffet: Seasonal Garden Greens with Assorted Dressings, Fried Shrimp, Fried Clams, Fried Fish, Mikes Famous Mango ketchup Salmon, Grilled Chicken, French Fries, Hushpuppies, Assorted Breads, Selection of Starches and Vegetables, Dessert Buffet. Coffee, Tea, Juices for Children, and Assorted Soft Drinks. Or comparable as previously agreed upon. " Saturday and Sunday Breakfasts, 17,18 MAY 7:30 9:15 AM. - SAT Breakfast Buffet: Omelet Station, Waffle Station, Sel ection of Seasonal Fruits, Muffins, Bagels, Southern Style Grits, Homemade Biscuits, Bacon, Sausage, Hash Browns, Sausage and Gravy, French Toast, Corn Beef Hash, Scrambled Eggs, Bagels, Toast, Selection of Milks, Juices, Coffee and Sodas - SUN Breakfa st Buffet: Omelet Station, Waffle Station, Selection of Seasonal Fruits, Muffins, Bagels Southern Style Grits, Homemade Biscuits, Bacon, Sausage, Hash Browns, Sausage and Gravy, French Toast, Corn Beef Hash, Scrambled Eggs, Bagels, Toast, Selection of Milk s, Juices, Coffee and Sodas. Or comparable as previously agreed upon. " Saturday Plated Couples Romance Dinner 17 MAY, 7 PM 8:30 PM Plated Salad: Romaine and Red Lead Lettuce with Teardrop Tomatoes, Julienne Pepper Strips and Cucumber Carrot Confetti with balsamic Vinaigrette. Entr?e : Duo of 4 oz Flet Mignon and 4 oz Chicken Breast served with Bearnaise, Chefs Selection of Fresh vegetable and Starch, Freshly Baked Rolls, Turtle Cheesecake, Regular and Decaffeinated Coffee and Iced Tea Or comparable as previously agreed upon. b. Drinks and Refreshments for up to 500 adults 17 MAY 10:30 AM outside of Main Meeting Space consist of Chef s Display of Freshly Sliced Melons, Muffins, Cinnamon Rolls with jellies and preserves, Freshly Brewed Coffee, Assorted Fruit Juices and Water. Or comparable as previously agreed upon. 3. Meeting Space: Modern, clean, carpeted Conferencing Space / Meeting Rooms as listed below: One (1) Meeting space for Mass Registration / Delivery of Keys to those checking in from 16 MAY 2 PM 7 PM. Total of 10 six-foot tables (dressed) needed in room close to / vicinity of Main Check In or conduc ted in Main Lobby if enough space One (1) Meeting space for 500 People for General Sessions with with 13, 6-foot tables (dressed) along back wall (8 for outside registration tables in hallway, and 5 for inside General Session Meeting Room.) This sp ace required 16 MAY 2007 from 9 AM until 11 PM, 17 MAY 7 AM to 11 PM (Romance Dinner to be held in this space), 18 MAY 7 AM to 1 PM Respective number of padded chairs will be free floating and arranged initially in arcs / theater style facing a cente r elevated platform with podium and house PA that will cover entire ballroom and 500 person capacity. Setup will include: " Elevated Platform 18 x 24 rise . . . minimum 25 long, by 6 deep " 4 6 tables (dressed), 2 to each side of Podium that i s centered on platform " Podium (with microphone wired to house sound system and capable of projection to entire ballroom and 500 person capacity) and Cordless Lavalier Microphone and Cordless Handheld Microphone (Total of 3 Mics) Setup and sound check included " LARGE projection screen (min 12 x 15) behind platform / podium " Permission for Army to bring its own and all necessary Video Projectors, Computers, and additional projection screens, with all electrial hookups Six (6) Meeti ng spaces for 75 people for Breakout Sessions with 4, 6-foot tables (dressed) along back wall or in hall.) This space required 16 MAY, 4 PM to 11 PM, 17 MAY from 7 AM until 1 PM. Respective number of padded chairs will be on a) FRI PM (stacked in rear of room), and b) on SAT AM, free floating and arranged initially in arcs / theater style facing a center podium. Setup will include: " Podium (with microphone and house sound system capable of projecting to entire room) with Cordless Lavalier Microp hone and Cordless Handheld Microphone (Total of 3 Mics) Setup and sound check included " Permission for Army to bring its own and all necessary Video Projectors, Computers, and additional projection screens, with all electrial hookups One (1) Meeting Space for 50 children for Infant Childcare with 4, 6-foot tables and skirts along back wall or in hall. This space required 16 MAY 2008 from 3 PM until 11 PM, 17 MAY 2008, 9 AM until 1 PM, and 6:00 PM until 10 PM, and 18 MAY 2008 9 AM until 1 PM. 15 padded chairs must be STACKED IN REAR CORNERS OF ROOM. 4. Amentities: Approval of / or direction in the process of Large Beach Bonfire authorization for local authorities with outdoor beach music (prerecorded) provided by Army. 5. Park ing: Dedicated hotel parking for POVs at no additional cost on-site. 6. 3 (three) Comp Rooms: for the Chaplain and spouse, Chaplain Assistant and Spouse, and FRG Leader, for night of 15 MAY, in order to view hotel / meeting space / coordinate setup beginning on 16 MAY 2008. 2. Description: ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 250 Each 250 Hotel Rooms per night (must be Oceanview or oceanfront rooms) POP 16-MAY-2008 TO 18-MAY-2008 ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 2 Each Meeting Space: Palisades ABC POP POP 17-MAY-2008 TO 18-MAY-2008 ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0003 6 Each Meeting Space: Palisades D, E, F POP 17-MAY-2008 TO 18-MAY-2008 ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0004 2 Each $ $ Meeting Space: Childcare ABC POP 16-MAY-2008 TO 18-MAY-2008 ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0005 500 Each $ $ Dinner Buffet (16 May 08) ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0006 1,000 Each $ $ Breakfast Buffet (17 & 18 May 08) ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0007 500 Each $ $ Dinner Plated (17 May 08) 3. The following clauses apply to this acquisition: FAR 52.000-4005 (see paragraph a below), FAR 52.212-4 Contract Terms and Conditions Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.204-7 Central Contractor Registration, FAR 52.252-2 Clauses In corporated by Reference (website provided http://farsite.hill.af.mil), DFARS 252.204-7004 Central Contractor Registration Alternate A, DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252.225-7002 Qualifying Country Sources. a. FAR 52.000-4005 Invoices. a. Electronic invoicing is mandatory in accordance with DFARS 252.232-7003. For electronic commerce information pertaining to DFAS web i nvoicing (WinS), which enables the current paper based vendors to submit invoices electronically, at little or no cost, visit the following DFAS web site: http://www.dfas.mil/ecedi. TO ACCESS PAYMENT STATUS ELECTRONICALLY: www.dod.mil/dfas/. Payment will be made by: Defense Finance and Accounting Services (DFAS), DFAS ROME 325 BROOKS ROAD, ROME, NE 13441-4511, Customer Service 315-330-6152, Fax: 315-330-6160. Payment will not be made under this contract until all items have been received and accepted.<BR > b. Applicable clauses under FAR 52.212-5: 52.219-6 Notice of Total Small Business Set-Aside, 52.219-14 Limitations on Subcontracting, 52.222-3 Convict Labor, 52.222-19 Child Labor Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Report s on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration, 52.222-41 Service Contract Act of 1965, as amended, 52.222-42 Statement of Equivalen t Rates for Federal Hires. c. Applicable clauses under DFARS 252.212-7001: 252.225-7001 Buy American Act and Balance of Payments Program. d. Clauses Incorporated By Reference (Feb 1998); 252.204-7004, REQUIRED CENTRAL CONTRACT REGISTRATION ( FEB 1999); 252.246-7000, Material Inspection and Receiving Report (MAR 2003); 52.000-4029, Accounting for Contract Manpower Reporting (OCT 2005); 52.212-5 FACSIMILE PROPOSALS (OCT 1997, DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; 252.204-7004. 4. Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data coll ection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Begi nning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; ( 5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting se rvices provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, c ountry, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period ( by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure web site without the need for separate data entries for each. 5. Quote submission shall be forwarded by April 2, 2008, 12:00 p.m. local standard time using either facsimile at (910) 396-7872, email at uche. washington@us.army.mil or mail to Directorate of Contracting, Bldg. 1-1333 Macomb & Armistead, Fort Bragg, NC 28310-5000.
- Place of Performance
- Address: ACA, Fort Bragg Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets Fort Bragg NC
- Zip Code: 28310-5000
- Country: US
- Zip Code: 28310-5000
- Record
- SN01542195-W 20080328/080326224519 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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