PRESOL | S | Janitorial Services Contract

FBO DAILY ISSUE OF JANUARY 27, 2008 FBO #2253
SOLICITATION NOTICE

S -- Janitorial Services Contract

Notice Date: 1/25/2008
Notice Type: Solicitation Notice
Contracting Office: Contracting and General Services U.S. Fish & Wildlife 500 Gold Avenue SW, Room 5108 Albuquerque NM 87102
ZIP Code: 87102
Solicitation Number: 201818Q003
Response Due: 2/15/2008
Archive Date: 1/24/2009
Point of Contact: Daniel J. Garcia Contractor 5052486446 Daniel_garcia@fws.gov;
E-Mail Address: Email your questions to Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format found in FAR Subpart 12.6, as supplemented with additional information included in this notice. Quotations are being requested, and a separate written solicitation will be issued. The solicitation number for this request is 201818Q003 and the solicitation is issued as a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular and Federal Acquisition Regulation (FAR). This solicitation is set aside for small business. The NAICS Code 561720 with a size standard of $15 million. Only approved Small businesses may submit quotations. The U.S. Fish and Wildlife Service encourages the participation of small, disadvantaged, minority and women-owned businesses. The U.S. Fish & Wildlife Service, Texas Mid-Coast National Wildlife Refuge Complex, has a requirement for cleaning/janitorial services. The Government intends to issue a contract to the responsible offeror whose total offer represents the best value for the Government, price and other factors considered. PLACE OF PERFORMANCE - Texas Mid-Coast National Wildlife Refuge Complex Office, Brazoria County, Texas. SCOPE OF WORK Part I The Contractor shall furnish all supervision, administration and management of personnel, specified supplies, vehicle and fuel necessary to provide all of the services required for the general cleaning of administration building. Contractor shall perform all work as specified. Contractor shall be verbally notified of any performance deficiencies and shall correct such deficiencies within 24 hours of notification. Outside of the administration building areas to be covered under this procurement: Patrol areas to pick up and dispose of trash and litter along sidewalks, parking lots and around the building on a weekly basis. Clean exterior of the building of any cob-webs and debris as needed. Sweep the entrance and breeze ways. Clean the exterior windows on a monthly basis. Part II The Contractor shall furnish all supervision, administration and management of personnel, specified supplies, vehicle and fuel necessary to provide all of the services required for the general cleaning of administration building. Contractor shall perform all work as specified. Contractor shall be verbally notified of any performance deficiencies and shall correct such deficiencies within 24 hours of notification. Inside of the administration building area to be covered under this procurement: All items listed is this section are to be done weekly unless otherwise noted. entrance foyer 15 - offices copy room corridors men's restroom fire cache woman's restroom conference room break room mechanical room Total square footage of the Administration Building is 5820 sq. ft. A. Entrance Foyer and Front Desk Area The entrance foyer floor is to be swept or vacuumed and mopped; floor mats are vacuumed, window blinds dusted; and front counter wiped. Chairs and table dusted. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. B. Offices Carpets are to be vacuumed (including corners), all wall ornaments and blinds are to be dusted. Windows are to be cleaned to a streak and spot free shine on a monthly basis. Remove any trash in trash bins, replace trash liners and dust the top of any hutches. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. Clean door windows. C. Corridor The corridor shall be vacuumed. All wall ornaments are to be dusted. Walls are to be cleaned on an as needed basis. Windows are to be cleaned to a streak and spot free shine on a monthly basis. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. D. Restrooms (men's and women's) Toilet fixtures, urinals, waste receptacles, sinks, and floors shall be cleaned with a germicidal disinfectant deodorizing cleaning agent to maintain a clean, fresh smelling and sanitary appearance. All soap, lime and mineral deposits shall be removed from floors, walls, fixtures, partitions, sinks, mirrors, etc. All items cleaned shall be washed, dried, and polished to a streak and spot free shine. Floors shall be swept, mopped paying special attention to all corners. All soap and tissue and paper towels are to be restocked. Trash to be emptied, removed and new liners installed. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. E. Conference Room Floor is to be vacuumed. All wall ornaments are to be dusted. Table wiped to a streak and spot free shine. Blinds are to be dusted. Chairs are to be wiped clean and walls are to be cleaned on an as needed basis. Windows are to be cleaned to a streak and spot free shine on a monthly basis. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. F. Break Room Floor is to be swept and mopped and any rugs to be vacuumed. In the kitchen area, all soap, lime and mineral deposits shall be removed from fixtures, sinks, etc. and shall be cleaned with a germicidal disinfectant deodorizing cleaning agent to maintain a clean, fresh smelling and sanitary appearance. All items cleaned shall be washed, dried, and polished to a streak and spot free shine. Floors shall be swept, mopped paying special attention to all corners. Windows are to be cleaned to a streak and spot free shine on a monthly basis. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. G. Copy Room Floor is be swept and mopped with special attention to areas behind equipment. Dust all wall ornaments and machinery (copy, fax, etc.). Windows are to be cleaned to a streak and spot free shine on a monthly basis. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. H. Mechanical Room Floors shall be swept. Walls are to be cleaned on an as needed basis. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. I. Fire Cache Floors shall be swept and mopped. Shower is to be cleaned and all soap, lime and mineral deposits removed from floors, walls, fixtures and cleaned with a germicidal disinfectant deodorizing cleaning agent to maintain a clean, fresh smelling and sanitary appearance. Walls are to be cleaned on an as needed basis. Ceilings, HVAC vents and light fixtures are to be cleaned on a monthly basis. 3. CLEANING SCHEDULE Contractor shall perform cleaning per above specifications once a week on Thursday or Friday after 6:00 PM but before 7:00 AM or on Saturday or Sunday at anytime. 4. SUPPLIES, MATERIALS AND EQUPIMENT The Government shall supply the following materials, supplies and equipment listed below in accomplishing this contract as follows: 1. Vacuum Cleaner 2. Vacuum Cleaner bags (vendor to change as needed) 3. Mop bucket, mop, broom and dust pan. 4. Soaps (hand washing soap) 5. Toilet paper and paper towels 6. Water for cleaning as needed 7. Trash bags Contractor shall be responsible for the prevention of waste, pilferage, loss and misuse of furnished supplies, materials and equipment. Contractor shall inform in writing the need to replenish government supplied items. Contractor shall verbally report in a timely manner all defects including but not limited to, burned out lights, broken windows, and problems with government furnished supplies to the COR. Repairs will be made by the refuge staff. The contractor shall furnish the supplies for use in accomplishing this contract as follows: 1. Transportation to and from refuge administration building 2. Disinfectant/cleaning solutions 3. Glass Cleaner 4. Rubber gloves 5. CONTRACT PERIOD The period of this contract shall be for a period of 6 months, beginning _____________. The Contractor may, at the discretion of the Contracting Officer, be relieved in whole or in part of any or all of the obligations of this contract for such periods as the Contracting Officer may deem proper. Written documentation must show circumstances beyond the control of Contracting Officer warranting such relief. The Contracting Officer will then determine if such action is in the best interest of the United States. 6. COOPERATION The Contractor shall observe and comply with all municipal, county, State and Federal laws and regulations applicable to the visitor of refuge facilities. Contractor must enroll in the Central Contractors Registration (CCR) within 5 days of being awarded this contract. 7. BILLING The Contractor shall submit an original invoice to the COR at the Refuge Administration Building at the end of each month, detailing services performed. The COR will verify services received and make the payment. Payment will be made by electronic funds only. The government will make payments in arrears only. 8. PREWORK REQUIREMENTS After the award of this contract and prior to the beginning of work, the Contractor will furnish the COR the following items: 1. A list of the vehicle(s), identified by license numbers, to be used. 2. A list of employees, who will be working for the contractor, including their address and telephone numbers. 3. Number of keys required 9. DEFINITIONS Contractor shall mean the Contractor and his/her employees, agents, lessees, sublesses, and the successors disinterest of the Contractor. Contracting Officer (CO) shall mean the warranted procurement official whose signature appears on this procurement. Contracting Officer's Representative (COR) shall mean the individual who will inspect the work performed by the Contractor. Services shall mean any and all services pertaining to the cleaning and maintenances of the administration building described and permitted by this agreement. Quantities of supplies shall mean the amount of stocks and provisions to adequately maintain the facilities at the U.S. Fish & Wildlife Service Maintenance Standards. Supplies shall mean stock required to do or perform the job and shall be furnished by the Government or the Contractor as specified. Supplies do not become part of an object, but rather stocks are used up to complete a job. For example, cleaning agents, cleaning rags, etc. are to be considered to be supplies. 10. QUALITY CONTROL The COR will monitor the work performance of the Contractor with inspections and spot checks. Contractor shall be given verbal notice of deficiencies. The Contractor will correct any deficiencies within 24 hours. Continual failure of unsatisfactory or nonperformance according to specifications shall be documented in writing and will be justification to terminate the contract according to FAR 52.249-8, Default (Fixed-Price Supply and Service) (APR 1984). REQUEST FOR QUOTATION The official Request for Quotations (RFQ) is posted at http://ideasec.nbc.gov. Interested contractors should access this site and download a complete copy of the RFQ, associated clauses, Complete Statement of Work and Service Contract Act Wage Determinations. SITE VISIT Arrangements for a Site Visit shall be made with Julie Jacobs, Administrative Officer, Texas Mid-Coast NWR Complex (979) 849-7771. SUBMISSION OF QUOTATIONS The deadline for receipt of proposals is February 15, 2008 at 4:30 pm (Mountain). Quotations should be submitted on the official Request for Quotations (201818Q003) posted at http://ideasec.nbc.gov. Proposals may be submitted electronically via the Ideas EC system, e-mail, fax or any mail delivery service. SUBMIT QUOTATIONS TO: U.S. Fish and Wildlife Service, Contracting and General Services Division, 500 Gold Avenue, Room 5108, Albuquerque, NM 87103. The official RFQ is posted at http://ideasec.nbc.gov. In order to receive the award, vendor must be registered at http://www.ccr.gov and https://orca.bpn.gov/. Be prepared with your company's DUNS number (available from Dun and Bradstreet at 1-888-546-0024) and your Federal Tax Identification Number (TIN). Amendments to the RFQ will be posted in the same manner as the RFQ; it is your responsibility to monitor the website. The government reserves the right to cancel this RFQ. Please submit all questions by email to: daniel_garcia@fws.gov. Evaluation of proposals and contract award will be made within thirty (30) business days following the closing date of this solicitation. POINT OF CONTACT: Offerors interested in submitting a quotation, or requiring additional information on this RFQ may contact: Daniel J. Garcia, Contracting and General Services Division, U.S. Fish and Wildlife Service, phone (505) 248-6446, fax (505) 248-6791, email: daniel_garcia@fws.gov.
Web Link: Please click here to view more details.
(http://ideasec.nbc.gov/j2ee/announcementdetail.jsp?serverId=FW144852&objId=396473)
Place of Performance: Address: Texas Mid-Coast National Wildlife Refuge Complex 2547 County Road 316 Brazoria, Texas; Zip Code: 774227703; Country: USA
Record: SN01493090-W 20080127/080125233953 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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S -- Janitorial Services Contract