MODIFICATION
X -- Complete Conference Package (Virginia Beach, Va.)
- Notice Date
- 12/12/2007
- Notice Type
- Modification
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (a-3), Headquarters Support Command, U.S. Coast Guard Headquarters 2100 Second Street, SW, Room B411, Washington, DC, 20593-0001, UNITED STATES
- ZIP Code
- 20593-0001
- Solicitation Number
- HSCGG8-07-Q-HCF032(VB-VA)
- Response Due
- 12/19/2007
- Archive Date
- 1/3/2008
- Point of Contact
- Jess Maanao, Store Keeper, Phone (202)372-4069, Fax (202)372-4905
- E-Mail Address
-
Jess.K.Maanao@uscg.mil
- Description
- SOLICITATION # HSCGG8-08-Q-HCF032 (NN-VA) & HSCGG8-08-Q-HCF032 (VB-VA) Questions and Answers: 1. I emailed asking if event planning services were also required with this solicitation in Newport News. Do you have an answer? An event planner is not required. 2. Is this solicitation available in AV rental products section only? No AV rental should be combined with rooms 3. I would like the opportunity to discuss your planning and logistic needs for the two conferences. No we do not require a planner. 4. We submitted November 16th for the Irvington,VA(HSCGG-08-Q-HCF032) and Cambridge, MD(HSCGG8-08-Q-HCF032) solicitation. Are our original submissions still valid or do we need to resubmit to the new solicitation? Your original submissions will be valid. Again, as stated in the solicitation, six different geographical locations are being considered. You may submit a proposal for the new locations and dates. 5. I saw the following Solicitation Number: HSCGG8-07-Q-HCF032(NN-VA) and HSCGG8-07-Q-HCF032(VB-VA) for The U.S. Coast Guard Conference. But no where in the solicitation did I see any request for logoed items (pens, portfolios, folders, etc.) Logoed items are not required. DESCRIPTION: The U.S. Coast Guard is conducting a market survey to procure (1) complete conference package. Six different geographical locations are being considered, reference solicitation numbers HSCGG8-08-Q-HCF032(PA), HSCCG8-08-Q-HCF032(NJ), HSCGG8-08-Q-HCF032 (VA) and HSCGG8-08-Q-HCF032 (NN-VA). Solicitation for Virginia Beach, Va. area (Restricted to not more than a 5 mile radius of area code 23464). This notice is a combined synopsis/solicitation for a commercial item in accordance with Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Therefore, please read this entire notice, the instructions herein, and the attachment documents carefully. This acquisition is on a(n) Unrestricted basis. Type of Conference: Organizational Strategy and Development Dates of Service: Friday 5/2/2008 ? Thursday 5/8/2008 If you are unable to meet the requirement for the service date then you may have the option to provide services to the below flexible dates. Flexible dates are as follows: 5/12-5/16/2008 and 5/18-5/22/2008 Audience: VIPS Conference Package Description: 1. Lodging/Sleeping Rooms - Non-Smoking King Rooms Preferred. Characteristics of Suites ? *1 Presidential(VIP) Suite w/adjacent guestroom and 1-2 adjoining rooms (5/4/2008-5/8/2008) ? Occupancy in all rooms surrounding Suite for security and aides (5/4/2008-5/8/2008) ? 7 Standard suite upgrades (VIPS) (5/4-5/8/2008) ? Located in vicinity of Meeting Spaces Master Bill Rooms ? All at Government Per Diem (current lodging $147.00/night)/ TAX EXEMPT (A rooming list will be provided, with the majority of rooms paid using a central master account. Individual Credit Cards should only be taken for incidentals/Meals.) *Tax Identification Number (TIN): 54-6010204 Meals and Break Service ? All at Government Per Diem (current meals and incidental expense $54.00/per day) Note: Centrally Billed - Credit card purchases are billed directly to and paid directly by the federal government. Lodging purchases made with the following federal government credit cards are exempt: Visa & MasterCard that contains an account number that begins with 4486, 4716 or 5568 and the sixth digit from the beginning of the account number is 0, 6, 7, 8, or 9. Centrally billed credit cards utilize the account numbers listed above. Purchases made with this type of card are exempt. It is not necessary that an exemption certificate be issued in conjunction with the above referenced credit cards. For audit purposes, a copy of the credit card and billing statement are adequate documentation to verify the exemption. Number of Rooms: 5/2/08 25 Rooms (King Preferred) 5/3/08 25 Rooms (King Preferred) 5/4/08 95 Rooms (King Preferred + suites) 5/5//08 95 Rooms (King Preferred + suites) 5/6/08 95 Rooms (King Preferred + suites) 5/7/08 95 Rooms (King Preferred + suites) 5/8/08 20 Rooms (King Preferred + suites) Check out on 5/9/08 Room Nights: 450 (Numbers subject to change) 2. Meeting Space (Group must have 24 hr access) 5/2/08 ? 5/8/08 Conference Registration Area: in the Lobby and outside General Session 1 for check in (two tables w/4 chairs in each area) 5/4/08 ? 5/8/08 Mid day General Session 1: ? Hard Walled and seats 100 - Crescent Rounds ? Table for Scribe/ Facilitator ? Audio Visual Requirements: o Power Cart/ A/V table o Podium o Inhouse Sound for mics o Surcharge on A/V ? Coffee Break Packages (continuous or AM/PM) ? General Session room will require Re-key for security purposes General Session 2: ? Hard Walled and seats 50 ? Crescent Rounds ? Table for Scribe/ Facilitator ? Audio Visual Requirements: o Power Cart/ A/V table o Podium o Inhouse Sound for mics o Surcharge on A/V ? Coffee Break Packages (continuous or AM/PM) Break Out Room #1 ? Seats 30- Crescent Rounds ? Audio Visual Requirements o Power Cart o Podium Break Out Room #2 ? Seats 30- Crescent Rounds ? Audio Visual Requirements o Power Cart o Podium Meals/Break Room ? Seats 100 can accommodate group for breaks and group lunch (if required- subject to change) ? May also be used for fitness if wellness facilities are inadequate based on size of the group. If used for fitness, required time is 0600-0700 each morning: 20 chairs along perimeter of room; If Group Lunch required:, ? A/V: 12? X12? Screen, podium, power cart, A/V cart, in-house sound system, and table in back for scribes. ? Surcharge on A/V 5/2/08 ? 5/8/08 Staff Office: ? Seats 20 with space for computers, supplies, and admin ? Duplex High Speed B/W Copier (Rental includes toner and copies). PAPER will be provided by the US Coast Guard - (24 hr access) ? 4 Dedicated T1 Cable lines (for our network) ? 3 Telephone lines ? Tables lined around room, 2 long tables in center for seating and administrative functions. ? Adjacent to General Session room and break out rooms. Impromptu Meeting Space: ? Accommodates 15 (adjacent to office). Large Rounds. Bid Request for Accommodations: Recognize Tax Exempt Status. Venue should include information which describes: ? Transportation (on site) if Conference Rooms are separate ? AM and PM Breaks/ Continuous ? Exercise/Fitness Facilities ? Special Events ? Tennis Court Times on Arrival Date ? Local Area Attractions ? Displays in Hallway areas adjacent to Meeting Rooms ? Agenda displays (via screens, podiums, etc.) ? In house restaurant menus ? Local Restaurants ? Green Initiatives (Conservation/Recycling Efforts) ? 408 Compliance(Disability Access) ? Experience Dealing with Government Groups/Flexibility w/ changes NOTE: - Interested parties must be registered in Central Contracting Registration http://www.ccr.gov/. - Security Threat Vulnerability assessment of the premises will be conducted as part of the evaluation criteria. VERY Basic Agenda: (Detailed agenda will be available as date nears) 5/2/08 1200-1700 Staff Arrival and Setup: Offices (until 5/8/06 mid day) On-Site Pre-Conference with the Hotel Staff 5/3/08 0800-2000 Equipment tests/ Staff Setup Offices - Varying times- Sponsor (VIP) Arrival/OCONUS Arrivals 5/4/08 1200 to 2000 Registration/Check in 1200 to 1700 Meeting Space Setups 5/5/08 ? 5/7/08 0745-1130 Meetings /Breakouts/Office 1130-1230 Lunch (billable to individuals) 1230-1700 Meetings/Breakouts 5/8/08 0800-1230 Meetings/ General Sessions and AM Break only-Conference Wrap up 1230-1900 Staff Wrap Up (Offices)/ Departure of East Coast Attendees 5/9/08 0700-1200 Staff Wrap Up (Office) and Departure Departure of West Coast and OCONUS Attendees *** Break times TBD: Expect AM/ PM Breaks to keep group attentive and energized. NO PM break on 5/8/08. HOW TO RESPOND: In order to compete for this project, interested parties must demonstrate that they are qualified to perform the work by providing a brief (20 pages or less) Technical and Cost Proposal by 3:00 PM, ET, DEC 19, 2007. Technical proposals must include: (1) Specific approach in meeting requirements outlined in the services and compatibility of system/process with existing agency configuration. (2) Past performance history (current or within the last 18 months) on projects similar in scope and nature, with specific references (including project identifier/contract number and description, period of performance, dollar amount, client name and current telephone number). References will be checked to validate the information provided and to determine reliability/dependability. (3) Key personnel (those who would have the primary responsibility for performing and/or managing the project) with relevant qualifications and specific experience. Cost Proposal: Provide Firm Fixed-Price. Offerors must submit an original and one copy of the proposal to Jess Maanao, USCG Headquarters Support Command, Code A-3, Room B411, 2100 Second St. SW, Washington, DC 20593. Electronic transmissions to Jess.K.Maanao@uscg.mil are acceptable, but must be timely. Proposal Evaluation Criteria: (1) Price and price-related factors. (2) Technical approach. (3) Past performance of your organization, including adherence to schedules and budgets, the acceptability of previous products delivered, effectiveness of program management, and the offeror's willingness to cooperate with the customer in both routine matters and when confronted by unexpected difficulties. This will be a Best-Value award determination. Price and Past Performance will be a factor, but technical factors are far more important. The following Federal Acquisition Regulations clauses are incorporated by reference: 52.212-3, Offeror Representations and Certifications-Commercial Items (SEPT 07) 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007). 52.212-5, Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items (Sept 07). 52.222-3, Convict Labor (June 2003). 52.222-26, Equal Opportunity (Aug 2007). 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006). 52.222.36, Affirmative Action for Workers with Disabilities (June 1998). 52.222-37, Employment Reports on Special Disabled Veterans, Veterans for the Vietnam Era, and Other Eligible Veterans (Sept 2006). 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2006). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). 52.222-41, Service Contract Act of 1965, as Amended (July 2005). 52.222-44, Fair Labor Standards Act and Service Contract Act?Price Adjustment (Feb 2002). 52.232-18, Availability of Funds (Apr 1984). Offerors can retrieve these clauses on the INTERNET at www.arnet.gov. Questions about this requirement must be in writing and submitted by fax or e-mail. Telephone inquiries are strongly discouraged. All inquiries must include the solicitation number, your full name, organization name, address, phone and fax numbers, and must be received by 12:00 (noon) ET, DEC 7, 2007. It is the responsibility of the Offeror to ensure the proposal is received by the date and time shown above. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (12-DEC-2007); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.fbo.gov/spg/DHS/USCG/COA3HSC/HSCGG8-07-Q-HCF032(VB-VA)/listing.html)
- Place of Performance
- Address: Virginia Beach, Va.
- Zip Code: 23464
- Country: UNITED STATES
- Zip Code: 23464
- Record
- SN01469048-F 20071214/071212230339 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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