SOLICITATION NOTICE
70 -- Medical/ Pharmaceutical Spellchecker
- Notice Date
- 10/18/2007
- Notice Type
- Solicitation Notice
- NAICS
- 443120
— Computer and Software Stores
- Contracting Office
- Department of Justice, Bureau of Prisons, Acquisitions Branch, 320 First Street, NW, Washington, DC, 20534, UNITED STATES
- ZIP Code
- 00000
- Solicitation Number
- RFQ-NAS-0072-2008
- Response Due
- 10/24/2007
- Archive Date
- 11/7/2007
- Point of Contact
- Linda Townsel, Contract Specialist, Phone 202-616-6150, Fax 202-307-1146, - Jan Johns, Chief, National Acquisitions, Phone 202-616-6150, Fax 202-307-1146
- E-Mail Address
-
ltownsel@bop.gov, jjohns@bop.gov
- Description
- RFQ-NAS-0072-2008?NAICS Code: 443120; The Federal Bureau of Prisons (BOP) intends to award a sole source contract action to Wolter Kluwer Health, Inc., for the acquisition of annual maintenance renewal for 1,196 software licenses for the Stedmans Plus Pharmaceutical Spell Checker Premium ASCII Edition Software, and the acquisition of an additional 2,240 ASCII Edition Software Licenses. This is a sole source, combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and the Government does not intend to issue a written solicitation. This solicitation is being issued as a Request for Quote (RFQ) RFQ-NAS-0072-2008. The Provisions and Clauses incorporated are those in effect through Federal Acquisition Circular 2005-20. This will be a firm fixed price contract. The Government intends to negotiate on a sole source basis with Wolter Kluwer Health, Inc., 351 West Camden Street, Baltimore, MD 21201. The requirement is for the maintenance renewal for 1,196 software licenses for the Stedmans Plus Pharmaceutical Spell Checker Premium ASCII Edition Software and the acquisition of an additional 2,240 ASCII Edition Software new user Licenses. Services shall include all new software releases, system updates, program temporary fixes, documentation updates and toll free hotline support, twenty-four hours per day, seven days per week for system software assistance for the maintenance renewal and additional new user licenses, which is essential to the BOP?s Electronic Medical Records system. The BOP will be awarding a contract in accordance with the Provisions of FAR Part 13.5. The resulting contract will be issued for one year to provide the software maintenance services required to assure daily operations at the BOP. All responsible sources may submit a quote which will be considered by the agency. The following FAR Clauses are incorporated by reference and apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions- Commercial Items (Feb 2007); 52.204-7, Central Contractors Registration (July 2006); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Aug 2007); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998)(29 U.S.C. 793); 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s., proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury); 52.232-18 Availability of Funds (Apr 1984); 52.232-33, Payment By Electronic Funds Transfer- Central Contractor Registration (Oct 2003). The following Bureau of Prisons (BOP) Clauses are incorporated in full text: DOJ ORDER 2640.E, BOP Clause (June 2004)- The Department of Justice does not permit the use of Non-U.S. citizens in the performance of this contract or commitment for any position that involves access to or development of any DOJ IT System, unless a waiver has been granted by the Department of Justice, Chief Information Officer. By signing this document, or beginning performance, the contractor agrees to this restriction. DOJ Residency Requirement BOP Clause (June 2004)- For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have: 1) legally resided in the U.S.; 2) worked for the U.S. overseas in a federal or military capacity; or 3) been a dependent of a federal or military employee serving overseas. If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: http://www.opm.gov/employ/html/citizen.htm. Each quoter shall include a completed copy of the FAR Provision at 52.212-3, Offeror Representation and Certifications -Commercial Items (June 2006) with their quote or document in the quote or document in the quote the Representations and Certifications are available on ORCA. The following FAR Provision is applicable to this acquisition: 52.212-1, Instructions to Offerors- Commercial Items (Jan 2006). All quotes shall be submitted to the email address ltownsel@bop.gov or by facsimile at 202-307-1146, no later than October 23, 2007 @ 4:00 p.m., EST. All quotes shall be clearly marked with RFQ-NAS-0072-2008. All quoters are hereby notified that if your quote is not received by the date/time and at the location specified in this notice, it will not be considered. The Point of Contact for all information regarding this acquisition is Linda Townsel, Contract Specialist, at the address and phone number listed below. No collect calls will be accepted. No telephone requests or written requests for the solicitation will be accepted. DEPARTMENT OF JUSTICE, FEDERAL BUREAU OF PRISONS, JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION, Pursuant to the Federal Acquisition Regulation (FAR) Subparts 6.302-1(a)(1) and 6.302-1(a)(2) and the Bureau of Prisons Acquisition Policy Subpart 6.304(a), the Federal Bureau of Prisons (BOP) has determined the use of other than full and open competition procedures is justified for this procurement action. The following is supporting documentation in accordance with FAR Subpart 6.303-2 (Content). The BOP, Office of Information Systems has a requirement for the annual maintenance renewal of 1,196 software licenses for the Stedman?s Plus Pharmaceutical Spell-Checker Premium ASCII Edition Software, and the acquisition of 2,240 additional licenses. The Medical Pharmaceutical Spell-Checker Software is utilized and incorporated with the BOP?s existing Electronic Medical Records (EMR) System. The BOP requires the Stedman Pharmaceutical Software for use with the EMR system currently in use by the agency. The software maintenance services licenses and additional new users include: all new software releases; system update; program temporary fixes (PTFs); documentation updates; and toll-free hot-line support twenty-four hours per day, seven days per week for system software assistance. The estimated value of this acquisition is estimated at $55,734.64. In accordance with FAR 6.302-1, it is determined that only one responsible source and no other supplies or services will satisfy agency requirements - (1) Citations: 41 U.S.C. 253(c)(1). The BOP requires the renewal for software maintenance and acquisition of additional licenses for the Stedman Plus Pharmaceutical Spell-Checker software for the EMR system. The software will be part of the current system. In addition, the EMR system is a rights protected system, and the EMR software vendor utilizes the Stedman software as the spell-check feature on the pharmacy module. The Stedman vendor, Wolter Kluwer Health, Inc., owns the proprietary rights for the Pharmaceutical Spell-Checker software and has not authorized this product to be offered for resale by other vendors. Due to Wolter Kluwer Health, Inc.?s, owning the proprietary rights to the Stedman?s Plus Pharmaceutical Spell-Checker software and that the product has not been authorized for resale by other vendors, no further efforts to obtain competition were made. A review of the proposed price was completed by the Contracting Officer. Based on the submittal from the vendor and a comparison of current and historical acquisition data for similar maintenance renewals and acquisitions of software licenses, it was determined that the quote was based on established market pricing and is acceptable to the Government. The Contracting Officer has made the determination that proposed price is fair and reasonable. In accordance with FAR 10.001, Market Research was conducted by both the requiring activity and the Contracting Officer. It has been determined that to not maintain the spell-check software and maintenance service for this system would be detrimental to the BOP, as the pharmacy systems controls and directs the types and amounts of medication being dispensed to the inmates. The BOP also requires additional licenses for deployment to the BOP medical offices, and to obtain software different from the current software would be detrimental to the overall operation of the BOP EMR system. The BOP will continue to conduct market surveys and make efforts to obtain competition for future acquisitions. Contracting Officer Certification- I hereby certify that this request for Limited Source Justification is made in good faith, and that the supporting justification is accurate and complete to the best of my knowledge and belief. //s// Linda Townsel, Contract Specialist; National Acquisitions Section. Approval://s// Jan R. Johns, Chief, National Acquisitions Section.
- Place of Performance
- Address: Department of Justice, Federal Bureau of Prisons, 320 First Street, NW, Washington, DC
- Zip Code: 20534
- Country: UNITED STATES
- Zip Code: 20534
- Record
- SN01436714-W 20071020/071018223413 (fbodaily.com)
- Source
-
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