SOLICITATION NOTICE
V -- TRANSPORTATION OF POV TO/FROM VPC
- Notice Date
- 9/7/2007
- Notice Type
- Solicitation Notice
- NAICS
- 488999
— All Other Support Activities for Transportation
- Contracting Office
- ACA, NRCC, Installation - Fort Eustis, ATTN: ATZF-DPC, 2798 Harrison Loop Complex, Fort Eustis, VA 23604-5538
- ZIP Code
- 23604-5538
- Solicitation Number
- W91QF107R0041
- Response Due
- 9/13/2007
- Archive Date
- 11/12/2007
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. SOLICITATION/SYNOPSIS The ACA, NRCC, Directorate of Contracting, ATTN: Gwen Bridges, 2746 Harrison Loop, Fort Eustis VA 23604-5292 is soliciting a combined synopsis/solicitation for commercial product item prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announceme nt constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Submit proposals to the ACA address identified above to ATTN: Gwen Bridges, Phone 757-878-2800 ext 2241 or Ernise Alphonse 757-878-5769, FAX 757-878-2904. Due date for receipt of proposals is by 2:00 pm EST on 13 Sep 2007. Proposals shall be in accordance with FAR 52.212-1. Questions due not later that 11 Sep 2007 via email to shaunda.mcmanus@us.army.mil. The contractor shall include a list ing of past performance references that are the same or similar to this requirement performed within the last 3 years. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-19. This is an unrestricted procurement and the NAICS Code is 488999, small business size standard $6.5M and SIC is 4231. This requirement is for a Indefinite Delivery/Indefinite Quantity for a base period plus 4 option years. CLIN 0001, the contractor shall provide services to include the processing, movement and storage of POVs in an enclosed facility within a 100 mile radius of Fort Eustis, Virginia in accordance with Performance Work Statement. The purpose of this contract is to provide complete transportation an d indoor storage services for Department of Defense (DoD) sponsored shipments of privately owned vehicles (POVs) to include motorcycles belonging to military service members during contingency operations and deployments. The contractor shall assume all res ponsibility, liability and costs for receipt/delivery, processing, and transportation of the POV from the point where the POV is received from the customer to the destination where the POV is delivered to the customer. The contractor's responsibilities inc lude (1) operating Vehicle Processing Center (VPC) within a 100 miles radius of Ft Eustis, VA installation to receive/deliver customers' POVs, preparing POVs for transporting; (2) arranging for and/or providing transportation of the POVs between installa tion and VPC; (3) providing information on the status and location of POV shipments as well as other program information; (4) resolving POV loss and/or damage claims with customers, and with the Government, and (5) storing POVs in accordance with this cont ract. The service required under this contract also includes the safe and efficient processing and movement of modified POVs such as, but not limited to, vehicles commonly referred to as low rider or raised using lift kits. Such POVs will be handled at the rates submitted for all movements. This contract covers DoD-sponsored POV shipments and storage only; it does not cover POVs that service members may elect to ship or store under private commercial transactions. Schedule of rates is located at attachmen t 1. Minimum Gurantee is 150 cars. The following Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFARs) provisions and clauses apply: FAR 52.212-1, FAR 52.212-2 (to include addendum to para (a) as follows: Factor 1-Management/Technical, Factor 2 Past Performance, Factor 3 Price. Factor 1 and 2 combined are significantly more important than Factor 3, 52.203-3, 52.204-4, 52.204-7, 52. 209-6, 52.212-3, 52.212-4, 52.252-2;, 52.212-5, 52.216-1; 52.217-9, 52.219-1, 52. 219-27; 52.222-1, 52.224-2, 52.223-5, 52.243-1 (Alt 4); 52.222-38, 52.224-1, 52.246-20; 52.252-1, 52.217-8, 52.232-18, 52.219-16; 52.233-3, 52.223-9, 52.222-44, 52.225-13, 52.242-13, DFAR 252.201-7000, 252.212-7001, 252.201-7000, 252.212-7000, 252.204-7003 , 252.209-7004, 252.204-7006, 252.223-7004, 252.232-7003, 252.232-7010, 252.243-7002, 252.225-7012, 252.225-7014, 252.204-7004, 252.225-7012, 252.225-7014, 252.243-7002, 252.246-7000, 252.247-7023, 252.247-7024.. APPENDIX A VEHICLE CLAIMS INSTRUCTIONS These instructions tell you how to file a claim for loss or damage to your vehicle or its accessories that occurred during a Government sponsored shipment. Please read these instructions carefully to understand what you must do. 1. Recommendation. The Government recommends that you first attempt to settle your claim directly with the contractor who shipped your vehicle. However, the amount paid by the contractor is not based on a binding estimate from a repair company. While the contractor will att empt to accurately estimate the cost of repairing an item, the actual cost of the repair may exceed what the contractor paid for that item. If you have accepted payment from the contractor on an item, you may not claim any additional amount for that item f rom the military claims office. If you do not feel that the offer made by the contractor is a good settlement, you may file your claim with a military claims office. 2. Joint inspections. a. When you drop off or pickup your vehicle, you will be required to conduct a joint inspection with the contractor to determine the condition of your vehicle. This is important because regardless of where you file your claim, you must prove that the loss and/or damage being claimed occurred while the vehicle was shipped or stored. b. During the joint inspection carefully and completely list any loss and/or damage to your vehicle on the DD Form 788 or other inspection form. You should receive one copy of the inspection form at the initial turn-in inspection and a second copy of the i nspection form at destination when you pick up your vehicle. List all loss and damage in item #13, column 1 of the DD Form 788. The contractor's inspector will record his agreement or disagreement in item #13, column 2. c. Do not rely on a representative of the company that shipped your vehicle to list loss and/or damage for you. MAKE SURE YOU HAVE LISTED ALL LOSSES OR DAMAGE TO YOUR VEHICLE BEFORE YOU LEAVE THE VPC. d. Inspect the interior, exterior, and all systems of your vehicle very closely. It will be difficult to prove that damage you discover after accepting your vehicle occurred during shipment/storage and not while the vehicle was in your possession. However, if you discover damage after you have left the vehicle processing center, YOU MUST IMMEDIATELY NOTIFY THE COMPANY THAT SHIPPED YOUR VEHICLE, IN WRITING and, when possible, obtain an additional inspection at the VPC. When impractical to return to the VPC f or another additional joint inspection, immediately seek a joint inspection at the nearest military claims office. Be sure to give a detailed description of the damage and explain why it was not discovered at the joint inspection when you picked up your ve hicle. Keep a copy of the notice for your claim. Notice of additional loss and/or damage must be reported to the contractor immediately. Do not wait until you can get another inspection to notify the contractor. 3. FILING CLAIMS WITH THE CONTRACTOR. a. Fill out the claim form provided by the contractor. If you are still at the contractor's vehicle processing center, give the claim to the contractors representative and retain one copy for your records. If you have left the vehicle processing center, ma il the claim form to the address provided by the contractor. The contractor will review your claim and tell you within sixty (60) calendar days how much it will pay. If you discover additional loss and/or damage, after you submitted your claim but before the contractor has paid the claim, you should immediately notify the contractor and amend your claim. b. If both you and the contractor agree while you are still at the vehicle processing center that your claim can be settled for $1000 or less, you may elect the on site settlement option. The contractor will pay you the amount of your claim immediately at the vehicle processing center. While your acceptance of such a settlement is final with respect to the claimed damage, you may still file a claim for any additional damage discovered and reported within a reasonable period of time after leaving the port. N OTE: THE VPC IS NOT A REPAIR FACILITY AND THE ON SITE SETTLEMENT may not be enough to pay the cost of actual repairs. The on site settlement should be considered only has a cash compensation for Damage. The award is not guaranteed to cover your repair cost s. If you accept payment at the VPC for damage to a part of your vehicle, you will not be paid any additional amount for that damage from a military claims office. c. The contractor must settle you claim within sixty (60) days to your satisfaction. If you have elected to file your claim with the contractor but have not received an offer within 60 days or do not want to accept the contractors offer, you may file your claim with the appropriate military claims office. If you have any questions regarding the settlement being offered by the contractor, please contact the appropriate military claims office for guidance. NOTE: You may also file a claim with the military cl aims office directly, without first filing a claim with the contractor. d. If you discover additional damage or more extensive damage, after the contractor has paid your claim, you can ask the contractor to consider an amended claim. However, the contractor will generally not be required to reopen a claim after it has been pai d. Therefore, it is critical that you do a complete and thorough inspection of the inside and outside of your vehicle and all of its controls and accessories. Do not be rushed in making the inspection. Make sure you check everything and put any damage or l oss on the inspection sheet BEFORE YOU LEAVE THE VEHICLE PROCESSING CENTER. e. You have two years from pick-up date to file your claim with the contractor who shipped your vehicle, BUT YOU SHOULD FILE YOUR CLAIM AS SOON AS POSSIBLE, PREFERABLY WITHIN 60 DAYS OF DELIVERY. Because you only have two years from date of pick-up to file a claim with the military claims office, if you wait two years to file a claim with the contractor, you will probably not have time to file a claim with the Government if you are not satisfied with the carrier's offer. 4. FILING CLAIMS WITH A MILITARY CLAIMS OFFICE. a. If you elect to file a claim with the Government, call or visit the claims office at your installation or the nearest military installation. The claims personnel at the military claims office will give you the necessary claim forms and instructions. b. You must prove that you own the vehicle, that the loss and/or damage you are claiming occurred during the Government-sponsored shipment and the cost of any repairs or replacement. Claims personnel can answer any questions, especially about estimates of repair. Any estimates of repair or paid repair bills for damage to operating systems such as transmission, electrical system, or engine should include a professional opinion as to the cause of the damage. Estimate of repair or paid repair bills must identi fy what was repaired or replaced For example, a repair bill for a broken tail light and a broken windshield should show the cost of both items separately and have two entries, one showing the time to fix the tail light and one showing the time to fix the w indshield. c. If you have private vehicle insurance that covered the vehicle while it was being shipped, you MUST file and settle a claim with your insurance company prior to filin g a claim with the Government. You will be required to state on your Government claim form whether or not you have insurance on your vehicle that was in effect during the shipment/storage period. All insurance settlement documents must be submitted with yo ur government claim. d. If you file a claim with the Government, you are required to notify the claims office where you filed the claim of any offer of settlement or denial of liability by any third party, such as the contractor who shipped the vehicle or your private insurer. e. While you have two years from the time you picked up your POV to file a claim with the Government, YOU SHOULD FILE YOUR CLAIM AS SOON AS POSSIBLE, PREFERABLY WITHIN 60 DAYS OF PICK UP . Early filing assists the military claims office to resolve any ques tions about your claim that could delay payment. APPENDIX B VEHICLE PROCESSING CENTERS Country: Continental United States (CONUS) VPC Location Type Performance Virginia (Hampton Roads Area) CO/CO Notes: 1. All VPCs shall be located within a 100-mile radius of the designated Installation. 2. All VPCs shall be Contractor-Owned/Contractor-Operated. 3. Performance at the individual VPCs will begin at the designated dates. 4. Operating hours at all CONUS VPCs shall be 0800-1700, Monday through Friday. APPENDIX C NATIONAL HOLIDAYS Holidays in U.S. 1st January New Years Day 3rd Monday in January Martin Luther King Day 3rd Monday in February Presidents Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veterans Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day APPENDIX D DEFINITIONS Acceptable Quality Level (AQL): Maximum allowable degree of deviation from performance for each requirement that shall be allowed by the Government before the contract performance is considered unsatisfactory. Bluebark: A code word used to designate a personal property shipment of a deceased member or a deceased dependent of a member. Booking: Offer by the contractor and acceptance by the ocean carrier for the transportation of goods pursuant to the applicable rates, terms and conditions of the subject contract. Commercial Bill of Lading: Carrier documentation used for transportations of shipments, which includes the commercial procedures related to the use of such documentation. Contracting Officer: A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. Contracting Officers Representative (COR): A person designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Contract Modification: Any written changes in the terms of the contract (e.g., specifications or other provisions of an existing contract) as signed by the Contracting Officer for unilateral modifications, and both by the Contractor and Contracting Officer for bilateral modifications. Customer: Eligible military and Government civilian personnel or legal representatives by means of Power of Attorney. The term customer and service member or member is interchangeable. DSN: Defense Switch Network, DOD-wide area telephone service. Department of Defense (DOD): Includes Department of the Army, Navy, Air Force, Marine Corps, National Guard Bureau, and all other officers and agencies of the DOD. Frustrated Cargo: Cargo that cannot be shipped for any reason and must be placed in a hold status. Full Service POV: POV for which the contractor has complete and exclusive responsibility to move between origin and destination points. Full-Service VPC: Contractor-Owned/Contractor-Operated or Gov ernment-Owned/Contractor-Operated facilities for POV processing that are open for designated operating hours. Facility usually contains customer waiting area, office space, inspection areas, and parking/storage areas. General Order POV: POV transported in U.S. Customs bond. Government Bill of Lading (GBL): A Government document used to procure freight and cargo transportation and related services from commercial carriers for the movement of material at Government expense. Government Directed Source (GDS): Designated contracts issued by the Joint Traffic Management Office (JTMO), MTMC, and other service agreements applicable to DOD sponsored shipments to be used for the over-ocean movement of POVs under this contract. Inland Movement of POV: Transportation over land. Installation Transportation Officer (ITO) and Traffic Management Officer (TMO): The person appointed or designated by the Commander of a military activity to perform traffic management functions. ITO/TMO may also refer to the office of the designated person. Measurement Ton (M/T): Equivalent to 40 cubic feet. Cube divided by 40. MILSTAMP: Military Standard Transportation and Movement Procedures, DOD Regulation 4500.32R. Out of Pocket Costs: Costs incurred by the contractor for services not otherwise specified in the Schedule of Supplies/Services. Compensation for out of pocket costs is only allowed if the services are provided under written order by the Contracting Office r, and the actions were not required due to fault or negligence of the contractor under the terms of the contract. Owner: Individual as identified on vehicle registration. Partial Service POV: POV for which the contractors responsible for some segment(s) of the total transportation and related services performed between origin and destination. Performance Requirements Summary (PRS): A listing of critical performance indicators, standards and acceptable quality levels used in evaluating a contractors performance. Permanently Installed: Not loose, but mounted or installed in a matter that is not easily removed and/or susceptible to pilferage. PCS Travel Orders: Permanent change of station orders, which are issued to service members as their official authorization to move personal property, family members, and themselves at Government expense. Port of Debarkation (POD): An authorized point of entry into a foreign country or the United States. Port of Embarkation (POE): An authorized point of departure from a foreign country or the United States. Privacy Act - The Public Law which establishes an individuals right to privacy and right to request access and amendments of records maintained on himself which are contained in systems of records subject to specific restrictions. Private Vehicle Shipping Document: DD Form 788 Series includes DD 788, 788-1, and 788-2, hereinafter referred to as DD Form 788. These forms document the transfer and inspection of each POV shipped or received. Privately Owned Vehicle (POV): The term privately owned vehicle means any self propelled wheeled motor vehicle including automobiles, motorcycles, motor scooters, pick-up and/or panel trucks, such trucks when converted to campers, small auto vans and simi lar types (not to exceed 9-passenger capacity) and other passenger carrying or multi-purpose motor vehicles designed for overland ground transportation which while not specifically mentioned herein, may be found to qualify for shipment on the basis of the members written certification that the vehicles are for his personal use as a passenger-carrying vehicle. The term POV does not include riding mowers, snowmobiles, motorized golf carts, go-carts, mini-bikes or commercial vehicles. Processing: Actions relating to the receipt and delivery of the POV by the Contractor. This process includes joint inspection of the POV, preparation of all documentation, preparation of the vehicle for transportation, cus tomer counseling, and agriculture and customs clearance. Quality of Life (QoL): Locations that serve as low volume pick-up and drop-off points where the contractor does not operate a facility, but coordinates with the local ITO/TMO, who helps the contractor, arrange an appointment with the ITO/TMO/QAE and the cu stomer for service. Request for Transportation Services (RTS): A written authorization from the ITO for the contractor to transport a POV. Required Delivery Date (RDD): A specific calendar date on or before which the contractor agrees to offer the POV for delivery at contractor operated destinations or provide timely delivery at destinations not operated by the contractor (partial service) to the customer or customer's agent. If the RDD falls on a Saturday; Sunday; U.S. National, Foreign National, or recognized State holiday, the RDD is the following working day. Shipment: A movement of one POV from origin to destination. Technical Exhibit (TE): Sample forms that are to be used in performance. Transshipment: The movement of cargo received at port, processed and documented for shipment to a destination. Unit Move: A volume move and relocation of a military unit during a specified time. APPENDIX E SHIPMENT SUMMARY FOR TRANSPORTATION OF A DEPARTMENT OF DEFENSE-SPONSORED PRIVATELY OWNED VEHICLE (POV) CUSTOMER INFORMATION CUSTOMER NAME: _______________________________________________ RANK AND BRANCH OF MILITARY SERVICE: __________________________ Vehicle Information VEHICLE IDENTIFICATION NUMBER: ________________________________ VEHICLE MAKE/MODEL/YEAR: _____________________________________ Required Delivery Date (RDD) Information ORIGIN/TURN-IN LOCATION: _______________________________________ DESTINATION/PICK-UP LOCATION: __________________________________ VEHICLE TURN-IN DATE: REQUIRED DELIVERY DATE: _________________ DATE VEHICLE AVAILABLE FOR PICK-UP: ____________________________ TOTAL NUMBER OF DAYS EXCEEDING THE RDD: _____________________ (MEASURED FROM RDD UNTIL THE DATE THE POV IS AVAILABLE FOR PICK-UP AT AUTHORIZED DESTINATION) Remarks SIGNATUTRE OF U.S. GOVERNMENT REPRESENTATIVE or CONTRACTOR REPRESENTATIVE: __________________________________________ SIGNATURE AND DATE: ___________________________________________ SIGNATURE OF OWNER OR AGENT: ________________________________ SIGNATURE AND DATE: ___________________________________________
- Place of Performance
- Address: ACA, NRCC, Installation - Fort Eustis ATTN: ATZF-DPC, 2798 Harrison Loop Complex Fort Eustis VA
- Zip Code: 23604-5538
- Country: US
- Zip Code: 23604-5538
- Record
- SN01399031-W 20070909/070907221931 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |